Prior information notice
This notice is for prior information only
Section I: Contracting
authority
I.1) Name and addresses
Lancashire County Council
County Hall PO Box 100
Preston
PR1 0LD
UK
Contact person: James Bennett
Telephone: +44 1772539970
E-mail: digitalprocurement@lancashire.gov.uk
NUTS: UKD
Internet address(es)
Main address: www.lancashire.gov.uk
Address of the buyer profile: https://www.lancashire.gov.uk/business/tenders-and-procurement/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.lancashire.gov.uk/isupplier/
Additional information can be obtained from the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Bus Real-Time Passenger Information (RTPI) and Traffic Light Priority (TLP)
Reference number: JW/ICT/LCC/23/1808
II.1.2) Main CPV code
72212482
II.1.3) Type of contract
Services
II.1.4) Short description
Lancashire is committed to promoting bus travel across the County. It is currently developing a technology-based approach for network management including the deployment of intelligent bus priority at key signalised junctions and the provision of a Real Time Passenger Information(RTPI) system to support local bus services and improve the customer experience. A new RTPI system is a key component of the Lancashire
Future Mobility Platform and was central to the Bus Theme in the recent East Lancashire LUF Application, as well as supporting the Council's broader policies for promoting sustainable transport, digitalisation, and carbon reduction.
The Council is seeking to appoint an RTPI system provider to enable the countywide processing and publishing of bus arrival times and predictions to digital displays at bus stops, interchanges, and bus stations and via web-based information services and applications. Audio facilities providing 'talking bus stops' for visually impaired people will also be included in the specification. The successful system provider will be responsible for the supply, installation, and maintenance of a central RTPI system, on street RTPI displays and associated communications for the course of the contract. In addition, the Council requires the system provider to design, supply, install and maintain a Traffic Light Priority system for buses at signalised junctions and for bus services as specified by the Council.
This will require linking to the current Lancashire Urban Traffic Control system provided by Yunex Limited.
II.1.5) Estimated total value
Value excluding VAT:
6 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKD
Main site or place of performance:
Cover sites across Lancashire, including across Blackburn with Darwen and Blackpool Council areas.
II.2.4) Description of the procurement
Open Tender Procedure compliant with the Public Contract Regulations 2015.
The Contract will be awarded for an initial period of four-years commencing on the successful LUF funding application. Two one-year options are available to extend this agreement. The contract term will enable the Council to fulfil its commitments under the East Lancashire LUF, the BSIP and TCF programmes and allow for the rollout of RTPI services, displays and Traffic Light Priority (TLP) in line with future investment approvals, schemes, and initiatives.
A procurement exercise will be conducted with the award of the whole contract potential being subject to receipt of future funding approval. The grant application (Levelling Up Fund) will be submitted in June 2024 for confirmation by October 2024. The Council intends to demonstrate its commitment to the programme of works and thus strengthen its funding bid by seeking Cabinet's approval to proceed with the procurement exercise. Tenderers will be advised that award of the contract is contingent on the Council being successful in its bid for government funding.
II.2.14) Additional information
Lancashire's Levelling Up Fund (LUF) and Bus Service Improvement Program (BSIP) will fund the provision of a Real Time Passenger Information (RTPI) System. This incorporates next bus information displays on street, a back-office system, and a service to provide bus priority at traffic signal junctions. The initial roll out being focused in East Lancashire.
The minimum contract value is estimated to be £3m over a potential 6-year period, with a maximum of £6m as funding streams arise in the future, for example developer contributions, via Section 106/278 agreements. The LUF funding element is contingent on the Council submitting a successful full business case to the Department of Transport later this year.
This contract will allow Blackpool Unitary Council and Blackburn with Darwen Unitary Council to use this contract to purchase their own RTPI infrastructure and the costings are reflected in the potential highest total value.
The ongoing maintenance and service will be covered by the above grant funding during the initial term of the contract.
II.3) Estimated date of publication of contract notice:
17/04/2024
Section IV: Procedure
IV.1) Description
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
Section VI: Complementary information
VI.5) Date of dispatch of this notice
22/03/2024