Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Belfast City Council
9-21 Adelaide Street
Belfast
BT2 8DJ
UK
E-mail: cps@BelfastCity.gov.uk
NUTS: UKN06
Internet address(es)
Main address: www.belfastcity.gov.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://e-sourcingni.bravosolution.co.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://e-sourcingni.bravosolution.co.uk/
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Hire Services for Vehicles and Plant
Reference number: T2555
II.1.2) Main CPV code
60182000
II.1.3) Type of contract
Services
II.1.4) Short description
Hire of vehicles and mobile plant to support operations when additional vehicles or mobile plant are required or when a vehicle or an item of mobile plant is off the road being serviced or repaired.
II.1.5) Estimated total value
Value excluding VAT:
1 500 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: Lot 1 - Hire of Commercial Vehicles
II.2.2) Additional CPV code(s)
34134200
34136000
34144431
34144510
II.2.3) Place of performance
NUTS code:
UKN06
II.2.4) Description of the procurement
Hire of commercial vehicles to support operations when additional vehicles are required or when a vehicle is off the road being serviced or repaired.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
Two years with the option to renew annually for a further three years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The main CPV Code used is for the hire of industrial vehicles with driver. In the main the Council will not require a driver with these hire vehicles. However, should the need arise we may wish to request a driver to be supplied with the vehicles included in this tender.
Lot No: Lot 2 - Hire of Glass Collection Vehicles
II.2.2) Additional CPV code(s)
34144511
II.2.3) Place of performance
NUTS code:
UKN06
II.2.4) Description of the procurement
Hire of 12T and 7.5T glass collection vehicles to support operations when additional vehicles are required or when a vehicle is being serviced or repaired.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
Two years with the option to renew annually for a further three years
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The main CPV Code used is for the hire of industrial vehicles with driver. In the main the Council will not require a driver with these hire vehicles. However, should the need arise we may wish to request a driver to be supplied with the vehicles included in this tender.
Lot No: Lot 3 - Hire of Mobile Plant
II.2.2) Additional CPV code(s)
16700000
34142300
34223200
43262100
II.2.3) Place of performance
NUTS code:
UKN06
II.2.4) Description of the procurement
Hire of various mobile plant, including browser,, tractor, mower, dumper truck, excavator and accessories to support operations when additional mobile plant are required or when mobile plant is being serviced or repaired.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
Two years with the option to renew annually for a further three years
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The main CPV Code used is for the hire of industrial vehicles with driver. In the main the Council will not require a driver with these hire vehicles. However, should the need arise we may wish to request a driver to be supplied with the vehicles included in this tender.
Lot No: Lot 4 - HIre of Telehandler
II.2.2) Additional CPV code(s)
43200000
43260000
II.2.3) Place of performance
NUTS code:
UKN06
II.2.4) Description of the procurement
Hire of telehandler to support operations when additional telehandlers are required or when a telehandler is off the road being serviced or repaired.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
Two years with the option to renew annually for a further three years
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The main CPV Code used is for the hire of industrial vehicles with driver. In the main the Council will not require a driver with these hire vehicles. However, should the need arise we may wish to request a driver to be supplied with the vehicles included in this tender.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
12/03/2025
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
12/03/2025
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
The Council reserves the right to add the following additional requirements to the Service under this Contract during the Contract Period: -
Additional delivery premises not shown in the tender documents. This may be in response to new Premises being identified and/or changes in how the Council’s in house operations are resourced and delivered.
Additional vehicles and plant of a similar nature to those requested in the tender documents. This may be in response to other services being identified over the duration of the contract which can provide temporary support for the Council’s in house operations to cover any shortfall in available resources. The contractor will be expected to price based on similar Premises/ tasks priced in the Pricing Schedule.
Hire commercial vehicles over 7.5T such as refuse collection vehicles, beaver tail truck, suction road sweeper, precinct sweeper and tipper truck etc which may be required throughout the duration of the contract.
Introduce required changes associated with the service to accommodate changes to the Council’s operational model and working practices e.g. functional re-structuring, new customer hub, etc;
Major incident/ environmental incident that requires resource support i.e. waste clean up/spill, additional waste vehicles or additional qualified resources.
Large scale projects or changes may be subject to price negotiation based on economies of scale. The Council reserves the right to explore/ use other procurement options in all circumstances where VFM is not demonstrated. Any contract variation may be subject to further Council internal approvals and be in accordance with the provisions of the Public Contracts Regulations.
Circumstances which may arise where vehicles may be required with driver
VI.4) Procedures for review
VI.4.1) Review body
Royal Courts of Justice
Belfast
UK
VI.5) Date of dispatch of this notice
06/02/2025