II.2.2) Additional CPV code(s)
30237475
32323500
38651000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
1.0 Purpose of the document
This Market Brochure has been issued along with the Prior Information Notice PIN and has been produced to provide information about the Automated Passenger Counting project and the potential future procurement for a solution.
This Market Brochure aims to:
•Explain the Early Market Engagement (EME) process and provide some high-level timescales.
•Outline the project's background, objectives, and expectations of the project's solution.
2.0 The EME process & indicative timescales
This section details how the EME process will be conducted, including information on each stage in the process and the associated timescales.
Early Market Engagement process
Figure 1. EME Process
Prior Information Notice (PIN)
The PIN has been released to the market as the first stage of this Early Market Engagement, this is to inform the market of TfL's current strategy and business requirements as it pertains to passenger counting systems and how to register their interest should a supplier wish to be informed when the Market Sounding Questionnaire is released.
Market Brochure
The Market Brochure is this document and contains all the relevant and available details about the project and the associated EME activity which TfL will be undertaking. Prior
Information
Notice &
Market
Brochure
Expression of
interest
Release of
Marketing
Sounding
Questionnaire
Supplier 1:1
meetings
Decision on
next steps
4 Expression of Interest (EOI)
To express an interest for this contract, interested bidders must confirm by email to: DeepaHalai@tfl.gov.uk
You must provide:
• your single point of contact first name and surname
•your email address
•your position in the organisation
•your organisation name
Market Sounding Questionnaire (MSQ)
The MSQ seeks to obtain feedback from the market in relation to the project and its requirements. The MSQ should be read in conjunction with this Market Brochure to ensure that parties completing the MSQ understand the project and its associated objectives.
TfL expect to release the MSQ in the Week Commencing 15th April 2024. Interested parties are invited to complete the MSQ and return their responses.
Any feedback received will be reviewed, analysed, and may be considered by the project team in developing any subsequent procurement strategy for any potential procurement activity.
Supplier 1:1 Meetings
After receiving and reviewing the MSQ responses, TfL may invite individual suppliers to engage in further 1:1 supplier meetings to discuss and clarify the supplier's response. EME Feedback and Next Steps
Following the EME process, TfL will provide feedback on our findings to all parties that have indicated interest and in the event that TfL proceeds with any procurement such information will be included in the relevant procurement documents.
Indicative Timescales
Please note that the below timescales are indicative only and are subject to change.
Prior Information Notice (PIN) Published
28th March 2024
Market Sounding Questionnaire Release
15th April 2024 MSQ Response Deadline
2nd May 2024 Supplier 1:1 meetings
13th - 23rd May 2024
5
3.0 Automated Passenger Counting Project
Background
The Mayor's Transport Strategy (MTS) seeks to "deliver real-time data, information and visualisations for the Tube, rail, buses and streets to improve the communication of overcrowding and congestion information to customers". The Bus Action Plan, formulated in line with the MTS, further commits to "renewing and improving our bus customer information systems and infrastructure, to provide the live arrival, disruption, crowding and congestion information our customers need to feel in control of their journeys".
With accurate and live bus crowding data available from Automated Passenger Counting (APC), we will be able to help:
•
Passengers - empowering our customers to make more informed travel decisions when planning a bus journey and letting them know what to expect prior to boarding.
•
Service Controllers - allowing for more informed decision making by knowing passenger loading (bus occupancy) for each vehicle in service.
•
Traffic management - enabling traffic light control systems to favour crowded buses.
•
Service Planners - creating access to more accurate passenger flow information; and
•
Drivers - affording them a clearer indication of how crowded a bus is when their immediate view is blocked.
TfL aims to improve provision of data for bus customers on how busy a bus is. A customer needs to know how busy a given bus of interest is at a given point in time.
•
"Bus of interest" is a specific bus which will be in service on a route and will be approaching or arrived at a stop, i.e. some kind of stop-related context. Whilst the customer is not necessarily concerned with the identity of the bus it must be uniquely identifiable (fleet or registration number).
•
"How busy" is an indication of space available (or not available) on a bus and will involve occupancy and capacity.
Proof of Concept trials
The section below outlines proof of concept trials TfL has completed up to this stage to gather information on APC technologies.
In 2017/18 TfL conducted a market sounding exercise on the passenger counting technologies available in the market:
•
Footfall cameras
•
CCTV analytics
•
Sensors over each set of doors
•
Telematics
6
•
Historical travel data held in TfL's data warehouse
•
Wi-Fi detection
Phase I of the trial was a three-month testing period on a number of buses fitted with one of the technologies outlined above. The report recommended that footfall cameras, sensors and telematics be considered for Phase 2. It noted that the reported low accuracy of CCTV analytics was contrary to market intelligence and suggested that further work be done to improve the performance of the technology involved.
TfL launched a more targeted market engagement in 2019 to examine in more detail the options for CCTV analytics as a passenger counting solution. A subsequent Request for Proposals from software and hardware partners returned a set of submissions for evaluation in September 2020. Unfortunately, the altered landscape that emerged during the coronavirus pandemic prevented that initiative from continuing. In 2022 the Bus Automated Passenger Counting project was relaunched as part of the Bus Customer Action Plan programme.
In 2022/23 trials were initiated to further explore CCTV analytics and stereoscopic sensors to gain insight on performance of the technologies in more recent times. Some of the challenges facing CCTV analytics were as follows:
•
The absence of continuous parallel feeds from cameras covering each door effectively prevented passenger counting using CCTV analytics from being possible without a software update to enable to RTP feeds.
•
The inclusion of bus stop level data would be required to get an accurate view of boarders and alighters at stops.
•
To identify wheelchairs; further development work is potentially needed to distinguish between wheelchair-like items (i.e. wheelchairs, buggies and other items with wheels).
Expectations
This section sets out TfL's expectations and aspirations for an automated passenger counting (APC) solution. At this stage TfL is seeking to understand the capabilities of the solutions available.
TfL are looking for a solution that could generate readings on six parameters below in real-time:
1.
Number of passengers boarding at a stop
2.
Number of passengers alighting at a stop
3.
Number of passengers on the bus (occupancy on departure of the bus from that bus stop) (likely derived from points 1 and 2)
4.
Loading (the total occupancy as a percentage of capacity)
5.
Occupancy of wheelchair area (occupied/available)
6.
Type of occupant in the wheelchair area:
oWheelchair space available (no occupancy/people standing)
o Wheelchair space occupied by wheelchair
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Prior Information Notice (PIN) Published 28th March 2024
Market Sounding Questionnaire Release 15th April 2024
MSQ Response Deadline 2nd May 2024
Supplier 1:1 meetings 13th - 23rd May 2024