Contract notice
Section I: Contracting
authority
I.1) Name and addresses
University of Lincoln
Lawress Hall, Riseholme Park, Riseholme
Lincoln
LN2 2LG
UK
Contact person: Vasos Melides - Procurement Category Manager
Telephone: +44 1522882000
E-mail: vmelides@lincoln.ac.uk
NUTS: UKF3
Internet address(es)
Main address: www.lincoln.ac.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.delta-esourcing.com/tenders/UK-UK-Lincoln:-Computer-equipment-and-supplies./2FUZ9F8G45
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Digital Technologies Equipment Supply
Reference number: 428
II.1.2) Main CPV code
30200000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The University of Lincoln are looking to appoint a single supplier to operate as a "Master Vendor" who can supply the University with a broad range of ICT hardware for a long term contract. In-scope of this contract will be desktop PCs, laptops, workstations, Apple devices, monitors, peripherals, accessories, mobile device hardware, high performance/gaming PCs and (at the University's discretion) servers.
II.1.5) Estimated total value
Value excluding VAT:
10 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
30213100
30213200
30213300
30230000
30231000
30236000
30237200
48820000
48822000
30214000
30237300
32250000
II.2.3) Place of performance
NUTS code:
UKF3
Main site or place of performance:
Lincolnshire
II.2.4) Description of the procurement
Organisations interested in this opportunity will need to have the scale and capability to supply the full breadth of the ICT requirements that are in-scope this contract. Purchases under the proposed contract will range from high value orders for rolling-replacement expenditure through to ad-hoc lower value one-off and peripheral purchases.
The University is seeking a supplier who can provide (and continually demonstrate) long term value for money and can work in partnership with us to offer expertise and advice on getting the best from ICT hardware supply chains. By accessing the tenderbox linked to this notice, interested parties can access an Opportunity Briefing Pack which provides further background and context to the University's requirements and on the procurement process.
This procurement is being conducted under the Public Contracts Regulations 2015, not the Procurement Act 2023.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
10 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
After the initial three year period, there will be two optional (at the University's discretion) extension periods of up to two periods of one year each. The maximum duration of the contract will be for five years.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
After the initial three year period, there will be two optional (at the University's discretion) extension periods of up to two periods of one year each. The maximum duration of the contract will be for five years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/2FUZ9F8G45
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Selection criteria are as stated in the procurement documents.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Selection criteria are as stated in the procurement documents.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Selection criteria are as stated in the procurement documents.
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
24/03/2025
Local time: 11:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://neupc.delta-esourcing.com/tenders/UK-UK-Lincoln:-Computer-equipment-and-supplies./2FUZ9F8G45
To respond to this opportunity, please click here:
https://neupc.delta-esourcing.com/respond/2FUZ9F8G45
GO Reference: GO-2025211-PRO-29386722
VI.4) Procedures for review
VI.4.1) Review body
University of Lincoln
Riseholme Park, Riseholme
Lincoln
LN2 2LG
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The contracting authority will incorporate a minimum of 10 calendar days standstill period following electronic notification (minimum of 15 calendar days for any other means of communication) to applicants of the award decision.
This notification will provide the information that tenderers are legally entitled to regarding the award decision. The standstill period provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.5) Date of dispatch of this notice
11/02/2025