Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Midlothian Council
Midlothian House, Buccleuch Street
Dalkeith
EH22 1DN
UK
Contact person: Barbara Foxwell
Telephone: +44 1312707500
E-mail: Barbara.Foxwell@midlothian.gov.uk
NUTS: UKM73
Internet address(es)
Main address: http://www.midlothian.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00336
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Additional Resources for Winter Maintenance
Reference number: MID/23/81
II.1.2) Main CPV code
34143000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The Authority seeks to establish a Framework Agreement with a number of suppliers for the supply of labour, vehicles and plant as per the specification to assist in the delivery of the Winter Service based at Fushiebridge Depot, Gorebridge. The contract will be split into lots and bidders are invitied to apply for one or more lots. The lots available are:
Lot 1 - Hand Clearing (including Transport and Equipment,
Lot 2 - Bulk Gritters (inclusive of Driver),
Lot 3 - Operated Plant,
Lot 4 - HGV Drivers,
Lot 5 - Plant and Vehicles - hired
II.1.5) Estimated total value
Value excluding VAT:
400 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for maximum 5 lots
II.2) Description
Lot No: 1
II.2.1) Title
Hand Clearing - (including associated transport and equipment)
II.2.2) Additional CPV code(s)
34143000
37411000
44113910
50230000
45233139
63712200
II.2.3) Place of performance
NUTS code:
UKM73
Main site or place of performance:
Midlothian
II.2.4) Description of the procurement
For use to support with hand clearing of snow and hand gritting in areas where it is not appropriate for vehicle access.
The labour resource will be the provision of 3 and 2 person crews. The number of crews required will vary dependent upon demand and weather conditions.
The transport requirements are for pick-ups and/or vans with trailers capable of taking up to 1 tonne of salt / grit for clearing snow from footways or spread salt as instructed by MCRS.
The Authority also has a requirement for additional labour crews to be provided with a mini-excavator to support snow and ice clearing activities.
All transport provided must be fully road legal, complying to VOSA requirements.
The labour force required must be suitably skilled and experienced in the works they will be undertaking.
II.2.5) Award criteria
Criteria below:
Quality criterion: General questions
/ Weighting: 24
Quality criterion: Lot specific questions
/ Weighting: 36
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Bulk Gritters - (inclusive of Driver)
II.2.2) Additional CPV code(s)
34144440
34143000
45233139
63712200
34144400
34920000
34921000
II.2.3) Place of performance
NUTS code:
UKM73
Main site or place of performance:
Midlothian
II.2.4) Description of the procurement
The supply of bulk gritters inclusive of driver to support the Authority's own in-house resources at times when demand is in excess of the available resources.
All gritters must be fully road legal, complying to VOSA requirements.
II.2.5) Award criteria
Criteria below:
Quality criterion: General questions
/ Weighting: 24
Quality criterion: Lot specific questions
/ Weighting: 36
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Operated Plant
II.2.2) Additional CPV code(s)
34143000
44113910
37411000
45233139
34100000
34113200
34114000
34144400
60182000
II.2.3) Place of performance
NUTS code:
UKM73
Main site or place of performance:
Midlothian
II.2.4) Description of the procurement
The supply of operated plant and vehicles for deployment in winter maintenance activities in support of the Authority's own internal resources.
All operated plant and vehicles must be fit for purpose and in proper working order.
II.2.5) Award criteria
Criteria below:
Quality criterion: General questions
/ Weighting: 24
Quality criterion: Lot specific questions
/ Weighting: 36
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
HGV Drivers
II.2.2) Additional CPV code(s)
34143000
34144400
34144440
60182000
60181000
79620000
II.2.3) Place of performance
NUTS code:
UKM73
Main site or place of performance:
Midlothian
II.2.4) Description of the procurement
Required to operate winter maintenance vehicles including gritters with front-mounted scrapers.
HGV Drivers are to be suitably skilled and experienced in the works.
II.2.5) Award criteria
Criteria below:
Quality criterion: General questions
/ Weighting: 24
Quality criterion: Lot specific questions
/ Weighting: 36
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Plant and Vehicles - hired
II.2.2) Additional CPV code(s)
34100000
34113000
34113200
34113300
34114000
34143000
34144000
34144430
34144440
II.2.3) Place of performance
NUTS code:
UKM73
Main site or place of performance:
Midlothian
II.2.4) Description of the procurement
The supply of appropriate vehicles and plant for use by the Authority in its winter maintenance activities.
All hired plant and vehicles must be fit for purpose and in proper working order.
II.2.5) Award criteria
Criteria below:
Quality criterion: General questions
/ Weighting: 24
Quality criterion: Lot specific questions
/ Weighting: 36
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The Tenderer may submit details of additional plant and equipment not listed in the tender documents that may be useful for various winter maintenance activities.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
If required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the Country in which they are established.
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Selection criteria as stated in the procurement documents.
Minimum level(s) of standards required:
All vehicles should have all legal certifications such as MOT, servicing and road tax in place.
Gritters required to be supplied with a valid calibration certification.
If this cannot be provided, bidders will be required to explain why, and to confirm details of other means of proof that can be provided (issuing authority, address, reference of documentation).
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 25
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
29/04/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
29/04/2024
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
You must not contact anyone at the Authority directly in relation to this tender exercise, doing so may result in your exclusion from any further part in the process.
All questions must be raised using the provided Question & Answer facility within this notice.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=761998.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:761998)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=761998
VI.4) Procedures for review
VI.4.1) Review body
Edinburgh Sheriff Court
Sheriff Court House, 27 Chambers Street
Edinburgh
EH1 1LB
UK
Telephone: +44 1312252525
VI.5) Date of dispatch of this notice
26/03/2024