Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Holy Cross Catholic Multi Academy Company
c/o St Augustine Catholic Primary School, Heathcote Street, Radford
Coventry
CV6 3BL
UK
Telephone: +44 2081332224
E-mail: operations@invictuspartnership.com
NUTS: UKG33
Internet address(es)
Main address: https://www.hccmac.co.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://invictus-inport.com/tenders/UK-UK-Coventry:-Reprographic-services./8BK288EBRP
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Holy Cross Catholic Multi Academy Company - MFD Services Tender
II.1.2) Main CPV code
79520000
II.1.3) Type of contract
Services
II.1.4) Short description
The MAC are seeking a Supplier that is committed to providing a comprehensive system of Multi-Functional and Reprographic Devices, that leverages cloud technology, to comply with the MAC’s Digital Strategy. The chosen Supplier will also be responsible for providing robust aftersales support to the MAC.
II.1.5) Estimated total value
Value excluding VAT:
757 295.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
79800000
30000000
79810000
50000000
II.2.3) Place of performance
NUTS code:
UKG33
Main site or place of performance:
Coventry
II.2.4) Description of the procurement
Holy Cross Catholic MAC was formed in September 2019, when 5 catholic primary and 2 catholic secondary Schools in Coventry joined together. The Holy Cross Catholic MAC has over 4,000 pupils and employs over 450 staff across their seven Schools – all of which are very popular and highly successful.
The MAC are seeking a Supplier that is committed to providing a comprehensive system of Multi-Functional and Reprographic Devices, that leverages cloud technology, to comply with the MAC’s Digital Strategy. The chosen Supplier will also be responsible for providing robust aftersales support to the MAC.
The contract will be for three years in duration, with the option to extend for a further one period of up to two years and with a commencement date of 01 January 2026.
TUPE regulations do not apply to this contract.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
757 295.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/01/2026
End:
31/12/2030
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
21/03/2025
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://invictus-inport.com/tenders/UK-UK-Coventry:-Reprographic-services./8BK288EBRP
To respond to this opportunity, please click here:
https://invictus-inport.com/respond/8BK288EBRP
GO Reference: GO-202525-PRO-29315068
VI.4) Procedures for review
VI.4.1) Review body
Holy Cross Catholic Multi Academy Company
c/o St Augustine Catholic Primary School, Heathcote Street, Radford
Coventry
CV6 3BL
UK
VI.5) Date of dispatch of this notice
05/02/2025