Contract notice
Section I: Contracting
authority
I.1) Name and addresses
NEUPC Ltd
NEUPC Ltd, Phoenix House, 3 South Parade
Leeds
LS1 5QX
UK
Contact person: Steven Hogg
Telephone: +44 1134871754
E-mail: s.hogg@neupc.ac.uk
NUTS: UK
Internet address(es)
Main address: https://neupc.ac.uk/
Address of the buyer profile: https://neupc.delta-esourcing.com/
I.1) Name and addresses
Southern Universities Purchasing Consortium
Reading Enterprise Centre, The University of Reading, Earley Gate, Whiteknights Road
Reading
RG6 6BU
UK
E-mail: supc@reading.ac.uk
NUTS: UK
Internet address(es)
Main address: https://www.supc.ac.uk/
Address of the buyer profile: https://www.supc.ac.uk/our-members/
I.1) Name and addresses
London Universities Purchasing Consortium Ltd
Shropshire House, 179 Tottenham Court Road
London
W1T 7NZ
UK
E-mail: enquiries@lupc.ac.uk
NUTS: UK
Internet address(es)
Main address: https://www.lupc.ac.uk
Address of the buyer profile: https://www.lupc.ac.uk/members/our-members/
I.1) Name and addresses
Higher Education Purchasing Consortium Wales
8th Floor, 30-36 Newport Road
Cardiff
CF24 0DE
UK
E-mail: hepcw@wales.ac.uk
NUTS: UK
Internet address(es)
Main address: https://www.hepcw.ac.uk/
Address of the buyer profile: https://www.hepcw.ac.uk/members/
I.2) Joint procurement
The contract involves joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.delta-esourcing.com/tenders/UK-UK-Leeds:-Audio-visual-equipment./463YEU28E8
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://neupc.delta-esourcing.com/
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Audio Visual: System Design/Consultancy, Supplies, Installation and Maintenance
Reference number: AVI2007 NE
II.1.2) Main CPV code
32321200
II.1.3) Type of contract
Supplies
II.1.4) Short description
NEUPC is seeking to establish a framework agreement for the provision of Audio Visual: System Design/Consultancy, Supplies, Installation and Maintenance for use by NEUPC, SUPC, LUPC, and HEPCW consortia members.
The requirement is broken down into 3 Lots:
Lot 1 - Design, Supply, Installation and Maintenance of Audio Visual Systems : Regional Coverage (up to 5 of the regional areas)
Lot 2 - Design, Supply, Installation and Maintenance of Audio Visual Systems : National Coverage (all regional areas)
Lot 3 - Consultancy
Bidders will only be able to apply for one Lot. The intention is to appoint a maximum of 15 Suppliers on Lot 1, and a maximum of 10 Suppliers on each of Lots 2 and 3. A minimum overall assessment score of 60% will be required to be appointed to the Framework.
See the ITT document for full details.
II.1.5) Estimated total value
Value excluding VAT:
450 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for one lot only
Maximum number of lots that may be awarded to one tenderer: 1
II.2) Description
Lot No: 1
II.2.1) Title
Design, Supply, Installation and Maintenance of Audio Visual Systems : Regional Coverage (up to 5 of the regional areas)
II.2.2) Additional CPV code(s)
32321200
50340000
32321300
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
UNITED KINGDOM
II.2.4) Description of the procurement
The Scope is for any one or combination of the Design, Supply, Installation and Maintenance of Audio Visual Systems.
Goods, including but not limited to:
a)Amplifiers
b)Assistive Listening
c)Audio Distribution, Processing, switching, and scaling
d)AV Cabinetry
e)AV Lecterns
f)AV Mounting bracketry
g)AV Software
h)Cables/Connectors/ consumables
i)Collaborative meeting and learning
j)Control Products
k)Digital Signage
l)Induction loop
m)Installation cabling
n)Interactive Presentation
o)Large size Video Display
p)Lecture Capture
q)Lighting Systems
r)Loudspeakers
s)Microphones
t)Mixers & Consoles
u)PA / VA Systems
v)*PC's desktop
w)*PC's laptop / notebook
x)*PC's surface
y)*PC's tablet
z)Projection screens - electronic
aa)Projection screens - manual
bb)Projector lamps
cc)Projectors/Projection Products
dd)Racks, Rack mounts & Brackets
ee)Recording and editing equipment
ff)Video Distribution, Processing, switching, and scaling
gg)Visualisers
hh)Wall/surface mount input plates (e.g. 1gang HDMI input)
*note: items v) to y) inclusive, when bought as a standalone product, should be sourced from the LUPC awarded NDNA framework
Services, including but not limited to:
a)Project Management
b)Account management
c)Systems Design
d)Systems Integration
e)Off-site rack build and system test
f)System programming
g)Carriage to site
h)Installation services
i)Snagging and hand over
j)Training
k)Warranty support
l)Planned preventative maintenance
m)Reactive maintenance
n)Benchmarking and continual improvement
For any between 1 and 5 of the 7 regional areas:
North East
Yorkshire and Humberside
Midlands
Wales
South West
South East
London
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
80 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Option to extend for one period of upto 12 months, total Framework Duration 48 months maximum.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
II.2.14) Additional information
The Procurement will be conducted via the Delta e-sourcing portal on the notice link. Under no circumstances shall NEUPC incur any liability in respect of this ITT or any supporting documentation.
To respond to this opportunity please go to: https://neupc.delta-esourcing.com/respond/463YEU28E8
Lot No: 2
II.2.1) Title
Design, Supply, Installation and Maintenance of Audio Visual Systems : National Coverage (all regional areas)
II.2.2) Additional CPV code(s)
32321200
50340000
32321300
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
UNITED KINGDOM
II.2.4) Description of the procurement
The Scope is for any one or combination of the Design, Supply, Installation and Maintenance of Audio Visual Systems.
Goods, including but not limited to:
a)Amplifiers
b)Assistive Listening
c)Audio Distribution, Processing, switching, and scaling
d)AV Cabinetry
e)AV Lecterns
f)AV Mounting bracketry
g)AV Software
h)Cables/Connectors/ consumables
i)Collaborative meeting and learning
j)Control Products
k)Digital Signage
l)Induction loop
m)Installation cabling
n)Interactive Presentation
o)Large size Video Display
p)Lecture Capture
q)Lighting Systems
r)Loudspeakers
s)Microphones
t)Mixers & Consoles
u)PA / VA Systems
v)*PC's desktop
w)*PC's laptop / notebook
x)*PC's surface
y)*PC's tablet
z)Projection screens - electronic
aa)Projection screens - manual
bb)Projector lamps
cc)Projectors/Projection Products
dd)Racks, Rack mounts & Brackets
ee)Recording and editing equipment
ff)Video Distribution, Processing, switching, and scaling
gg)Visualisers
hh)Wall/surface mount input plates (e.g. 1gang HDMI input)
*note: items v) to y) inclusive, when bought as a standalone product, should be sourced from the LUPC awarded NDNA framework
Services, including but not limited to:
a)Project Management
b)Account management
c)Systems Design
d)Systems Integration
e)Off-site rack build and system test
f)System programming
g)Carriage to site
h)Installation services
i)Snagging and hand over
j)Training
k)Warranty support
l)Planned preventative maintenance
m)Reactive maintenance
n)Benchmarking and continual improvement
For all of the 7 regional areas:
North East
Yorkshire and Humberside
Midlands
Wales
South West
South East
London
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
350 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Option to extend for one period of up-to 12 months. Maximum Framework duration 48 months.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
II.2.14) Additional information
The Procurement will be conducted via the Delta e-sourcing portal on the notice link. Under no circumstances shall NEUPC incur any liability in respect of this ITT or any supporting documentation.
To respond to this opportunity please go to: https://neupc.delta-esourcing.com/respond/8S9GGZ5DS5
Lot No: 3
II.2.1) Title
Consultancy
II.2.2) Additional CPV code(s)
32321200
72110000
72220000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
UNITED KINGDOM
II.2.4) Description of the procurement
The Scope is for independent Consultancy Services for Audio Visual Systems, including but not limited to:
a)Systems scoping / design
b)Process, procedural, and practices design
c)Project management
d)Benchmarking and continual improvement
For all of the 7 regional areas:
North East
Yorkshire and Humberside
Midlands
Wales
South West
South East
London
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
20 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Option to extend the framework for one period of up-to 12 months. Maximum duration 48 months.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
II.2.14) Additional information
The Procurement will be conducted via the Delta e-sourcing portal on the notice link. Under no circumstances shall NEUPC incur any liability in respect of this ITT or any supporting documentation.
To respond to this opportunity please go to: https://neupc.delta-esourcing.com/respond/N75SHN9KG5
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Minimum annual turnover level required:
Lot 1
£1.5m for 1 region
£3m for 2 regions
£4.5m for 3 regions
£6m for 4 regions
£7.5m for 5 regions
Lot 2
£20m
Lot 3
£1m
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Bidders will be required to provide confirmation of the the regions to cover , and satisfactory evidence of the resources to satisfy (regional offices/locations, number of admin and service/operational staff in each location, other resources tools and equipment etc, membership of appropriate trade bodies relevant to the services offered, and also describe how you will manage Member’s seasonally concentrated periods of demand.
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
See ITT and terms and conditions
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
03/05/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
03/05/2024
Local time: 12:30
Information about authorised persons and opening procedure:
Bids will be opened after the ITT deadline passes, by suitably qualified NEUPC staff, bids opened from the Delta system.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.The contracting authority considers that this Framework may be suitable for economic operators that are small or medium enterprises (SMEs). However, evaluation and any selection of tenderers will be based solely on the criteria set out for the procurement in the ITT, particularly Section 1.5 and Section 4.
Please see the ITT document Section 1.6 for any possible variances to the number of suppliers to be appointed to this Framework
All agreements resulting from this ITT shall be available to and apply to:
(i)all current Participating Consortia and Members who are "contracting authorities" (as defined in The Public Contracts Regulations 2015).
(ii)all current Participating Consortia and Members who currently, and may in the future, fall outside of the legal definition of "bodies governed by public law" for the purposes of The Public Contracts Regulations 2015.
This agreement will be open to universities and their partners regardless of whether or not they are to be defined as contracting authorities for the purpose of the PCR 2015
For more information about this opportunity, please visit the Delta eSourcing portal at:
<a href="https://neupc.delta-esourcing.com/tenders/UK-UK-Leeds:-Audio-visual-equipment./463YEU28E8" target="_blank">https://neupc.delta-esourcing.com/tenders/UK-UK-Leeds:-Audio-visual-equipment./463YEU28E8</a>
To respond to this opportunity, please click here:
<a href="https://neupc.delta-esourcing.com/respond/463YEU28E8" target="_blank">https://neupc.delta-esourcing.com/respond/463YEU28E8</a>
GO Reference: GO-2024320-PRO-25548108
VI.4) Procedures for review
VI.4.1) Review body
NEUPC Ltd
Phoenix House, 3 South Parade
Leeds
LS1 5QX
UK
VI.4.2) Body responsible for mediation procedures
INTERNATIONAL DISPUTE RESOLUTION CENTRE
70 FLEET STREET
London
EC4Y 1EU
UK
VI.5) Date of dispatch of this notice
20/03/2024