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To record your interest or obtain additional information or documents please find instructions within the Full Notice Text. (NOTE: Contract Award Notices and Prior Information Notices do not normally require a response)

Summary

OCID:: ocds-h6vhtk-044ca6
Published by:: Ministry of Justice
Authority ID:: AA25231
Publication date:: 26 March 2024
Deadline date:: -
Notice type:: Prior Information Notice
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

The Authority wishes to engage with the market to help define requirements for a future competition.

The headline requirement relates to the provision of national Secure Email, File Encryption and Disaster Recovery Service within the Ministry of Justice and participating Contracting Authorities across England, Wales, Scotland & Northern Ireland.

Full notice text

Prior information notice

This notice is for prior information only

Section I: Contracting authority

I.1) Name and addresses

Ministry of Justice

102 Petty France

London

SW1H 9AJ

Telephone: +44 02033343555

E-mail: ccmdtechnologyanddigital@justice.gov.uk

NUTS: UK

Internet address(es)

Main address: https://www.gov.uk/government/organisations/ministry-of-justice

I.3) Communication

Additional information can be obtained from the abovementioned address

I.4) Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5) Main activity

Public order and safety

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Cross Justice Secure Mail (2026)

II.1.2) Main CPV code

64216120

II.1.3) Type of contract

Services

II.1.4) Short description

The Authority wishes to engage with the market to help define requirements for a future competition.

II.1.5) Estimated total value

Value excluding VAT: 25 000 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

48000000

48200000

48219700

48500000

48510000

64000000

64200000

64210000

64216120

72000000

72212900

72261000

II.2.3) Place of performance

NUTS code:

Main site or place of performance:

Ministry of Justice, 102 Petty France, London SW1H 9AJ

II.2.4) Description of the procurement

It is the Authority’s intention, through this Market Engagement, to gather information to help define requirements for a future competition. Any costs or investments which are incurred in relation to this Market Engagement shall be the supplier’s responsibility and the Authority shall have no liability for any such costs or investments.

The Cross Justice Secure Mail (previously known as Criminal Justice Secure eMail) (“CJSM”) has been in operation for over 20 years. The service enables OFFICIAL information to be communicated between assured organisations, both in the public and private sector, such as the Crown Prosecution Service, victim support organisations, the police, probation, legal representatives, private prisons, and others.

In 2022 the existing CJSM system was re-platformed to the public cloud and full disaster recovery service added. The existing CJSM service is hosted on MS Azure and hosted mailboxes are on Dovecot. Connectivity for Office 365 and Google Suite has been provided since the 2022 along with a partial roll out of multi factor authentication for webmail users.

Users are supported by a dedicated CJSM Helpdesk (8am to 7pm Monday to Friday providing first and second line support with third line support as and when required) and an information website. The only parts of the CJSM Service not delivered externally are the information site (owned by the MOJ) and the assurance process new applicant organisations must complete and renew every 3 years.

CJSM volumetrics:

• over 8,000 connected organisations

• over 12,000 connected domains

• over 660,000 individual users per annum

• over 44,000,000 emails relayed each year

CJSM Service core products:

• Onboarding and assurance include processes and systems by which organisations join CJSM

• Directory of all users external to central government/police

• Closed community email service consisting of:

o An SMTP relay providing connectivity between organisations’ email servers

o A cloud gateway for connecting organisations using Office 365 and G Suite

o Hosted Webmail for organisations who cannot connect via the SMTP relay/Cloud Gateway

o Delegated administration tools to allow organisations to manage their own users

Future CJSM Service enhancements:

• Technical security checks

• Enhanced assurance function

• Increased user access to the CJSM Directory

• Integration with Gov Notify

• Enhanced data analysis

• Additional Services procured through contract change process/Statements of Work

• Continuous improvement (modernisation/development of CJSM service) in response to external service environment and market developments

• Option for secure document storage

II.2.14) Additional information

Indicative CJSM Procurement Milestones:

PIN Published: March 2024

Start of Procurement: July 2024

Full-Service Commencement: TBC

To express your interest or if you want to gain additional information about this market engagement event and/or procurement, please send an email to ccmdtechnologyanddigital@justice.gov.uk stating:

• Company Name

• Your Name

• Contact Email

• Sourcing Reference Number

II.3) Estimated date of publication of contract notice:

23/07/2024

Section IV: Procedure

IV.1) Description

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

Section VI: Complementary information

VI.3) Additional information

This notice relates to a market engagement opportunity and is not a call for competition or an invitation to take part in pre-qualification proceedings. We reserve the right to supplement and vary the conduct of the market engagement process. Where we do this, we will act transparently and treat all suppliers who have expressed an interest equally. Please note that the Ministry of Justice and its advisors give no warranty in respect of the accuracy, permanence or completeness of any information provided. Reliance on, or use of, any such information is entirely at the risk of the person so doing and save in the case of fraud, under no circumstances will the Ministry of Justice or any of its advisors be liable for or accept any responsibility for any cost, expense or liability incurred by any person relying upon or using such information.

VI.5) Date of dispatch of this notice

25/03/2024

Coding

Commodity categories

ID	Title	Parent category
48500000	Communication and multimedia software package	Software package and information systems
48510000	Communication software package	Communication and multimedia software package
48219700	Communications server software package	Miscellaneous networking software package
64216120	Electronic mail services	Electronic message and information services
72000000	IT services: consulting, software development, Internet and support	Computer and Related Services
72212900	Miscellaneous software development services and computer systems	Programming services of application software
48200000	Networking, Internet and intranet software package	Software package and information systems
64000000	Postal and telecommunications services	Other Services
48000000	Software package and information systems	Computer and Related Services
72261000	Software support services	Software-related services
64200000	Telecommunications services	Postal and telecommunications services
64210000	Telephone and data transmission services	Telecommunications services

Delivery locations

ID	Description
100	UK - All

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID	Description
There are no alert restrictions for this notice.

About the buyer

Main contact:: ccmdtechnologyanddigital@justice.gov.uk
Admin contact:: N/a
Technical contact:: N/a
Other contact:: N/a

Further information

Date	Details
No further information has been uploaded.