Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Cumberland Council
Cumbria House, 107 - 117 Botchergate
Carlisle
CA1 1RD
UK
Contact person: Mr Sunday Oguntonade
Telephone: +44 7795546733
E-mail: sunday.oguntonade@cumbria.gov.uk
NUTS: UKD1
Internet address(es)
Main address: https://www.cumberland.gov.uk/
Address of the buyer profile: https://www.cumberland.gov.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.the-chest.org.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
http://www.the-chest.org.uk/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Dynamic Purchasing System for Transport Services
Reference number: DN761218
II.1.2) Main CPV code
60100000
II.1.3) Type of contract
Services
II.1.4) Short description
Cumberland Council is looking to establish a Dynamic Purchasing System (“DPS”) for the provision of Passenger Transport Services which includes, but not limited to, Home to School, Special Educational Needs and Disabilities (SEND), Pupil Referral Units, and Health, Care and Communities Transport.
The council intends to set up the DPS for a period of 4 years from 9th April 2025 to 23rd February 2029 and admittance of new providers will be all year round. There are no further extension.
It will be a two-stage process: during the first stage interested Tenderers must meet the council’s selection criteria in order to be admitted onto the system. Contracts are awarded during the second stage of the process. In stage two the council will invite Tenderers successfully admitted on the DPS to bid for contracts (routes).
Contracts will be of varying lengths up to a maximum of 4 years except in exceptional circumstances when a longer period may be offered.
The total value for the duration of the DPS, from start date to end date, will not exceed £75M, excluding VAT. Details of expenditure and extension periods are indicative only.
Admittance onto the DPS is NOT a guarantee of work and opportunities will be published following the call off procedure. A decision may be made at the Council’s sole discretion to carry out transport provision in house.
For further details, and to access the tender documents, including the service specification, please use the council's online procurement portal The Chest - https://www.the-chest.org.uk
Registration on The Chest is free of charge.
All bids must be received electronically via The Chest by the closing date stated in the Invitation to Tender (ITT).
Any clarifications you have about the tender must be sent via messaging on the chest by the closing date stated in the ITT.
II.1.5) Estimated total value
Value excluding VAT:
75 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1a
II.2.1) Title
Up to 8 passenger seats
II.2.2) Additional CPV code(s)
60100000
II.2.3) Place of performance
NUTS code:
UKD1
II.2.4) Description of the procurement
For the provision of Transport Services up to 8 passenger seats
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
End:
23/02/2029
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 1b
II.2.1) Title
Up to 8 passenger seats with a passenger assistant
II.2.2) Additional CPV code(s)
60100000
II.2.3) Place of performance
NUTS code:
UKD1
II.2.4) Description of the procurement
Provision of Transport Services for up to 8 passenger seats with a passenger assistant
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
End:
23/02/2029
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2a
II.2.1) Title
Between 9 and 16 passenger seats
II.2.2) Additional CPV code(s)
60100000
II.2.3) Place of performance
NUTS code:
UKD1
II.2.4) Description of the procurement
Provision of Transport Services for between 9 and 16 passenger seats
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
End:
23/02/2029
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2b
II.2.1) Title
Between 9 and 16 passenger seats with a passenger assistant
II.2.2) Additional CPV code(s)
60100000
II.2.3) Place of performance
NUTS code:
UKD1
II.2.4) Description of the procurement
Provision of Transport Services for between 9 and 16 passenger seats with a passenger assistant
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
End:
23/02/2029
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3b
II.2.1) Title
17 passenger seats and above with a passenger assistant
II.2.2) Additional CPV code(s)
60100000
II.2.3) Place of performance
NUTS code:
UKD
II.2.4) Description of the procurement
Provision of Transport Services for 17 passenger seats and above with a passenger assistant
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
End:
23/02/2029
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4a
II.2.1) Title
Wheelchair accessible vehicles
II.2.2) Additional CPV code(s)
60100000
II.2.3) Place of performance
NUTS code:
UKD
II.2.4) Description of the procurement
Provision of Transport Services which require Wheelchair accessible vehicles
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
End:
23/02/2029
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4b
II.2.1) Title
Wheelchair accessible vehicles with a passenger assistant
II.2.2) Additional CPV code(s)
60100000
II.2.3) Place of performance
NUTS code:
UKD
II.2.4) Description of the procurement
Provision of Transport Services which require Wheelchair accessible vehicles with a passenger assistant
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
End:
23/02/2029
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Ad Hoc Taxis
II.2.2) Additional CPV code(s)
60100000
II.2.3) Place of performance
NUTS code:
UKD1
II.2.4) Description of the procurement
Provision of Transport Services for Ad Hoc Taxis which can include, but not limited to, one off journeys and Rural Wheels services
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
End:
23/02/2029
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 31
II.2.1) Title
17 passenger seats and above
II.2.2) Additional CPV code(s)
60100000
II.2.3) Place of performance
NUTS code:
UKD1
II.2.4) Description of the procurement
Provision of Transport Services for 17 passenger seats and above
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
End:
23/02/2029
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the setting up of a dynamic purchasing system
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
23/02/2029
Local time: 17:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
The Council is conducting the procurement to establish a Dynamic Purchasing System (DPS), using a restricted procedure, in accordance with Regulation 34 of the Public Contracts Regulations 2015 (PCR 2015) for the purpose of procuring the services described in the Specification.
The DPS is set up for up to 4 years and there are no further extensions.
The DPS contract will end on 23rd February 2029.
VI.4) Procedures for review
VI.4.1) Review body
His Majesty's Court Service
Strand
London
WC2A 2LL
UK
VI.5) Date of dispatch of this notice
10/02/2025