Prior information notice
This notice is for prior information only
Section I: Contracting
authority
I.1) Name and addresses
University Hospitals Birmingham NHS Foundation Trust
Mindelsohn Way
Birmingham
B15 2WB
UK
Contact person: Andrew Gough
E-mail: andrew.gough2@uhb.nhs.uk
NUTS: UKG3
Internet address(es)
Main address: https://www.uhb.nhs.uk/
Address of the buyer profile: https://www.uhb.nhs.uk/
I.3) Communication
Additional information can be obtained from the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://health-family.force.com/s/Welcome
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
UHB PAS Migration Partner
II.1.2) Main CPV code
72000000
II.1.3) Type of contract
Services
II.1.4) Short description
University Hospitals Birmingham NHS Foundation Trust (UHB) is one of the largest teaching hospital Trusts in England and the West Midlands, serving a regional, national and international population. It includes Birmingham Heartlands Hospital, Birmingham Chest Clinic, Good Hope Hospital, the Queen Elizabeth Hospital Birmingham, Solihull Hospital and various Community Services. We also run a number of smaller satellite units, allowing people to be treated as close to home as possible.<br/>As an NHS organisation, UHB will see and treat more than 2.2 million people every year across our sites UHB currently employs over 20,000 members of staff and we are in the process of procuring a new patient administration system (PAS). To support this programme we will need to undertake a massive data migration.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
72260000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
University Hospitals Birmingham NHS Foundation Trust,<br/>Mindelsohn Way,<br/>B15 2WB
II.2.4) Description of the procurement
Requirement is for a Data Migration Partner to support the data migration from the current PAS to the new PAS. <br/>• The data migration partner must evidence experience of facilitation data migration for PAS Replacement projects at large Acute NHS Trusts<br/>The data migration partner must meet the following requirements at each of the project stages:<br/>• At Project Initiation: <br/>o to support the development of the definition of the project<br/>o agreeing project plan<br/>o identify and confirm quantity and allocation of resources <br/>o Confirmation of escalation methodology and routes<br/>o Development of reporting metrics and tools<br/>• At Discovery Phase: <br/>o Support and facilitate a series of workshops to align DM strategy, extraction routines, MPI merging rules, minimum data load (how far back are we going to go)? <br/>• At Analysis and Design Phase:<br/>o Support and facilitate the implementation, configuration and testing of proposed data migration from source system (current PAS) and transformation model<br/>• At Data Loading Phase:<br/>o Support and facilitate the approach and methodology for import data from existing system with minimal transformation. <br/>• Data Quality Review Phase:<br/>o Support and facilitate the approach and methodology for the review of legacy system Data Quality, to inform any additional transformation rules required for migration, for example, RTT data integrity<br/><br/>• Data Mapping and Transformation Phase:<br/>o Support and facilitate the approach and methodology for the implementation, configuration and testing of the target system(the new PAS)<br/>o Ensure that all data migration routes and transformations are auditable to support validation and reconciliation<br/>o Ensure that Code mappings are coded data items<br/>o Ensure that the Data quality tool is refreshed and reviewed weekly<br/><br/>• Trial Load and Go Live Phase: <br/>o Support and facilitate the approach and methodology for trial loads into the new PAS, Validation of trial loads to ensure data integrity<br/>o Support and facilitate the approach and methodology for Full Dress Rehearsal (FDR)<br/>o Support and assist with full Go Live.<br/><br/>• Data Archive Phase: <br/>o Support and facilitate the requirements to support a data archiving solution which provides a provision of an in-context link in the new PAS<br/><br/>Interested vendors should submit a detailed proposal outlining the following:<br/>o Functional capabilities aligned with the aforementioned requirements.<br/>o Implementation plan and timeline.<br/>o Data security measures.<br/>o Pricing structure, licensing model.
II.3) Estimated date of publication of contract notice:
10/02/2025
Section IV: Procedure
IV.1) Description
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
Section VI: Complementary information
VI.3) Additional information
Suppliers wishing to participate in this market engagement exercise and express an interest in this requirement should respond to the questionnaire via the online form on the Health Family Single eCommercial System Portal (Atamis) by 14:00 on Thursday 6th March 2025 <br/><br/>https://health-family.force.com/s/Welcome <br/><br/>Please search for C338151
VI.5) Date of dispatch of this notice
11/02/2025