Contract notice
Section I: Contracting
authority
I.1) Name and addresses
SUFFOLK COUNTY COUNCIL
Ipswich
IP1 2BX
UK
E-mail: Suffolk.sourcing@suffolk.gov.uk
NUTS: UKH14
Internet address(es)
Main address: www.suffolk.gov.uk
Address of the buyer profile: www.suffolksourcing.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/suffolksourcing/aspx/ProjectManage/189
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk/suffolksourcing/aspx/ProjectManage/189
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Extension of existing Dynamic Purchasing System for the Supply of Passenger Transport Services
Reference number: CD1204
II.1.2) Main CPV code
60000000
II.1.3) Type of contract
Services
II.1.4) Short description
Suffolk County Council (The Council) has set up a Dynamic Purchasing System (DPS) for the provision of Passenger Transport Services. The Council is inviting suitably qualified operators to request to participate in the DPS for the provision of its Transport Services covering Private Hire, Hackney Carriage, PSV/PCV and other appropriately licenced vehicles.
If you are successfully appointed to the DPS following your submission you will be invited by the Council to submit tenders for relevant services through a call for competition. This DPS remains open for any supplier to request to participate throughout the duration of the DPS. Interested parties can find further information on our website https://www.suffolkonboard.com/working-with-suffolkonboard/bus-taxi-companies/
The Council proposes to enter into contracts for periods of up to 5 years, dependent on the requirement, with options to extend. Such extensions will be at the discretion of the Council and subject to satisfactory performance. A combination of Lots/routes may be tendered.
We reserve the right to extend, shorten or terminate, in part or whole, any Lot or the entire DPS at any time giving 6 months' notice.
Please log into Suffolk Sourcing www.suffolksourcing.uk and search CD1204, and request to participate by completing and submitting the Selection Questionnaire.
II.1.5) Estimated total value
Value excluding VAT:
600 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Vehicles 16 seats and larger
II.2.2) Additional CPV code(s)
60100000
II.2.3) Place of performance
NUTS code:
UKH14
II.2.4) Description of the procurement
The services subject of tenders generally falls within 3 categories;
- Registered local bus services: Tenders will be issued in response to changes in commercial provision where there is a requirement identified for a replacement service. Near to the end of their term, current contracts will also be assessed as to their performance and where this is satisfactory invitations to tender will be issued for similar provision.
The approximate annual spend is in the region of 3,436,200 GBP;
- Home to school services: Tenders will be issued to provide transport for eligible students to educational centres. Transport is reviewed on an annual basis with new contracts usually commencing at the start of the academic year (September). The review will take into account the location of students attending each centre, current policy and student numbers. Vehicle sizes and routes are therefore subject to change.
The approximate annual spend is in the region of 8,804,600 GBP;
- Specialised transport services: Passenger transport provides access for young people and adults to specialised provision as it is required. Such provision is subject to short notice change meaning that contracts may end before the date stated and new contracts may be issued.
The approximate annual spend is in the region of 72,100 GBP.
Actual routes will be clarified within the mini competition documentation.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
End:
23/02/2029
This contract is subject to renewal: Yes
Description of renewals:
We reserve the right to extend, shorten or terminate, in part or whole, any Lot or the entire DPS at any time giving 6 months' notice.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
This DPS has been extended for a further 48 months to 23 February 2029. The duration given in II.2.7) is the duration of the extension period.
The extension will allow Suffolk County Council and potential bidders time to plan a suitable replacement under the Procurement Act 2023 that also takes into consideration the objectives of the National Procurement Policy Statement.
We reserve the right to extend, shorten or terminate, in part or whole, any Lot or the entire DPS at any time giving 6 months' notice.
Value excluding VAT: 600,000,000 GBP
Lot No: 2
II.2.1) Title
Small and specialist vehicles below 16 seats
II.2.2) Additional CPV code(s)
60100000
II.2.3) Place of performance
NUTS code:
UKH14
II.2.4) Description of the procurement
The services subject of tenders generally falls within 3 categories;
- Registered local bus services: Tenders will be issued in response to changes in commercial provision where there is a requirement identified for a replacement service. Near to the end of their term, current contracts will also be assessed as to their performance and where this is satisfactory invitations to tender will be issued for
similar provision.
The approximate annual spend is in the region of 1,228,700 GBP;
- Home to school services: Tenders will be issued to provide transport for eligible students to educational centres. Transport is reviewed on an annual basis with new contracts usually commencing at the start of the academic year (September). The review will take into account the location of students attending each centre, current policy and student numbers. Vehicle sizes and routes are therefore subject to change.
The approximate annual spend is in the region of 4,731,300 GBP;
- Specialised transport services: Passenger transport provides access for young people and adults to specialised provision as it is required. Such provision is subject to short notice change meaning that contracts may end before the date stated and new contracts may be issued.
The approximate annual spend is in the region of 39,158,400 GBP.
Actual routes will be clarified within the mini competition documentation.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
End:
23/02/2029
This contract is subject to renewal: Yes
Description of renewals:
We reserve the right to extend, shorten or terminate, in part or whole, any Lot or the entire DPS at any time giving 6 months' notice.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
This DPS has been extended for a further 48 months to 23 February 2029. The duration given in II.2.7) is the duration of the extension period.
The extension will allow Suffolk County Council and potential bidders time to plan a suitable replacement under the Procurement Act 2023 that also takes into consideration the objectives of the National Procurement Policy Statement.
We reserve the right to extend, shorten or terminate, in part or whole, any Lot or the entire DPS at any time giving 6 months' notice.
Value excluding VAT: 600,000,000 GBP
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the setting up of a dynamic purchasing system
IV.1.6) Information about electronic auction
An electronic auction will be used
Additional information about electronic auction:
The Council may conduct some mini-competitions by way of E-Auction. In such cases, mini-competition documentation will state that this is the case.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 031-067685
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
23/02/2029
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.3) Additional information
This DPS has been extended for a further 48 months to 23 February 2029. The duration given in II.2.7) is the duration of the extension period.
This opportunity was previously advertised on the Official Journal of the European Union.
The extension will allow Suffolk County Council and potential bidders time to plan a suitable replacement under the Procurement Act 2023 that also takes into consideration the objectives of the National Procurement Policy Statement.
We reserve the right to extend, shorten or terminate, in part or whole, any Lot or the entire DPS at any time giving 6 months' notice.
Value excluding VAT: 600,000,000.00 GBP
VI.4) Procedures for review
VI.4.1) Review body
Suffolk County Council
Ipswich
IP1 2BX
UK
Internet address(es)
URL: www.suffolksourcing.uk
VI.5) Date of dispatch of this notice
03/02/2025