Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Inverness College UHI
1 Inverness Campus
Inverness
IV2 5NA
UK
Contact person: Derek Cowie
Telephone: +44 7411723040
E-mail: derek.cowie.ic@uhi.ac.uk
NUTS: UKM6
Internet address(es)
Main address: http://www.inverness.uhi.ac.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00454
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
The Provision of Cleaning & Associated Services
Reference number: CS-IC-24261
II.1.2) Main CPV code
90910000
II.1.3) Type of contract
Services
II.1.4) Short description
Cleaning & Associated Services
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
90910000
II.2.3) Place of performance
NUTS code:
UKM6
Main site or place of performance:
Inverness College UHI
II.2.4) Description of the procurement
The Provision of Cleaning & Associated Services
II.2.5) Award criteria
Criteria below:
Quality criterion: Q1: Service Delivery Plan (SDP) to include Methodology & Scope of Services Approach, Quality Assurance, Quality Management System & Procedures and Continuous Improvements, Innovative suggestions etc.
/ Weighting: 15
Quality criterion: Q2: Resource Management
/ Weighting: 15
Quality criterion: Q3. Contract Management
/ Weighting: 15
Quality criterion: Q4. Health & Safety and Environment & Sustainability
/ Weighting: 15
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/11/2024
End:
30/10/2027
This contract is subject to renewal: Yes
Description of renewals:
There will be 2 x 12 months extension option subject to supplier performance throughout the contract duration.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
A site visit is to be arranged in April 2024, day/time to be confirmed.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Conformance to the Contract SLA's and KPI's will be required.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
20/05/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
20/08/2024
IV.2.7) Conditions for opening of tenders
Date:
20/05/2024
Local time: 12:00
Place:
Inverness College UHI
Information about authorised persons and opening procedure:
By Derek Cowie, APUC Supply Chain Manager
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Unless there is a contract extension applied then further notices will be every 3 years or with a contract extension every 5 years.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
It is highly recommended that you attend a site visit, in April 2024, day/time is to be confirmed a.s.a.p.
Terms & Conditions, these will be as per Inverness College UHI Terms & Conditions which can be located on the College website and from here –
https://www.inverness.uhi.ac.uk/t4-media/one-web/inverness/about-us/foi/class-6/institutional-template-on-standalone-terms-and-conditions-feb-2023.pdf
Insurance Requirements:
As a mandatory requirement, at time of award, Contractor(s) must hold the following insurance provisions:
- Employers Liability (Compulsory) - GBP 10m
- Public Liability - GBP 5m
- Product Liability- GBP 5m
- Professional Indemnity Insurance - GBP 1m
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=756939.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:756939)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=756939
VI.4) Procedures for review
VI.4.1) Review body
APUC
1 Inverness Campus
Inverness
IV2 5NA
UK
Telephone: +44 7411723040
E-mail: dcowie@apuc-scot.ac.uk
VI.5) Date of dispatch of this notice
25/03/2024