Contract notice
Section I: Contracting
authority
I.1) Name and addresses
NHS Supply Chain
Wellington House, 133-155 Waterloo Road
London
SE1 8UG
UK
E-mail: aimee.lester@supplychain.nhs.uk
NUTS: UK
Internet address(es)
Main address: https://www.gov.uk/government/organisations/department-of-health-and-social-care/about
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://nhssupplychain.app.jaggaer.com/web/login.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://nhssupplychain.app.jaggaer.com/web/login.html
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
National or federal agency/office
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Fresh & Food to Go Direct Solutions Framework
II.1.2) Main CPV code
15000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
NHS Supply Chain: Food is seeking suppliers who will have the capacity and capability to deliver and possess the drive to work collaboratively with Trusts to provide the right solution and Fresh & Food to Go Direct Solutions Framework into the NHS and its Trusts for their patient and retail catering needs.
IMPORTANT INFORMATION FOR APPLICANTS
It is important to note that this Framework is being put in place to work alongside our current DPS Agreements which cover Fresh Foods DPS: 2022/S 000-020877 and Food to Go DPS: 2023/S 000-027917.
No competition exercises will be undertaken under this Framework, and it will be utilised for Direct Award ONLY.
Competitions will only be conducted under the DPS Agreements mentioned above.
Therefore, it is a mandatory requirement that Applicants submit their Full Supplier Catalogue in Appendix 7 and complete in full, this will allow customers to review suppliers offers and solutions for them to review ahead of considering direct award to any awarded supplier under this Framework Agreement.
This procurement is for:
Non-exclusive Framework Agreement for the supply to Trusts within the NHS (the “Customer(s)”). Via Direct Route of supply for but not limited to:
Fresh Food including Milk, Bread & Bakery, Fruit & Vegetables, Meat & Poultry and Meat Alternatives
Food to Go including Patient feeding solutions and Café Retails feeding solutions
It is anticipated that in the first 24 months the value of the Framework Agreement will be in the region of £70,000,000. Lot 1 – Fresh Food £54,000,000 and Lot 2 – Food to Go £16,000,000
For the full 48 month term (if extended) the anticipated value of the Framework Agreement will be in the region of £140,000,000. Lot 1 – Fresh Food £108,000,000 and Lot 2 – Food to Go £32,000,000
II.1.5) Estimated total value
Value excluding VAT:
140 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Fresh Food
II.2.2) Additional CPV code(s)
03142500
15000000
15110000
15111000
15112000
15112120
15112130
15113000
15114000
15115100
15119300
15211100
15310000
15330000
15500000
15511000
15512000
15551000
15811000
15811200
15894000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
This lot will cover Milk, Bread & Bakery, Fruit & Vegetables, Meat & Poultry and Meat Alternatives, including but not limited to milk, dairy, bread, morning goods, fruit, vegetables, meat alternatives, meat and poultry.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
54 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
The Framework Agreement will have an initial term of 24 months with an option to extend incrementally for up to a further 24 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The Framework Agreement will have the option to extend incrementally for up to a further 24 months.
The contract will be for a maximum term of 48 months.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Food to Go
II.2.2) Additional CPV code(s)
15000000
15555000
15811510
15811511
15812100
15812120
15812121
15812200
15833100
15894400
15894600
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
This lot will cover Patient feeding solutions and Café Retails feeding solutions, including but not limited to sandwiches, filled rolls and subs, bagels, baguettes, wraps, flatbreads, focaccias, toasties and paninis, Hospitality sandwiches and salads, sandwich fillings, sweet and savoury pastry products, street eat food, cakes, leaf, pasta or noodle-based salads, snacks pots, hot boxes, savoury pastries, yogurts, fruit and other desserts, soups, confectionery & snacks, drinks.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
16 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
The Framework Agreement will have an initial term of 24 months with an option to extend incrementally for up to a further 24 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The Framework Agreement will have the option to extend incrementally for up to a further 24 months.
The contract will be for a maximum term of 48 months.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Applicants may bid for one, more than one or all lots and Applicants should refer to the Invitation to Tender for more information in respect of this.
The term of contracts formed under the Framework Agreement may continue beyond the end of the term of the Framework Agreement itself.
NHS Supply Chain: Food will share savings information in order to assist its customers with making informed procurement decisions. NHS Supply Chain: Food intends to enter into arrangements under which it will be entitled to purchase supplies and/or services which it will make available for purchase by the following eligible users:
1) any NHS Trust;
2) any other NHS entity;
3) any government department, agency or other statutory body;
4) any private sector entity active in the UK healthcare sector and/or
5) any local authority will be able to utilise this Framework agreement to run further
competition with the written consent of NHS Supply Chain: Food in order to secure a direct contract.
Electronic ordering will be used and electronic invoicing will be accepted and electronic payment will be used.
NHS Supply Chain: Food does not guarantee any level of purchase through the Framework and advises applicants that the Framework shall be established on a non-exclusive basis.
Tenders and all supporting documentation for the contract must be priced in sterling and written in English. Any agreement entered into will be considered a contract made in England according to English law and will be subject to the exclusive jurisdiction of the English Courts. NHS Supply Chain: Food is not liable for any costs (including any third party costs fees or expenses incurred by those expressing an interest, participating or tendering for this contract opportunity. NHS Supply Chain: Food reserves the right to terminate the procurement process (or part of it), to change the basis of and the procedures for the procurement process at any time or to procure the subject matter of the contract by alternative means if it appears that it can be more advantageously procured by alternative means.
All communications must be made through NHS Supply Chain's eTendering portal at https://nhssupplychain.app.jaggaer.com using the message centre facility linked to this particular contract notice. Please note that the maximum number of suppliers as set out in IV.1.3) is an estimate only
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
The Framework Agreement includes obligations with respect to contract performance for the successful supplier.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 140
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
10/05/2024
Local time: 15:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 7 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
13/05/2024
Local time: 09:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Submission of expression of interest and procurement specific information:
This procurement exercise will be conducted on the NHS Supply Chain eProcurement portal at https://nhssupplychain.app.jaggaer.com/
Candidates wishing to be considered for this contract must register their expression of interest and provide additional procurement-specific information (if required) through the NHS Supply Chain eProcurement portal using the URL https://nhssupplychain.app.jaggaer.com/ to access the portal. Please see instructions below on how to Express Interest and Intend to Respond:
- Once you have registered and logged in to Jaggaer, you will see a section called ‘Supplier Area’. Under this you will need to go to ‘ITTs open to All Suppliers’. In this section you will
find an ITT titled ‘Fresh & Food to Go Direct Solutions’, click into this.
- Once you have clicked into the ITT, click ‘Express Interest’ in the top right-hand corner. Once you have expressed interest in the ITT, a new option will appear titled ‘Intent to Respond’. You will need to click intend to respond to be able to fill in a response.
- Once you have Expressed Interest and Intended to Respond to the ITT, this will now sit under ‘My ITTs’ in the Supplier Area and will no longer show under ‘ITTs Open to all Suppliers’.
Please ensure to download and read all documents contained within the Attachments area.
Details of how to submit your response can be found within the Invitation to Tender document.
For any technical help with the portal please contact: Tel: 0800 069 8630 or email:
help_uk@jaggaer.com
VI.4) Procedures for review
VI.5) Date of dispatch of this notice
28/03/2024