Contract notice
Section I: Contracting
authority
I.1) Name and addresses
West Northamptonshire Council
One Angel Square, Angel Street
Northampton
NN1 1ED
UK
Contact person: Sarah Deyes
E-mail: procurement@westnorthants.gov.uk
NUTS: UKF24
Internet address(es)
Main address: www.westnorthants.gov.uk
Address of the buyer profile: https://in-tendhost.co.uk/wnc/aspx/Home
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/wnc/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk/wnc
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://in-tendhost.co.uk/wnc/aspx/Home
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Framework Agreement for the Supply, Installation and Maintenance of Hoarding and Graphics Services
Reference number: WNC00000458
II.1.2) Main CPV code
45100000
II.1.3) Type of contract
Works
II.1.4) Short description
The Council has a need for hoarding supply, installation and maintenance, alongside graphics design, printing and installation to support its portfolio of vacant development sites. All works under this framework will fall within the West Northamptonshire Local Authority Area. WNC is seeking to establish a framework agreement across two (2) lots. Each lot will have 2 suppliers awarded to it under the framework. These will be the two highest scoring bidders for each lot from this tender. The tender is split into two lots: • Lot 1 – The Supply, Installation and Maintenance of Hoarding • Lot 2 – Graphics Design, Print and Installation ServicesThe framework is for the use of West Northamptonshire Council only. There will be no guarantee of work or volume of work to be given under this contract for either of the lots. Suppliers can tender for one or more lots.The Authority intends to conduct a competition following the restricted procedure.
II.1.5) Estimated total value
Value excluding VAT:
600 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1 - The Supply, Installation and Maintenance of Hoarding
II.2.2) Additional CPV code(s)
34928470
79933000
79800000
44423400
71000000
45100000
II.2.3) Place of performance
NUTS code:
UKF24
Main site or place of performance:
II.2.4) Description of the procurement
The Council has a need for hoarding supply, installation and maintenance, alongside graphics design, printing and installation to support its portfolio of vacant development sites. All works under this framework will fall within the West Northamptonshire Local Authority Area. WNC is seeking to establish a framework agreement across two (2) lots. Each lot will have 2 suppliers awarded to it under the framework. These will be the two highest scoring bidders for each lot from this tender. The tender is split into two lots: • Lot 1 – The Supply, Installation and Maintenance of Hoarding • Lot 2 – Graphics Design, Print and Installation ServicesWhen ordering Services under the Framework Agreement from either lot, the Authority shall: a. identify the relevant Lot which its Works/Services requirements fall into; b. send an Order to the Framework Provider ranked highest following the evaluation of its Tender; c. if the Framework Provider who was ranked highest is not able to provide the Works/Services, send an Order to the Framework Provider ranked next highest); The framework is for the use of West Northamptonshire Council only. There will be no guarantee of work or volume of work to be given under this contract for either of the lots. Suppliers can tender for one or more lots.The Authority intends to conduct a competition following the restricted procedure.Suppliers are invited to complete the SQ and to submit it. The Authority proposes to invite up to 5 Suppliers for each lot with the highest scoring compliant SQ submission to the tender stage. Full details relating to the works are provided in the tender documents. Total contract value:Lot 1 = £400,000Lot 2 = £200,000Variant bids not offered. The Authority proposes to establish a framework agreement across two (2) lots for a period of 24 months with an option to extend for a further 12 months, making 36 months in total.The Authority proposes to call off against Lot 1 and Lot 2 for each individual requirement for works/services. The duration of the call off will be the duration until the works/services are complete. The anticipated start date is 23rd June 2025If your organisation wishes to participate in this process, you need to register with In-Tend Portal. You will be unable to take part if you do not register.Please use the link below and follow the instructions on the website: https://in-tendhost.co.uk/wnc/aspx/Home Supplier Questionnaires must be returned via the Portal. The return date is midday on Friday 28th February 2024. Submissions received after this time and date will not be accepted.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
400 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Framework duration for is 24 months with an option to extend for a further 12 months making 36 months in total.
II.2.9) Information about the limits on the number of candidates to be invited
Objective criteria for choosing the limited number of candidates:
Highest scoring bidders based on evaluation of scored SQ questions
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: 2
II.2.1) Title
Lot 2 - Graphics Design, Print and Installation Services
II.2.2) Additional CPV code(s)
34928470
79933000
79800000
44423400
71000000
45100000
II.2.3) Place of performance
NUTS code:
UKF24
Main site or place of performance:
II.2.4) Description of the procurement
The Council has a need for hoarding supply, installation and maintenance, alongside graphics design, printing and installation to support its portfolio of vacant development sites. All works under this framework will fall within the West Northamptonshire Local Authority Area. WNC is seeking to establish a framework agreement across two (2) lots. Each lot will have 2 suppliers awarded to it under the framework. These will be the two highest scoring bidders for each lot from this tender. The tender is split into two lots: • Lot 1 – The Supply, Installation and Maintenance of Hoarding • Lot 2 – Graphics Design, Print and Installation ServicesWhen ordering Services under the Framework Agreement from either lot, the Authority shall: a. identify the relevant Lot which its Works/Services requirements fall into; b. send an Order to the Framework Provider ranked highest following the evaluation of its Tender; c. if the Framework Provider who was ranked highest is not able to provide the Works/Services, send an Order to the Framework Provider ranked next highest); The framework is for the use of West Northamptonshire Council only. There will be no guarantee of work or volume of work to be given under this contract for either of the lots. Suppliers can tender for one or more lots.The Authority intends to conduct a competition following the restricted procedure.Suppliers are invited to complete the SQ and to submit it. The Authority proposes to invite up to 5 Suppliers for each lot with the highest scoring compliant SQ submission to the tender stage. Full details relating to the works are provided in the tender documents. Total contract value:Lot 1 = £400,000Lot 2 = £200,000Variant bids not offered. The Authority proposes to establish a framework agreement across two (2) lots for a period of 24 months with an option to extend for a further 12 months, making 36 months in total.The Authority proposes to call off against Lot 1 and Lot 2 for each individual requirement for works/services. The duration of the call off will be the duration until the works/services are complete. The anticipated start date is 23rd June 2025If your organisation wishes to participate in this process, you need to register with In-Tend Portal. You will be unable to take part if you do not register.Please use the link below and follow the instructions on the website: https://in-tendhost.co.uk/wnc/aspx/Home Supplier Questionnaires must be returned via the Portal. The return date is midday on Friday 28th February 2024. Submissions received after this time and date will not be accepted.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
200 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The Authority proposes to establish a framework agreement for a period of 24 months with an option to extend for a further 12 months, making 36 months in total.
II.2.9) Information about the limits on the number of candidates to be invited
Objective criteria for choosing the limited number of candidates:
Highest scoring bidders based on scored SQ questions
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Applicants will be assessed in accordance with the Public Contract Regulations 2015 and as set out in the ITT documents
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 2
Justification for any framework agreement duration exceeding 4 years: not applicable
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
28/02/2025
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.4) Procedures for review
VI.4.1) Review body
Royal Courts of Justice
Strand, Holborn
London
WC2A 2LL
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Authority will observe a minimum ten (10) calendar day standstill period in accordance with the Public Contracts Regulations 2015 following notification of intention to award. The Public Contracts Regulations 2015 set out the potential remedies available to a bidder in the event of a challenge. Proceedings must be brought in accordance with those Regulations including the time period for challenge - usually thirty (30) days from actual or constructive knowledge but which can be extended by the Court in certain circumstances.
VI.5) Date of dispatch of this notice
06/02/2025