Contract notice
Section I: Contracting
authority
I.1) Name and addresses
HAMPSHIRE COUNTY COUNCIL
The Castle
WINCHESTER
SO238ZB
UK
Contact person: Samantha Pullinger
Telephone: +44 1962847826-847826
E-mail: samantha.pullinger@hants.gov.uk
NUTS: UKJ36
Internet address(es)
Main address: www.hants.gov.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/hampshire/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk/hampshire/aspx/Home
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Energy Trading & Bureau Services Partner
Reference number: CO26482
II.1.2) Main CPV code
71314200
II.1.3) Type of contract
Services
II.1.4) Short description
Hampshire County Council is seeking a suitable experienced, skilled and qualified partner to provide two core services in relation to the Council's purchasing and management of energy on its own and its customers' behalf - Trading Services and Bureau and Account Management Services. Full details of the requirements are available in the Service Specification.
The Service Specification also includes a number of optional services relating to historical billing, development of energy frameworks and relating to water.
II.1.5) Estimated total value
Value excluding VAT:
1 543 750.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKJ3
II.2.4) Description of the procurement
The Council's requirement will be procured via an open tender process. Full details of the requirement, including customer and site details, are set out in the Service Specification.
The Council is seeking tenders from organisations who are experienced in both energy trading and in the management of energy accounts, including billing, for larger organisations.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 543 750.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 108
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The proposed contract term is 9 years, but this shall include optional break clauses at the end of years 3, 5 and 7.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The estimated value provided includes £250,000 for the optional services included in the Service Specification. The core trading and bureau/account management services are valued at £1,293,750 in total for the term of the contract.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
07/03/2025
Local time: 14:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
07/03/2025
Local time: 15:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.4) Procedures for review
VI.4.1) Review body
The High Courts of England and Wales
The Strand
London
UK
VI.5) Date of dispatch of this notice
03/02/2025