Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Thames Valley Police
Thames Valley Police HQ, Oxford Spires Business Park, The Boulevard, Kidlington
Oxford
OX5 1NZ
UK
Telephone: +44 01865855400
E-mail: paula.kibble-white@thamesvalley.police.uk
NUTS: UKJ
Internet address(es)
Main address: www.thamesvalley.police.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://in-tendhost.co.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Public order and safety
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Dashboard Camera Solution for Police Vehicles
Reference number: TVP00801
II.1.2) Main CPV code
32500000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Thames Valley Police (TVP) are looking for a supplier who can provide an end-to-end networked high-definition Dashboard Camera and supporting software platform with a working Application Programming Interface that will allow evidence from the Dashboard cameras to be uploaded into the existing DEMS. As part of this project, TVP are looking to source a solution that will support our serving police officers when in the line of duty to protect them and the public. Video evidence in our vehicles is becoming increasingly important as incidents on the road can quickly escalate. This connected approach can bring an additional boost to the efficiency and effectiveness of our police operations. The requirement is for a mounted video camera to be installed into vehicles to record high-definition colour images / videos using Infra-Red LED’s where necessary but do support a high dynamic range (HDR). These images / videos will be used to support insurance claims and evidence in Court proceedings.
II.1.5) Estimated total value
Value excluding VAT:
13 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKJ
Main site or place of performance:
II.2.4) Description of the procurement
Thames Valley Police (TVP) are looking for a supplier who can provide an end-to-end networked high-definition Dashboard Camera and supporting software platform with a working Application Programming Interface that will allow evidence from the Dashboard cameras to be uploaded into the existing DEMS. As part of this project, TVP are looking to source a solution that will support our serving police officers when in the line of duty to protect them and the public. Video evidence in our vehicles is becoming increasingly important as incidents on the road can quickly escalate. This connected approach can bring an additional boost to the efficiency and effectiveness of our police operations. The requirement is for a mounted video camera to be installed into vehicles to record high-definition colour images / videos using Infra-Red LED’s where necessary but do support a high dynamic range (HDR). These images / videos will be used to support insurance claims and evidence in Court proceedings. The solution must ensure a connection over a continuous web link utilising a 4G or equivalent network where available. (in instances / areas where 5G is available the force will be looking to move over to take advantage of the speed).The force will require a working Application Programming Interface (API) that will allow the secure transfer of evidential data from the camera to the forces digital evidence management system (DEMS). The current provider of our DEMS is NICE Systems UK Limited.
II.2.5) Award criteria
Criteria below:
Price
II.2.6) Estimated value
Value excluding VAT:
13 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
2 x 12 month extension
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
11/03/2025
Local time: 17:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
26/11/2025
IV.2.7) Conditions for opening of tenders
Date:
12/03/2025
Local time: 09:00
Place:
Thames Valley Police Authority
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.3) Additional information
This procurement relates to supplies of cameras but also requires the technology to transfer data from the camera to the suppliers portal and in to TVP's digital evidence management system (DEMS). Therefore the following CPV codes are related to this tender ;48000000-8 Software package and information systems 48100000-9 Industry specific software package 75241100-8 Police services
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales
London
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Before the Supplier commences court proceedings or arbitration, it shall serve written notice on the Authority of its intentions and the Authority shall have fifteen (15) Working Days following receipt of such notice to serve a reply (a Counter Notice) on the Supplier requiring the Dispute to be referred to and resolved by arbitration in accordance with paragraph 6.4 or be subject to the jurisdiction of the courts in accordance with Governing law and Jurisdiction clauses of this Agreement. The Supplier shall not commence any court proceedings or arbitration until the expiry of such fifteen (15) Working Day period.
VI.5) Date of dispatch of this notice
05/02/2025