Voluntary ex ante transparency notice
Directive 2014/24/EU
Section I: Contracting
entity
I.1) Name and addresses
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
4-5 Charnwood Court,, Heol Billingsley, Parc Nantgarw
Cardiff
CF15 7QZ
UK
Telephone: +44 1443848585
E-mail: sam.donegan@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: http://nwssp.nhs.wales/ourservices/procurement-services/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of South East Wales Independent Mental Capacity Advocacy (IMCA)
Reference number: PRO-OJEULT-37952
II.1.2) Main CPV code
85000000
II.1.3) Type of contract
Services
II.1.4) Short description
Velindre NHS Trust on behalf of Aneurin Bevan University Health Board, Cardiff & Vale University Health Board, and Cwm Taf Morgannwg Health Board currently have in place a contract for the provision of an Independent Mental Capacity Advocacy Service (IMCA). This contract is required to be extended for a further two months, up to 31 May 2024, to enable the procurement process for the contract renewal to be completed.
The purpose of the IMCA service is to help particularly vulnerable people who lack the capacity to make important decisions about serious medical treatment and changes of accommodation. It is available to those who have no family or friends whom it would be appropriate to consult about these decisions. The service includes adult protection cases (POVAs) and care reviews. IMCA's also have a role in the Deprivation of Liberty Safeguards (DOLs) process. An IMCA may be instructed by the Supervisory Body to support a person for whom an authorisation is being sought; or to undertake the role of the Relevant Person's Representative, or to provide assistance to the relevant person and their representative in exercising their rights under the legislation.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
41 817.50
GBP
II.2) Description
II.2.2) Additional CPV code(s)
85323000
85300000
85312310
II.2.3) Place of performance
NUTS code:
UKL22
UKL21
UKL15
UKL16
UKL17
II.2.4) Description of the procurement
Velindre NHS Trust on behalf of Aneurin Bevan University Health Board, Cardiff & Vale University Health Board, and Cwm Taf Morgannwg Health Board currently have in place a contract for the provision of an Independent Mental Capacity Advocacy Service (IMCA). This contract is required to be extended for a further two months, up to 31 May 2024, to enable the procurement process for the contract renewal to be completed.
The purpose of the IMCA service is to help particularly vulnerable people who lack the capacity to make important decisions about serious medical treatment and changes of accommodation. It is available to those who have no family or friends whom it would be appropriate to consult about these decisions. The service includes adult protection cases (POVAs) and care reviews. IMCA's also have a role in the Deprivation of Liberty Safeguards (DOLs) process. An IMCA may be instructed by the Supervisory Body to support a person for whom an authorisation is being sought; or to undertake the role of the Relevant Person's Representative, or to provide assistance to the relevant person and their representative in exercising their rights under the legislation.
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation:
A fully compliant tender process for the renewal of the contract has been underway since September 2023. The tender process is currently at award stage. Due to delays experienced with the tender process, the current contract is required to be extended for a further two months, taking the end date of the contract to 31st May 2024. This short extension will enable the fully compliant tender process for the contract renewal to be completed.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 082-195492
Section V: Award of contract/concession
V.2 Award of contract/concession
V.2.1) Date of conclusion of the contract/concession
20/03/2024
V.2.2) Information about tenders
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Advocacy Support Cymru
Brook House, 2 Lime Tree Court
Cardiff Gate
CF238AB
UK
NUTS: UKL
The contractor is an SME:
Yes
V.2.4) Information on value of the concession and main financing terms (excluding VAT)
Total value of the concession/lot:
41 817.50
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
(WA Ref:140346)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
28/03/2024