Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
University of the Highlands and Islands
12b Ness Walk
Inverness
IV3 5SQ
UK
Telephone: +44 1463279000
E-mail: ayoung@apuc-scot.ac.uk
Fax: +44 1463279001
NUTS: UKM6
Internet address(es)
Main address: http://www.uhi.ac.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00101
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Framework Agreement for the Provision of Occupational Health Services to the named Academic Partners of the University of the Highlands and Islands
Reference number: CS-UHI-27600
II.1.2) Main CPV code
85100000
II.1.3) Type of contract
Services
II.1.4) Short description
The named Academic Partners of the University of the Highlands and Islands wish to form a Framework Agreement for the Provision of Occupational Health Services. The Framework Agreement is split into two (2) Lots:
Lot 1 – Staff
Lot 2 – Students
The Academic Partners of the University of the Highlands and Islands with access to Lot 1 are:
-UHI Executive Office
- UHI Inverness
- UHI Moray
- UHI North, West and Hebrides
- UHI Perth
- Highland Theological College
- Sabhal Mòr Ostaig
- Scottish Association for Marine Science
The Academic Partners of the University of the Highlands and Islands with access to Lot 2 are:
- UHI Executive Office
- UHI Inverness
- UHI Moray
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
322 062.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Staff
II.2.2) Additional CPV code(s)
85140000
85100000
II.2.3) Place of performance
NUTS code:
UKM6
II.2.4) Description of the procurement
The named Academic Partners of the University of the Highlands and Islands wish to form a Framework Agreement for the Provision of Occupational Health Services to Staff.
For the purpose of clarification, the below partners have access to this Framework Agreement. It should be noted that partners have the option to purchase requirements outside of this Framework Agreement and are under no obligation to use the Framework.
- UHI Executive Office
- UHI Inverness
- UHI Moray
- UHI North, West and Hebrides
- UHI Perth
- Highland Theological College
- Sabhal Mòr Ostaig
- Scottish Association for Marine Science
The purpose of this procurement exercise, for Lot 1, is to appoint a suitably qualified and competent Contractors for the provision of Occupational Health related services for Staff. Service provision must be quality-focused and tailored to meet the needs of the named Academic Partners, whilst remaining legally compliant and in accordance with medical best practice.
The Contractor will provide staff at the named Academic Partners of the University of the Highlands and Islands with Occupational Health services based on assessed need at any point during the Framework Agreement term. Referrals to the service will be made via the Named Academic Partner’s Authorised Representative or as a self-referral by the staff member. It is expected that staff will be examined within ten (10) working days of referral. Appointment times will be provided within the office hours of 09:00 and 17:00, Monday - Friday. Service provision will be delivered 52 weeks in a year, excluding public holidays.
The Contractor shall be able to provide occupational health services in the following areas:
- Management Referral
- Health Surveillance Services
- Immunisations Services
- Physiotherapy
- Chiropractic
- Osteopathy
- Pre-Employment Assessment and Fitness for Employment
- Assessments relating to reasonable adjustments
- Telephone Advisory Service
Please note that with regard to the above points, the Contractor must be able to cover a minimum of 5 points (in-house) to bid for a position on the Framework.
The Contractor should also be capable of the below:
- Provide professional support/advice/guidance with regard to the Preparation of Occupational Health policies, standards and procedures in liaison with clinical governance
- Workplace visits
- Liaise with personnel of named Academic Partners and be present at meetings and events if requested
- Specialist support services (including blood borne viruses, drug/alcohol referrals and support, and as required, testing as part of ongoing programme)
- Deliver annual health promotion campaigns
- Ongoing promotion of service availability to staff
Please note that the named Academic Partner may, at its own discretion, request the Contractor to provide additional, related services if required during the lifetime of the Framework Agreement.
II.2.5) Award criteria
Quality criterion: Service Methodology
/ Weighting: 15%
Quality criterion: Skills and Expertise of Staff
/ Weighting: 15%
Quality criterion: Implementation
/ Weighting: 5%
Quality criterion: Exit Strategy
/ Weighting: 5%
Quality criterion: Business Continuity
/ Weighting: 5%
Quality criterion: Reduction in Absence Rates
/ Weighting: 10%
Quality criterion: Added Value Services
/ Weighting: 5%
Quality criterion: Customer Service
/ Weighting: 5%
Quality criterion: Fair Work Practices
/ Weighting: 5%
Price
/ Weighting:
30%
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Students
II.2.2) Additional CPV code(s)
85140000
85100000
II.2.3) Place of performance
NUTS code:
UKM6
II.2.4) Description of the procurement
The named Academic Partners of the University of the Highlands and Islands wish to form a Framework Agreement for the Provision of Occupational Health Services to Students. For the purpose of clarification, the below partners have access to this Framework Agreement. It should be noted that partners have the option to purchase requirements outside of this Framework Agreement and are under no obligation to use the Framework.
- UHI Executive Office
- UHI Inverness
- UHI Moray
The purpose of this procurement exercise, for Lot 2, is to appoint a suitably qualified and competent Contractors for the provision of Occupational Health related services for Students. Service provision must be quality-focused and tailored to meet the needs of the named Academic Partners, whilst remaining legally compliant and in accordance with medical best practice.
The following course offerings are included in the scope of this Lot:
- UHI Executive Office – Nursing and Midwifery
- UHI Executive Office – Optometry
- UHI Inverness – Dental
- UHI Moray – Care and Administration
Please note that throughout the lifetime of the Framework Agreement, additional courses may be added.
The Contractor shall be able to provide occupational health services in the following areas:
- Initial course clearance
- Management referral
- Health interview
- Immunisation services
- Health Surveillance
- Skin Surveillance
- Needlestick injuries
- Pre course paper screening
- Blood testing
Please note that a full list of immunisations is provided, and the Contractor does not require to possess the capability to cover all immunisations in order to submit a tender.
II.2.5) Award criteria
Quality criterion: Geographical Coverage
/ Weighting: 20%
Quality criterion: Skills and Expertise of Staff
/ Weighting: 15%
Quality criterion: Resource Levels
/ Weighting: 10%
Quality criterion: Exit Strategy and Business Continuity
/ Weighting: 10%
Quality criterion: Customer Service
/ Weighting: 10%
Quality criterion: Continuous Improvement
/ Weighting: 5%
Price
/ Weighting:
30%
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-031910
Section V: Award of contract
Lot No: 1
Title: Staff
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
26/03/2024
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
NHS Highland
Occupational Health DepartmentOsprey HouseRaigmore Avenue
Inverness
IV2 3DZ
UK
NUTS: UKM6
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 81 510.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Students
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
26/03/2024
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
NHS Highland
Occupational Health DepartmentOsprey HouseRaigmore Avenue
Inverness
IV2 3DZ
UK
NUTS: UKM6
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 240 552.00
GBP
V.2.5) Information about subcontracting
The contract is likely to be subcontracted
Short description of the part of the contract to be subcontracted:
The Contractor (NHS Highland) has proposed the use of NHS Western Isles as a Sub-Contractor, with regard to service provision for Students located in the Western Isles (Lot 2).
Section VI: Complementary information
VI.3) Additional information
The below documentation requires to be submitted as part of the tender submission for Lot 1:
Appendix A - Form of Tender
Appendix B - Freedom of Information
Appendix D - Supply Chain Code of Conduct
Appendix E1 - Lot 1 Pricing Schedule
Appendix F1 - Lot 1 Technical Questionnaire
Appendix G - GDPR Vendor Data Processor Assurance Assessment
Appendix H - Compliance Risk Assessment
Appendix I - Conflict of Interest
The below documentation requires to be submitted as part of the tender submission for Lot 2:
Appendix A - Form of Tender
Appendix B - Freedom of Information
Appendix D - Supply Chain Code of Conduct
Appendix E2 - Lot 2 Pricing Schedule
Appendix F2 - Lot 2 Technical Questionnaire
Appendix G - GDPR Vendor Data Processor Assurance Assessment
Appendix H - Compliance Risk Assessment
Appendix I - Conflict of Interest
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
(SC Ref:762165)
VI.4) Procedures for review
VI.4.1) Review body
Inverness Sheriff and Justice of the Peace Court
Inverness
IV1 1AH
UK
VI.5) Date of dispatch of this notice
28/03/2024