Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Highlands and Islands Enterprise
An Lòchran, 10 Inverness Campus
Inverness
IV2 5NA
UK
Telephone: +44 1463245245
E-mail: hieprocurement@hient.co.uk
NUTS: UKM6
Internet address(es)
Main address: http://www.hie.co.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00313
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Regional or local agency/office
I.5) Main activity
Economic and financial affairs
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Planned Preventative Maintenance and Repairs
Reference number: FTS 033
II.1.2) Main CPV code
50000000
II.1.3) Type of contract
Services
II.1.4) Short description
THIS IS A CONTRACT AWARD NOTICE AND AS SUCH THE PROCUREMENT PROCESS IS COMPLETE.
HIE requires a suitably qualified and experienced supplier to provide planned preventative maintenance and repairs services for buildings at Inverness Campus, Enterprise Park Forres and certain services at our Lochgilphead office.
These services will be required between 1st April 2024 and 31 March 2026, with HIE having the option to extend for a period or periods together not exceeding 2 years following the Initial Term (extensions expected to be taken up on a yearly basis i.e. a 2+1+1 year contract, potentially until 31 March 2028).
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
690 530.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
79993000
79993100
50324200
50710000
45259000
45259300
50531100
II.2.3) Place of performance
NUTS code:
UKM62
UKM63
Main site or place of performance:
Inverness Campus, Enterprise Park Forres and Lochgilphead
II.2.4) Description of the procurement
HIE requires a professionally managed, high quality mechanical, electrical and plumbing (MEP) maintenance service which, through a regular and organised scheme, ensures the maintenance and operation of all items of plant and equipment.
These services are currently required in An Lochran, the Life Sciences Innovation Centre, Aurora House, Solasta House, the Inverness Campus, The Apex and Horizon Scotland buildings at Enterprise Park Forres as well as at The Enterprise Centre in Lochgilphead.
II.2.5) Award criteria
Quality criterion: Cyber Security
/ Weighting: pass/fail
Quality criterion: Prompt Payment Standard Clause
/ Weighting: pass/fail
Quality criterion: Payment of the Real Living Wage
/ Weighting: pass/fail
Quality criterion: Community Benefits and Wealthbuilding - Management & Reporting
/ Weighting: 5%
Quality criterion: Fair Work Practices
/ Weighting: 5%
Quality criterion: Sustainability & Net Zero
/ Weighting: 5%
Quality criterion: Management & Delivery Methodology
/ Weighting: 15%
Quality criterion: Management & Delivery Team
/ Weighting: 15%
Quality criterion: Quality Management & Reporting
/ Weighting: 10%
Price
/ Weighting:
45%
II.2.11) Information about options
Options:
Yes
Description of options:
HIE reserves the right, on giving reasonable written notice from time to time, to require changes to the Services (whether by way of the removal of Services, the addition of new Services, or increasing or decreasing the Services or specifying the order in which the Services are to be performed or the locations where the Services are to be provided). HIE shall not require any such change other than where it is permitted by Regulation 72 of the Public Contracts (Scotland) Regulations 2015.
In accordance with Regulation 72(1)(a) of the Public Contracts (Scotland) Regulations 2015, HIE reserves the right to make changes to the volume, scope or location of the Services to be supplied under the Contract following a review of the Services by HIE, particularly with regard to demand and budgetary availability or where HIE’s strategic focus changes as a result of changes in Scottish Government policy or as a result of a direction given to them by the Scottish Government. This may result in amendments to existing requirements under the Contracts.
Contract modifications may include (but are not limited to), regardless of monetary value:
-Changes to mechanical, electrical and plumbing equipment asset registers (such as number of assets increased/reduced; type of assets changed; asset replaced; new assets acquired).
-The number of hours for reactive tasks changed from the estimated hours in the Pricing Schedule (increase and decrease).
-Legislative changes require more or less frequent maintenance of certain assets.
-Addition or removal of buildings within the Inverness Campus, Forres Enterprise Park or HIE Lochgilphead, likely due to lease, ownership or occupancy changes.
-Changes in HIE’s approach to preventative vs reactive maintenance of buildings and individual assets (increase or decrease in scope of requirements).
-Changes to the available budget for Year 2,3 and 4.
-CPI and Real Living Wage increases higher/lower than estimated.
-Cost of potential replacement assets if procured via the supplier.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-035904
Section V: Award of contract
Contract No: FTS 33
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
25/03/2024
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 4
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Emtec Facility Services Ltd
Ellsmuir Way, Tannochside Park Uddingston
Glasgow
G715PW
UK
NUTS: UKM84
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 690 530.00
GBP
V.2.5) Information about subcontracting
The contract is likely to be subcontracted
Value or proportion likely to be subcontracted to third parties
Value excluding VAT: 207 159.00 GBP
Proportion: 30 %
Short description of the part of the contract to be subcontracted:
Various specialist services expected to be subcontracted. Value is an estimate only: the total contract value includes an allowance for reactive repairs which cannot be undertaken by the site-based engineer. 30% of the total contract value is used for the calculations in this section.
Section VI: Complementary information
VI.3) Additional information
The total value of the services over the maximum duration of 4 years (excluding VAT) has been used in II.1.5 & II.2.6 and it is an estimate: it includes an estimated allowance for CPI increases from Year 2, as well as an allowance for costs relating to reactive repairs or asset replacement over the lifetime of the contract (incl. any extensions.)
(SC Ref:760744)
VI.4) Procedures for review
VI.4.1) Review body
Inverness Sheriff Court and Justice of the Peace Court
The Inverness Justice Centre, Longman Road
Inverness
IV1 1AH
UK
Telephone: +44 1463230782
E-mail: inverness@scotcourts.gov.uk
Internet address(es)
URL: https://www.scotcourts.gov.uk/the-courts/court-locations/inverness-sheriff-court-and-justice-of-the-peace-court
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014 , may bring proceedings in the Sheriff Court or the Court of Session.
VI.5) Date of dispatch of this notice
25/03/2024