Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Renfrewshire Council
Renfrewshire House, Cotton Street
Paisley
PA1 1JB
UK
Contact person: Claire Earnshaw
Telephone: +44 3003000300
E-mail: claire.earnshaw@renfrewshire.gov.uk
NUTS: UKM83
Internet address(es)
Main address: http://www.renfrewshire.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00400
I.1) Name and addresses
East Renfrewshire Council
Eastwood HQ, Eastwood Park,
Giffnock
G46 6UG
UK
Telephone: +44 1415773669
E-mail: ercprocurement@eastrenfrewshire.gov.uk
NUTS: UKM83
Internet address(es)
Main address: http://www.eastrenfrewshire.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00183
I.2) Joint procurement
The contract involves joint procurement
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Adaptation and Small Repair Service
Reference number: RC-CPU-21-231
II.1.2) Main CPV code
79993000
II.1.3) Type of contract
Services
II.1.4) Short description
This requirement is for an Adaptations and Small Repairs service to owner occupiers and private landlord tenants following assessment and recommendation by the Renfrewshire & East Renfrewshire Health and Social Care Partnerships.
Renfrewshire Council is the lead procuring authority and is procuring this requirement for both Renfrewshire Council and East Renfrewshire Council. Renfrewshire Council will be responsible for running the procurement process and administrating formal documents, such as Letter of Acceptance and Extension Letters.
This is a single procurement exercise for the award of four (4) contracts as detailed below;
- Contract 1 – Renfrewshire Council – Adaptation related service
- Contract 2 – East Renfrewshire Council – Adaptation related service
- Contract 3 - Renfrewshire Council – Small Repair/Handyperson Service
- Contract 4 - East Renfrewshire Council – Small Repair/Handyperson Service
Bidders must submit bids for all 4 contracts, there is no option available to bid for less than 4. Tenderers who fail to provide a tender submission for each of these 4 contracts will be treated as failing to follow the Instructions to Tenderers and procurement documents and their submission will be rejected.
All four contracts will be awarded to ONE Service Provider.
Full evaluation instructions are detailed within the ITT documents.
Renfrewshire Council reserves the right to;
- Extend All, none or some of the above contracts.
Any contract extension will be at the sole discretion of the relevant Council. Renfrewshire Council will administer contract extensions for any or all of the contracts as detailed above.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
1 204 749.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Contract 1 - Renfrewshire Council - Adaptation related service
II.2.2) Additional CPV code(s)
50800000
85311100
98000000
85311200
II.2.3) Place of performance
NUTS code:
UKM83
Main site or place of performance:
Renfrewshire Local Authority Area
II.2.4) Description of the procurement
This contract is for an Adaptation related service to owner occupiers and private landlord Tenants across Renfrewshire.
This requirement is for the provision of project management services to Clients (where required) under the Housing (Scotland) Act 2006 (Scheme of Assistance) Regulations 2008 that oversees the following;
- Provide general advice on repairs, improvements and adaptations;
- Assist services users to access available grant funding for adaptations;
- Recommend appropriately vetted local tradesmen to complete the required works;
- Help getting competitive estimates for work, organising building work and providing support during building work (for example, dealing with contractors); and
- Inspecting work carried out
This service is to be available to;
- Clients aged 60 years and over;
- Disabled Persons or the Parents or Guardians of Disabled People referred by the Council’s Health & Social Care Partnership.
Full evaluation instructions are detailed within the ITT documents.
II.2.5) Award criteria
Quality criterion: Service Provision
/ Weighting: 10%
Quality criterion: Priority Service Plan
/ Weighting: 9%
Quality criterion: Key Performance Indicators
/ Weighting: 4%
Quality criterion: Complaints Handling
/ Weighting: 3%
Quality criterion: Mobilisation
/ Weighting: 2%
Quality criterion: Exit Strategy
/ Weighting: 2%
Quality criterion: Fair Work First
/ Weighting: 5%
Quality criterion: Community Benefits - Outcome Menu
/ Weighting: 6%
Quality criterion: Community Benefits Methodology
/ Weighting: 4%
Price
/ Weighting:
55
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot No: 2
II.2.1) Title
Contract 2 – East Renfrewshire Council – Adaptation related service
II.2.2) Additional CPV code(s)
79993000
50800000
85311100
98000000
85311200
II.2.3) Place of performance
NUTS code:
UKM83
Main site or place of performance:
East Renfrewshire Local Authority Area
II.2.4) Description of the procurement
This contract is for an Adaptations related service to owner occupiers and private landlord Tenants across East Renfrewshire.
This requirement is for the provision of project management services to Clients (where required) under the Housing (Scotland) Act 2006 (Scheme of Assistance) Regulations 2008 that oversees the following;
- Provide general advice on repairs, improvements and adaptations;
- Assist services users to access available grant funding for adaptations;
-Recommend appropriately vetted local tradesmen to complete the required works;
-Help getting competitive estimates for work, organising building work and providing support during building work (for example, dealing with contractors); and
-Inspecting work carried out
This service is to be available to;
- Clients aged 60 years and over;
- Disabled Persons or the Parents or Guardians of Disabled People referred by the Council’s Health & Social Care Partnership.
Full evaluation instructions are detailed within the ITT documents.
II.2.5) Award criteria
Quality criterion: Service Provision
/ Weighting: 10
Quality criterion: Priority Service Plan
/ Weighting: 9
Quality criterion: Key Performance Indicators
/ Weighting: 4
Quality criterion: Complaints Handling
/ Weighting: 3
Quality criterion: Mobilisation
/ Weighting: 2
Quality criterion: Exit Strategy
/ Weighting: 2
Quality criterion: Community Benefits - Outcome Menu
/ Weighting: 6
Quality criterion: Community Benefits - Methodology
/ Weighting: 4
Quality criterion: Fair Work First
/ Weighting: 5
Price
/ Weighting:
55
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Contract 3 - Renfrewshire Council – Small Repair/Handyperson Service
II.2.2) Additional CPV code(s)
50800000
50000000
98513310
79993000
II.2.3) Place of performance
NUTS code:
UKM83
Main site or place of performance:
Renfrewshire Council local Authority Area.
II.2.4) Description of the procurement
This contract is for a Small Repairs and Handyperson service to owner occupiers and private landlord Tenants across Renfrewshire.
The service required covers the following;
- Carrying out small repairs for eligible Clients, including, arranging and booking appointments, ensuring quality and Best Value at all times.
- Completing all tasks in accordance with industry best practice, in full compliance with all relevant statutes and using appropriately experienced and qualified personnel;
- Delivering a range of tasks for small repairs, some of which are outlined below;
-Small general works (minor joinery)
-Repairs/adjustments to doors/windows
-Small electrical repairs
-Small plumbing repairs
-Small security jobs (e.g. fitting key safes); and
-Small safety jobs (e.g. fitting smoke alarms)
- Delivering a range of tasks for the Handyperson service, some of which are outlined below;
-Changing light-bulbs
-Fitting draught excluders
-Assembling flat pack units; and
-Fitting curtain rails/hanging curtains
The service is available to;
- Owner-occupiers, private landlord tenants and local authority Registered Social Landlords (RSL) to all tenures, owners/private/council and RSL tenants, in the following client groups:
- Clients aged 60 years and over; who have no able-bodied person (aged 17 years and over) living with them who would be able to do the work;
- Disabled Person or the Parents or Guardians of Disabled people.
Full evaluation instructions are detailed within the ITT documents.
II.2.5) Award criteria
Quality criterion: Service Provision
/ Weighting: 10
Quality criterion: Priority Service Plan
/ Weighting: 9
Quality criterion: Key Performance Indicators
/ Weighting: 4
Quality criterion: Complaints Handling
/ Weighting: 3
Quality criterion: Mobilisation
/ Weighting: 2
Quality criterion: Exit Strategy
/ Weighting: 2
Quality criterion: Fair Work First
/ Weighting: 5
Quality criterion: Community Benefits - Outcome Menu
/ Weighting: 6
Quality criterion: Community Benefits - Methodology
/ Weighting: 4
Price
/ Weighting:
55
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Contract 4 - East Renfrewshire Council – Small Repair/Handyperson Service
II.2.2) Additional CPV code(s)
50800000
50000000
98513310
79993000
II.2.3) Place of performance
NUTS code:
UKM83
Main site or place of performance:
East Renfrewshire Local Authority Area
II.2.4) Description of the procurement
This contract is for a Small Repairs and Handyperson service to owner occupiers and private landlord Tenants across East Renfrewshire.
The service required covers the following;
- Carrying out small repairs for eligible Clients, including, arranging and booking appointments, ensuring quality and Best Value at all times.
- Completing all tasks in accordance with industry best practice, in full compliance with all relevant statutes and using appropriately experienced and qualified personnel ;
- Delivering a range of tasks for small repairs, some of which are outlined below;
-Small general works (minor joinery)
-Repairs/adjustments to doors/windows
-Small electrical repairs
-Small plumbing repairs
-Small security jobs (e.g. fitting key safes); and
-Small safety jobs (e.g. fitting smoke alarms)
- Delivering a range of tasks for the Handyperson service, some of which are outlined below;
-Changing light-bulbs
-Fitting draught excluders
-Assembling flat pack units; and
-Fitting curtain rails/hanging curtains
The service is available to;
- Owner-occupiers, private landlord tenants and local authority Registered Social Landlords (RSL) to all tenures, owners/private/council and RSL tenants, in the following client groups:
- Clients aged 60 years and over; who have no able-bodied person (aged 17 years and over) living with them who would be able to do the work;
- Disabled Person or the Parents or Guardians of Disabled People.
Full evaluation instructions are detailed within the ITT documents.
II.2.5) Award criteria
Quality criterion: Service Provision
/ Weighting: 10
Quality criterion: Priority Service Plan
/ Weighting: 9
Quality criterion: Key Performance Indicators
/ Weighting: 4
Quality criterion: Complaints Handling
/ Weighting: 3
Quality criterion: Mobilisation
/ Weighting: 2
Quality criterion: Exit Strategy
/ Weighting: 2
Quality criterion: Fair Work First
/ Weighting: 5
Quality criterion: Community Benefits - Outcome Menu
/ Weighting: 6
Quality criterion: Community Benefits - Methodology
/ Weighting: 4
Price
/ Weighting:
55
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-024347
Section V: Award of contract
Lot No: 1
Title: Contract 1 - Renfrewshire Council - Adaptation related service
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
22/02/2024
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Bridgewater Housing Association
Bridgewater Housing Association
Erskine
PA8 7AA
UK
Telephone: +44 1418122237
Fax: +44 1418122237
NUTS: UKM83
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 423 144.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Contract 2 – East Renfrewshire Council – Adaptation related service
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
22/02/2024
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Bridgewater Housing Association
Bridgewater Housing Association
Erskine
PA8 7AA
UK
Telephone: +44 1418122237
Fax: +44 1418122237
NUTS: UKM83
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 241 605.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Title: Contract 3 - Renfrewshire Council – Small Repair/Handyperson Service
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
22/02/2024
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Bridgewater Housing Association
Bridgewater Housing Association
Erskine
PA8 7AA
UK
Telephone: +44 01418122237
Fax: +44 1418122237
NUTS: UKM83
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 270 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 4
Title: Contract 4 - East Renfrewshire Council – Small Repair/Handyperson Service
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
22/02/2024
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Bridgewater Housing Association
Bridgewater Housing Association
Erskine
PA8 7AA
UK
Telephone: +44 1418122237
Fax: +44 1418122237
NUTS: UKM83
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 270 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The recommended Tenderer will be required to provide at Request for Documentation stage the following documents:
Health and Safety Questionnaire and supporting documentation
S1 Equalities Questionnaire
S2 Equalities Declaration
S3 Tender Compliance Certificate
S4 No Collusion Certificate
S5 Prompt Payment Certificate
S6 Waste Carrier
S8 Services Scorecard
S9 List of Proposed Sub-Contractors
S10 Parent Company Guarantee
Insurance Certification
New Supplier Request Form
(SC Ref:761703)
VI.4) Procedures for review
VI.4.1) Review body
Please refer to VI.4.3 below
UK
UK
VI.4.2) Body responsible for mediation procedures
Please refer to VI.4.3 below
UK
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
An economic operator that suffers or risks suffering, loss or damage attributable to breach of duty under the Public Contracts (Scotland) Regulations 2015 (SSI 2015/446, as amended) may bring proceedings in the Sheriff Court or the Court of Session in accordance with Regulation 88 of the 2015 Regulations.
VI.4.4) Service from which information about the review procedure may be obtained
Court of Session
Parliament Square
Edinburgh
EH1 1RQ
UK
VI.5) Date of dispatch of this notice
21/03/2024