Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Medway Council
Medway Council, Gun Wharf, Dock Road
Chatham
ME4 4TR
UK
Contact person: Mr Nigel Ford
Telephone: +44 1634332088
E-mail: nigel.ford@medway.gov.uk
NUTS: UKJ41
Internet address(es)
Main address: http://www.medway.gov.uk/
Address of the buyer profile: http://www.medway.gov.uk/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Brook Theatre - Refurbishment and alteration works
Reference number: DN731419
II.1.2) Main CPV code
45000000
II.1.3) Type of contract
Works
II.1.4) Short description
The Brook Theatre is a well-used community resource as well as an important local venue for professional touring productions, but as a result the building is looking tired and quite dated in its internal presentation, so a key element of this project is to improve the general presentation of the interior.
There are many limitations presented by the building which restrict the way that the building can be used but also impact on the overall visitor experience. This is primarily in connection with the front of house spaces including limited gathering spaces in the café and bar, toilets, and accessibility.
Key aims for the project include:
• Increase the available front of house space
• Front of house spaces to be more open and fluid
• Create a café with street frontage which would be a destination in itself as well as a co-working space
• Provide opportunities / space to be able to support emerging / developmental companies
• Deal with some of the acoustic limitations of the building which are mainly generated by the audience, especially front of house
• Introduce a digital overlay – infrastructure to use digital backdrops, projection etc in productions
• Consider the impact of the chandeliers in the Main Theatre and if they could be removed since they restrict performances including projection and lighting
• Consider how to introduce more flexible stage lighting infrastructure (such as a grid) within the context of the historic interior
• Provide storage for the auditorium (which could be in the basement if a lift can be extended there)
• Consider improving the access to the stage for performers who are wheelchair users
• Providing air conditioning to the main theatre auditorium
• Reconfiguring the fire exit from the 2nd floor dressing rooms
• Reviewing the fire compartmentation between back stage and auditorium
• Reviewing the use of the storage areas in the basement and the impact on the fire strategy
• Complete refurbishment of all dance and drama studios on the ground and basement floors
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
10 801 760.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKJ41
II.2.4) Description of the procurement
The Brook Theatre is a well-used community resource as well as an important local venue for professional touring productions, but as a result the building is looking tired and quite dated in its internal presentation, so a key element of this project is to improve the general presentation of the interior.
There are many limitations presented by the building which restrict the way that the building can be used but also impact on the overall visitor experience. This is primarily in connection with the front of house spaces including limited gathering spaces in the café and bar, toilets, and accessibility.
Key aims for the project include:
• Increase the available front of house space
• Front of house spaces to be more open and fluid
• Create a café with street frontage which would be a destination in itself as well as a co-working space
• Provide opportunities / space to be able to support emerging / developmental companies
• Deal with some of the acoustic limitations of the building which are mainly generated by the audience, especially front of house
• Introduce a digital overlay – infrastructure to use digital backdrops, projection etc in productions
• Consider the impact of the chandeliers in the Main Theatre and if they could be removed since they restrict performances including projection and lighting
• Consider how to introduce more flexible stage lighting infrastructure (such as a grid) within the context of the historic interior
• Provide storage for the auditorium (which could be in the basement if a lift can be extended there)
• Consider improving the access to the stage for performers who are wheelchair users
• Providing air conditioning to the main theatre auditorium
• Reconfiguring the fire exit from the 2nd floor dressing rooms
• Reviewing the fire compartmentation between back stage and auditorium
• Reviewing the use of the storage areas in the basement and the impact on the fire strategy
• Complete refurbishment of all dance and drama studios on the ground and basement floors
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 70
Quality criterion: Cost
/ Weighting: 25
Quality criterion: Social Value Measures
/ Weighting: 5
Cost criterion: Cost
/ Weighting: 25
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2024/S 000-020642
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
03/02/2025
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Thomas Sinden Ltd
Romford
UK
NUTS: UKJ41
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 10 801 760.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Medway Council
Chatham
UK
VI.5) Date of dispatch of this notice
04/02/2025