Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
University of Ulster
NIC100166
Block X Room X031, Cromore Road
Coleraine
BT52 1SA
UK
Telephone: +44 2870124227
E-mail: a.gray@ulster.ac.uk
NUTS: UKN
Internet address(es)
Main address: www.ulster.ac.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Student Attendance & Campus Usage System
Reference number: project_27875
II.1.2) Main CPV code
72500000
II.1.3) Type of contract
Services
II.1.4) Short description
Student Attendance & Campus Usage System
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
1 682 850.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
48900000
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
Ulster University wishes to address risks and make major improvements in the areas of: -
i) Student Attendance
ii) Classroom Occupancy
To this end the University wishes to appoint a supplier to provide, implement and maintain an electronic solution which will give the University the ability to capture, track and monitor attendance. It also requires a solution which will capture and display classroom occupancy.
II.2.5) Award criteria
Quality criterion: Cost
/ Weighting: 25%
Cost criterion: Quality
/ Weighting: 75%
II.2.11) Information about options
Options:
Yes
Description of options:
The contract will be for three (3) years from go-live initially, with the option to extend for any periods up to and including sixty (60) months.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-033133
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
13/03/2024
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from EU Member States: 1
Number of tenders received from tenderers from non-EU Member States: 2
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
SEAtS Software Ltd
Unit 1-2 The Mill
Bray
IE
NUTS: IE0
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 1 682 850.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
It is anticipated that the contract will start on 01 April 2024.
VI.4) Procedures for review
VI.4.1) Review body
High Court of Justice in Northern Ireland
Royal Courts of Justice Chichester Street
Belfast
BT1 3JY
UK
VI.4.2) Body responsible for mediation procedures
The UK does not have any such bodies with responsibility for appeal/mediation procedures. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015 as amended
UK
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The University incorporated a minimum 10 calendar days standstill period at the point information on award of the contract was communicated to all tenderers. The standstill period provided time for unsuccessful tenderers to challenge the award decision before the contract was entered into.
The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (Northern Ireland).
VI.4.4) Service from which information about the review procedure may be obtained
University of Ulster
UK
UK
VI.5) Date of dispatch of this notice
22/03/2024