Contract notice
Section I: Contracting
authority
I.1) Name and addresses
2Gether Support Solutions Limited
William Harvey Hospital, Kennington Road, Ashford
Kent
TN24 0LZ
UK
Contact person: Tracey Constant
Telephone: +44 7811992674
E-mail: tracey.constant2@nhs.net
NUTS: UKJ44
Internet address(es)
Main address: https://www.2gethersupportsolutions.org/
Address of the buyer profile: https://www.2gethersupportsolutions.org/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://health-family.force.com/s/Welcome
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://health-family.force.com/s/Welcome
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://health-family.force.com/s/Welcome
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
TEKH1441 GAS SAFETY INSPECTIONS AND MAINTENANCE TENDER
II.1.2) Main CPV code
50413100
II.1.3) Type of contract
Services
II.1.4) Short description
2gether support solutions is looking for a contractor to covers the provision of Annual Gas Safety Inspections and Maintenance of Gas Appliances within 2gether Support Solutions Ltd (2gether) on behalf of East Kent Hospitals University NHS Foundation Trust (EKHUFT).<br/>2gether requires a competent contractor to carry out gas safety inspections and undertake necessary remedial repairs in order to maintain the safety and continuity of the gas installations, and on completion provide a Gas Safety Certificate.<br/><br/>The Contractor shall operate a 24/7 Call-Out Facility in order to be able to respond to emergency call-outs with a 4 hour response time for instances of loss of service.<br/>The contract will seek to provide the following service.<br/><br/>(a) Planned Maintenance<br/>(b) Remedial Maintenance<br/> (c) Reactive Maintenance<br/> (d) Emergency Maintenance
II.1.5) Estimated total value
Value excluding VAT:
120 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
50531200
II.2.3) Place of performance
NUTS code:
UKJ44
II.2.4) Description of the procurement
SCOPE OF WORKS <br/><br/>The successful Contractor shall carry out a Risk Assessment and produce a Method Statement (RAMS) of their proposed inspection and testing process<br/><br/>A programme of the sequence of Works shall be agreed upon between the AO and Contractor with input from the end users. <br/><br/>Before commencement, the Contractor shall allow for attending a pre-contract/mobilising meeting with the AO and other stakeholders. This meeting will also discuss the day-to-day arrangements of the Contractor’s safe methods of working including approach and methods for liaising with the relevant wards and departments before each stage of the Works. Notes of decisions will be taken and circulated by the Compliance Manager.<br/><br/>The Contractor shall allow for attending quarterly progress meetings with relevant parties.<br/><br/>The Contractor shall ensure that assets have their annual Gas Safety Inspection on or before the last inspected date.<br/><br/>The Contractor shall be responsible for providing advance notice to the AO of any necessary required shut down and the period of shut down and recommencement of system<br/><br/>The Contractor shall immediately notify the AO of any condition that is unsafe or likely to become unsafe within a short time.<br/><br/>The Contractor is to provide his engineers with all the necessary PPE, tools and access equipment including step ladders, scaffold towers and mobile elevating work platforms (MEWP) etc. required to undertake the work safely.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
120 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
03/06/2024
End:
02/06/2027
This contract is subject to renewal: Yes
Description of renewals:
2 x 12 months extension depending on overall performance
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
26/04/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
01/09/2024
IV.2.7) Conditions for opening of tenders
Date:
27/03/2024
Local time: 13:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic payment will be used
VI.4) Procedures for review
VI.4.1) Review body
East Kent Hospitals University NHS Foundation Trust
Trust Headquarters, Kent and Canterbury Hospital, Ethelbert Road
Canterbury
CT1 3NG
UK
Internet address(es)
URL: https://www.ekhuft.nhs.uk
VI.5) Date of dispatch of this notice
27/03/2024