Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Southwark Council
160 Tooley St,
London
SE1 2QH
UK
Contact person: Mia Delaney
E-mail: GetHelpBuyingForSchools@education.gov.uk
NUTS: UKI6
Internet address(es)
Main address: https://www.southwark.gov.uk/
Address of the buyer profile: https://www.southwark.gov.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://education.app.jaggaer.com/web/login.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://education.app.jaggaer.com/web/login.html
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Southwark Council – Framework for nursery, primary and secondary school food service Case Reference 002747
Reference number: Project_9559
II.1.2) Main CPV code
55524000
II.1.3) Type of contract
Services
II.1.4) Short description
Southwark Council intends to undertake a procurement exercise to implement a catering services framework for nursery, primary and secondary schools within the London Borough of Southwark.
The aims of the framework include:
•Continued improvement of nutritional quality and consistency of school meals
across Southwark
•Tackling disadvantage and reducing inequalities
•Enhancing social value through job creation for local people, payment of London Living Wage (LLW) and supporting the local economy
•Realising the opportunities for meeting the Council’s social value, food security,
environmental sustainability and climate emergency agenda.
Within Southwark, there are currently 4 nursery schools, 74 primary schools (including
3 special schools) and 25 secondary schools (including 5 special schools). The value of the school meals market in Southwark is estimated at around £8.3m (primary) and £5.3m (secondary) annually. Currently, most primary school outsourced contracts are for a single school, rather than a group, each with different contract terms. Many secondary school contracts are either in house or as part of an academy grouped contract. Most contracts are currently two to three years in duration.
Please note that the DfE's Get help buying for schools service is assisting Southwark Council with the publishing of the associated contract notices and procurement documentation. As a result in the e-souring system Jaggaer https://education.app.jaggaer.com/web/login.html this project will show via DfE's published opportunities Project_9559.
II.1.5) Estimated total value
Value excluding VAT:
8 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1 – Maintained nursery schools - food service provision
II.2.2) Additional CPV code(s)
55524000
II.2.3) Place of performance
NUTS code:
UKI6
Main site or place of performance:
London Borough of Southwark
II.2.4) Description of the procurement
Catering services for Maintained nursery schools
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Subject to Southwark Council still requiring this framework to continue.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Option to extend for up to 12 months following the intial 36 month term
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Lot 2 – Primary and special schools - food service provision (including nursery classes in primary schools)
II.2.2) Additional CPV code(s)
55524000
II.2.3) Place of performance
NUTS code:
UKI6
Main site or place of performance:
London Borough of Southwark
II.2.4) Description of the procurement
Catering servics for Primary and special schools (including nursery classes in primary schools)
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Subject to Southwark Council still requiring this framework to continue.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Option to extend for up to 12 months following the initial 36 month term
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Lot 3 – Secondary schools - food service provision
II.2.2) Additional CPV code(s)
55524000
II.2.3) Place of performance
NUTS code:
UKI6
Main site or place of performance:
London Borough of Southwark
II.2.4) Description of the procurement
Catering services for Secondary schools including all through schools
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Subject to Southwark Council still requiring this framework to continue.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Option to extend for up to 12 months following the intial 36 month term
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As detailed in the ITT Documents
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As detailed in the ITT Documents
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2025/S 000-001139
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
10/03/2025
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
10/03/2025
Local time: 12:00
Place:
By representatives of the Get help buying for schools team
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
After the initial 36 month term
VI.3) Additional information
Suppliers will need to ensure that they have up to date logins via https://education.app.jaggaer.com/web/login.html. The Jaggaer project reference is project_9559 . Once you have registered interest you will be able to access the information and ITT documentation in relation to this opportunity.
VI.4) Procedures for review
VI.4.1) Review body
Southwark Council
160 Tooley Street
London
SE1 2QH
UK
Internet address(es)
URL: https://www.southwark.gov.uk/
VI.5) Date of dispatch of this notice
06/02/2025