Leicestershire County Council
County Hall, Leicester Road, Glenfield
Leicester
LE3 8RA
UK
Contact person: Ms Pav Kaur
Telephone: +44 1163056855
E-mail: pavendip.kaur@leics.gov.uk
NUTS: UKF2
Internet address(es)
Main address: https://www.eastmidstenders.org/index.html
Address of the buyer profile: https://www.eastmidstenders.org/index.html
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://procontract.due-north.com/Advert/Index?advertId=657c4730-adea-ee11-8127-005056b64545
https://procontract.due-north.com/Advert/Index?advertId=657c4730-adea-ee11-8127-005056b64545
II.1.1) Title
Leicestershire County Council Facilities Management
Reference number: DN688055
II.1.2) Main CPV code
79990000
II.1.3) Type of contract
Services
II.1.4) Short description
The Council is undertaking a procurement exercise to appoint either a single Supplier or multiple Suppliers for Facilities Management (FM) services to its entire corporate property estate across Leicestershire. This ‘Corporate Provision’ is funded via the Council’s own internal budgets.
The successful supplier(s) will also deliver services to the Council’s external customers (e.g. schools, academies, district councils, police forces, fire brigades etc.) The Council effectively trades these FM services to generate income and this ‘Traded Provision’ is funded via the individual budgets of the external customers. These external customers are located within Leicestershire and the East and West Midlands. This contract will be split into 2 sperate contracts (Contract 1 and Contract 2). For each contract, the 6 highest scorers for each lot will progress to the 2nd stage of the process and will be invited to tender. The Council reserves the right to progress less than 6 bidders to stage 2 at its discretion. Should any of the top 6 bidders not meet the minimum requirements, the Council reserves the right to progress less than 6 bidders to stage 2. The value is based on historic 7 year data, Due to the service being demand led the Council does not guarantee any level of work and the value should only be used a s a guide.
II.1.5) Estimated total value
Value excluding VAT:
35 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Lot No: 1
II.2.1) Title
Lot 1 - Window Cleaning
II.2.2) Additional CPV code(s)
90000000
II.2.3) Place of performance
NUTS code:
UKF
UKG
II.2.4) Description of the procurement
Contract 1 - Lot 1 - Window Cleaning,
External & internal cleaning at various heights to numerous Leicestershire County Council locations and partner sites. additional one-off requests for cleaning of external & internal canopies and similar structures which may include use of powered access equipment.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
238 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
The initial contract period is for five (5) years and is estimated to commence 06 October 2024 and expire 05 October 2029.
There will be an option to extend the contract for a further twenty-four (24) months in increments, subject to satisfactory performance and business needs. Maximum contract period is seven (7) years. The value referenced for each lot is based on a 7 year term
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Lot 2 – Waste,
II.2.2) Additional CPV code(s)
90000000
II.2.3) Place of performance
NUTS code:
UKF
UKG
II.2.4) Description of the procurement
Contract 1 - Lot 2 – Waste - Schedule collections at a large proportion of Leicestershire County Council venues including school kitchens, partner sites Schools & Academies, reactive & one-off collections for specialist removal & public events.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 905 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
The initial contract period is for five (5) years and is estimated to commence 06 October 2024 and expire 05 October 2029.
There will be an option to extend the contract for a further twenty-four (24) months in increments, subject to satisfactory performance and business needs. Maximum contract period is seven (7) years. The value referenced for each lot is based on a 7 year term
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Lot 3 – Specialist Cleaning.
II.2.2) Additional CPV code(s)
90000000
II.2.3) Place of performance
NUTS code:
UKF
UKG
II.2.4) Description of the procurement
Contract 1 - Lot 3 – Specialist Cleaning.- Majority of works to facilitate high level cleaning of catering kitchens (walls ceiling, canopies for example), reactive requests may include summer cleaning during school closures, clearing gutters & flat roofs, sharps removals, House clearances, Graffiti removal, illegally disposed waste, Infection control cleaning, Solar Panel cleaning.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
365 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
The initial contract period is for five (5) years and is estimated to commence 06 October 2024 and expire 05 October 2029.
There will be an option to extend the contract for a further twenty-four (24) months in increments, subject to satisfactory performance and business needs. Maximum contract period is seven (7) years. The value referenced for each lot is based on a 7 year term
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Lot 4 Cleaning, Housekeeping & Laundry Services
II.2.2) Additional CPV code(s)
90000000
II.2.3) Place of performance
NUTS code:
UKF
UKG
II.2.4) Description of the procurement
Contract 2 - Lot 4 – Building Cleaning, Housekeeping & Laundry Services - Cleaning to a variety of Leicestershire County Council public & non-public buildings, LCC partner sites including schools & Academies, Police & Fire Service locations, the latter requiring a Housekeeping & Laundry service
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
20 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
The initial contract period is for five (5) years and is estimated to commence 01 April 2025 and expire 31 March 2030.
There will be an option to extend the contract for a further twenty-four (24) months in increments, subject to satisfactory performance and business needs. Maximum contract period is seven (7) years. The value referenced for each lot is based on a 7 year term
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Lot 5 Grounds Maintenance
II.2.2) Additional CPV code(s)
77000000
II.2.3) Place of performance
NUTS code:
UKF
UKG
II.2.4) Description of the procurement
Contract 2 - Lot 5 - Grounds Maintenance,- Horticultural & playing field service to numerous Leicestershire County Council locations, LCC partner sites including Schools & Academies, Police & Fire service, Councils, National Forest sites
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
7 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
The initial contract period is for five (5) years and is estimated to commence 01 April 2025 and expire 31 March 2030.
There will be an option to extend the contract for a further twenty-four (24) months in increments, subject to satisfactory performance and business needs. Maximum contract period is seven (7) years. The value referenced for each lot is based on a 7 year term
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 6
II.2.1) Title
Lot 6 – Security & Key Holding,
II.2.2) Additional CPV code(s)
79000000
II.2.3) Place of performance
NUTS code:
UKF
UKG
II.2.4) Description of the procurement
Contract 2 - Lot 6 – Security & Key Holding - Keyholding, static, out of hours helpdesk cover and reactive services to Leicestershire County Council buildings & locations, plus partner sites Schools & Academies, Community Libraries
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
5 500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
The initial contract period is for five (5) years and is estimated to commence 01 April 2025 and expire 31 March 2030.
There will be an option to extend the contract for a further twenty-four (24) months in increments, subject to satisfactory performance and business needs. Maximum contract period is seven (7) years. The value referenced for each lot is based on a 7 year term
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No