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Summary

OCID:: ocds-h6vhtk-04dbe6
Published by:: Staffordshire County Council
Authority ID:: AA20198
Publication date:: 12 March 2025
Deadline date:: 07 March 2025
Notice type:: Contract Notice
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

South Staffordshire District Council (SSDC) are seeking to appoint a single Supplier for Electoral Services' PRINTING AND MAILING services for canvassing and elections which SSDC is required to carry out by Statute. All materials must be printed by the Supplier in accordance with the relevant current and up to date legislation, prevailing Electoral Commission and / or Ministry of Housing, Communities and Local SSDC require a rapid and cost-effective provision of services by The Supplier to meet strict statutory electoral services deadlines, including electoral registration and elections.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

Staffordshire County Council

1 Staffordshire Place

STAFFORD

ST162LP

Contact person: Nathaniel Taylor

Telephone: +44 1785854658

E-mail: nathaniel.taylor@staffordshire.gov.uk

NUTS: UKG24

Internet address(es)

Main address: https://www.staffordshire.gov.uk/Homepage.aspx

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://supplierlive.proactisp2p.com/Account/Login

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be sent electronically to:

https://supplierlive.proactisp2p.com/Account/Login

I.4) Type of the contracting authority

Regional or local agency/office

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

DELIVERY OF PRINT SERVICES FOR ELECTIONS AND ELECTORAL REGISTRATION FOR SOUTH STAFFORDSHIRE DISTRICT COUNCIL (SSDC)

Reference number: IA3300

II.1.2) Main CPV code

79800000

II.1.3) Type of contract

Services

II.1.4) Short description

II.1.5) Estimated total value

Value excluding VAT: 250 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

22000000

79800000

II.2.3) Place of performance

NUTS code:

UKG24

Main site or place of performance:

SSDC is based at South Staffordshire Council, Council Offices, Wolverhampton Road, Codsall WV8 1PX.

II.2.4) Description of the procurement

The contract is to cover print products during the contract period in relation to: -

a) electoral registration; including the annual electoral registration canvass and specified elements of business-as-usual year-round, rolling registration; and

b) all scheduled and unscheduled elections (either by-elections or changes arising from the English Devolution White Paper),

• 2026 Fallow Year

• 6th May 2027 District and Parish Elections

• 4th May 2028 Police, Fire and Crime Commissioner Election

• 2029 United Kingdom Parliamentary General Election.

• 3rd May 2029 County Council Elections

• 2030 Fallow Year

For further information, please access the specificatino in the tender pack.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality Questions / Weighting: 60%

Price / Weighting: 40%

II.2.6) Estimated value

Value excluding VAT: 250 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/06/2025

End: 31/05/2030

This contract is subject to renewal: Yes

Description of renewals:

This provision will be a perpetual need of South Staffordshire District Council, therefore, this will be procured in the same or similar method.

NB - this provision may change depending on the outcome of local government devolution.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

The initial term of the agreement is for two years, 01/06/2024 to 31/05/2027, with three optional extension periods to 31/05/2028, 31/05/2029 & 31/05/2030 respectively.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Minimum level(s) of standards required:

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 07/03/2025

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders