Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Foreign Commonwealth and Development Office
King Charles Street
London
SW1A 2AH
UK
E-mail: corrine.collins@fcdo.gov.uk
NUTS: UK
Internet address(es)
Main address: https://www.gov.uk/government/organisations/foreign-commonwealth-development-office
Address of the buyer profile: https://fcdo.bravosolution.co.uk
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://fcdo.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://fcdo.bravosolution.co.uk
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Scrivener Notary Services for FCDO
Reference number: Estates-10064-2023
II.1.2) Main CPV code
79130000
II.1.3) Type of contract
Services
II.1.4) Short description
The FCDO wishes to appoint a Supplier to provide Scrivener Notary Services to aid in the facilitation of acquiring, executing, and managing of the FCDO global estate. Scrivener Notary services are required for various documents, including estate related documents such as lease agreements. The Services tendered under this agreement will be used by the FCDO and other Government Departments and arms-length bodies, such as the British Council.
The Contract will be for an initial 5 year period with an option to extend for up to a further 2 years.
II.1.5) Estimated total value
Value excluding VAT:
740 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
79100000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
The Foreign, Commonwealth & Development Office (the 'FCDO') - is the government department responsible for promoting British interests overseas and supporting our citizens and businesses around the globe. FCDO safeguard the UK’s security, defend our values, reduce poverty and tackle global challenges with our international partners.
The FCDO has estate property around the world (including the United Kingdom) and operates in over 280 different locations. The estate comprises Embassies & High Commissions (anything from a stand-alone, freehold building on a secure compound, to a fitted-out leased office in a multi-occupied, high-rise building), visa offices, Residences for Heads of Post and residential buildings for diplomats. Additionally, there are individual “legacy” properties such as churches, cemeteries, etc
The FCDO wishes to appoint a Supplier to provide Scrivener Notary Services to aid in the facilitation of acquiring, executing, and managing this estate. Scrivener Notary services are required for various documents, including estate related documents such as lease agreements. The services tendered under this agreement will be used by the FCDO and other Government Departments and arms-length bodies, such as the British Council.
The objectives of this contract are to:
• Establish a commercial arrangement with an experienced partner that provides value for money for the department by supporting the wise and timely management of the FCDO estate and that of its partners (Other Government Departments and arms-length bodies) through the provision of notary services.
• Establish a viable and resilient process that can deliver on the timely execution of notarisation.
The scope of services includes providing the following in relation to the FCDO estate and the grant of power and delegated authority,
- General legal advice, legal opinions, and guidance
- Drafting appropriate supporting documentation for the acquisition, management and disposal of property interests
- Miscellaneous advice on UK, international and overseas local law
- Translation services
- Knowledge of the relevant legal procedures and mechanisms
- Notarial, certification and legalization services
- Prompt and timely turnaround of all legal notarial documentation
- Arrange delivery of documents to UK and overseas addresses
- Other ad hoc advice/services as advised
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
740 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
29/06/2024
End:
29/06/2029
This contract is subject to renewal: Yes
Description of renewals:
The contract will allow for the option to extend for a further 2 years after the initial 5 year period.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The requirement will be procured via the Foreign, Commonwealth and Development Office's eprocurement portal: https://fcdo.bravosolution.co.uk. Suppliers, not currently registered on the portal, who are interested in being considered for this opportunity must self-register on the site in order to participate - registration is free and instantaneous.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-037849
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
29/04/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
29/04/2024
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Important Information for all Potential Suppliers
In order to participate and gain access to the Invitation To Tender pack, potential suppliers should access the FCDO’s e-procurement portal, JAGGAER ONE, available via the below link.
URL: https://fcdo.bravosolution.co.uk/web/login.html
Once logged in, search for project reference project_8742 and pqq_1511
If a potential supplier is not registered on the portal, click the link above (or copy and paste the link into your web browser) to be taken to the home page. Click the “Click here to register!” button, and follow the on-screen instructions to complete registration.
Registration takes approximately 5 minutes and is free of charge.
Two-Factor Authentication (2FA)
Potential suppliers should note that two-factor authentication will be required to access the FCDO’s e-procurement portal, JAGGAER ONE, which requires Google Authenticator to be downloaded onto a mobile device. For more information in relation to two-factor authentication, a guide can be accessed by clicking the link on the home page of the FCDO’s e-procurement portal, JAGGAER ONE.
VI.4) Procedures for review
VI.4.1) Review body
Foreign Commonwealth and Development Office
Commercial Directorate, King Charles Street
London
SW1A 2AH
UK
Internet address(es)
URL: https://www.gov.uk/government/organisations/foreign-commonwealth-development-office
VI.4.2) Body responsible for mediation procedures
Centre for Effective Dispute Resolution
London
UK
Internet address(es)
URL: https://www.cedr.com/
VI.5) Date of dispatch of this notice
28/03/2024