Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Torbay Council
Town Hall, Castle Circus
Torquay
TQ1 3DR
UK
Contact person: Mrs Rebecca Sanders
Telephone: +44 1803208627
E-mail: rebecca.sanders@torbay.gov.uk
NUTS: UKK42
Internet address(es)
Main address: http://www.torbay.gov.uk/
Address of the buyer profile: http://www.torbay.gov.uk/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Cleaning Services
Reference number: DN690934
II.1.2) Main CPV code
90900000
II.1.3) Type of contract
Services
II.1.4) Short description
For the provision of Cleaning Services at specific sites for Torbay Council Corporate Buildings, Temporary Accommodation and Hostel. The Council may require the provision of additional extra hours throughout the duration of the contract. The contract may also be varied to include or exclude other locations within the contract period.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
847 049.79
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1 - Torbay Council Corporate Buildings
II.2.2) Additional CPV code(s)
39000000
90900000
II.2.3) Place of performance
NUTS code:
UKK42
II.2.4) Description of the procurement
This is for the provision of Cleaning Services at specific sites for Torbay Council Corporate Buildings.
Torbay Council and its services operate from various corporate buildings based across Torquay, Paignton and Brixham. Properties and sites included in the service range from public buildings, historic buildings, a nursery, and a café, with Council staff, customers, and the public utilising these buildings.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 40
Quality criterion: Social Value
/ Weighting: 10
Price
/ Weighting:
50
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Lot 2 - Temporary Accommodation / Hostel
II.2.2) Additional CPV code(s)
90900000
II.2.3) Place of performance
NUTS code:
UKK42
II.2.4) Description of the procurement
Torbay Council currently has 43 temporary accommodation properties, which are located in Torquay, Paignton and Brixham. There are 38 self-contained properties and 2 HMO’s (House in Multiple Occupancy). The Temporary accommodation properties will require void cleaning (flipping), before a new tenant(s) move in. This is a specialist cleaning service that is required for the vacated properties. The HMO properties require regular cleaning of the communal areas and void cleaning of the bedrooms once a tenant has moved out.
No site plans are available for the Temporary Accommodation.
The Hostel is located in Torquay and compromises of 29 bedrooms (of which, 26 of those bedrooms have en-suite shower rooms) and communal areas. The communal areas required to be cleaned twice weekly and void cleans will be required once a bedroom has become vacant.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 45
Quality criterion: Social Value
/ Weighting: 10
Price
/ Weighting:
45
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-028354
Section V: Award of contract
Lot No: 1
Contract No: TJOT3923
Title: Lot 1 - Torbay Council Corporate Buildings
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
11/01/2024
V.2.2) Information about tenders
Number of tenders received: 8
Number of tenders received by electronic means: 8
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Crystal Facilities Management
Lyra Court, Portal Way
North Acton, London
W3 6BJ
UK
NUTS: UKI
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 847 049.79
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: TJOT3923
Title: Lot 2 - Temporary Accommodation / Hostel
A contract/lot is awarded:
No
V.1 Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Royal Courts of Justice
7 Rolls Building, Fetter Lane
London
EC4A 1NL
UK
Telephone: +44 2079477156
E-mail: tcc.issue@justice.gov.uk
VI.5) Date of dispatch of this notice
26/03/2024