Contract notice
Section I: Contracting
authority
I.1) Name and addresses
The Open University
Procurement Services, Walton Hall,
Milton Keynes
MK7 6BP
UK
Telephone: +44 1908274066
E-mail: finance-tenders@open.ac.uk
NUTS: UKJ12
Internet address(es)
Main address: https://in-tendhost.co.uk/openuniversity
Address of the buyer profile: https://in-tendhost.co.uk/openuniversity/aspx/BuyerProfiles
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/openuniversity
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Cleaning Services/Restricted/PRO/2025
Reference number: OUPA11376
II.1.2) Main CPV code
90911200
II.1.3) Type of contract
Services
II.1.4) Short description
The Open University (O.U) is seeking a contractor for cleaning services at its sites at Walton Hall (Milton Keynes) and 7 affiliated offices across England, Scotland, Ireland (northern) and Wales. Cleaning services are to be provided for office areas, meeting rooms, lecture theatres, circulation areas, washrooms, kitchens, catering areas and window cleaning. Window cleaning includes internal and external glass and cleaning external signage across all 7 sites. The contract will commence on the 1st September 2025 for initially a 3 year term with an option of two further 12 month extensions.The documents are available for free and unrestricted access at https://in-tendhost.co.uk/openuniversity
II.1.5) Estimated total value
Value excluding VAT:
5 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKJ12
Main site or place of performance:
II.2.4) Description of the procurement
The Open University (O.U) is seeking a contractor for cleaning services at its sites at Walton Hall (Milton Keynes) and 7 affiliated offices across England, Scotland, Ireland (northern) and Wales. Cleaning services are to be provided for office areas, meeting rooms, lecture theatres, circulation areas, washrooms, kitchens, catering areas and window cleaning. Window cleaning includes internal and external glass and cleaning external signage across all 7 sites. The restricted procurement procedure under the terms of the Public Contract Regulations 2015 requires potential bidders to complete a Standard Supplier Selection Questionnaire in the first instance. The five (5) highest scoring bidders will be invited to the invitation to tender stage.The contract will commence on the 1st September 2025 for initially a 3 year term with an option of two further 12 month extensions.TUPE shall apply to this contractThe documents are available for free and unrestricted access at https://in-tendhost.co.uk/openuniversity
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
5 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/09/2025
End:
31/08/2028
This contract is subject to renewal: Yes
Description of renewals:
The contract may be extended by 24 months in 12 month increments
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
05/03/2025
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
26/03/2025
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
The Open University
Walton Hall
Milton Keyes
MK7 6AA
UK
VI.4.2) Body responsible for mediation procedures
The Open University
Walton Hall
Milton Keynes
MK7 6AA
AF
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
VI.4.4) Service from which information about the review procedure may be obtained
The Open University
Walton Hall
Milton Keynes
MK7 6AA
UK
VI.5) Date of dispatch of this notice
03/02/2025