Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Southdown Housing Association
20755R
2 Bell Lane
Lewes
BN7 1JU
UK
Contact person: Will Jeffery
Telephone: +44 7356140467
E-mail: purchasing.tenders@southdown.org
NUTS: UKJ2
Internet address(es)
Main address: https://www.southdown.org/
Address of the buyer profile: https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA43265
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at:
https://www.mytenders.co.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.mytenders.co.uk/
I.4) Type of the contracting authority
Other: Housing Association
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Responsive Repairs
II.1.2) Main CPV code
50000000
II.1.3) Type of contract
Services
II.1.4) Short description
Responsive repairs, voids, carpets/flooring, fire door repairs/replacements and out of hours emergency service. Excluding Heating , plumbing and electrical works.
II.1.5) Estimated total value
Value excluding VAT:
300 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
50000000
39531400
44221220
II.2.3) Place of performance
NUTS code:
UKJ21
UKJ28
UKJ27
UKJ22
Main site or place of performance:
East & West Sussex Including Brighton
II.2.4) Description of the procurement
Procurement for Responsive Repairs services on a 3 + 1 year contract term.
II.2.5) Award criteria
Criteria below:
Quality criterion: Organizational Profile
/ Weighting: 5
Quality criterion: Arranging Access
/ Weighting: 5
Quality criterion: Safeguarding
/ Weighting: 10
Quality criterion: Challenging Behaviours
/ Weighting: 10
Quality criterion: Resource Availability
/ Weighting: 10
Quality criterion: Health and Safety
/ Weighting: 5
Quality criterion: Complaints
/ Weighting: 5
Quality criterion: Social Value
/ Weighting: 10
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Extension available of 12 months by mutual agreement
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
31/03/2025
Local time: 17:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
30/09/2025
IV.2.7) Conditions for opening of tenders
Date:
01/04/2025
Local time: 09:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=233772.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(MT Ref:233772)
VI.4) Procedures for review
VI.4.1) Review body
Public Procurement Review Service
Cabinet Office
London
UK
Telephone: +44 3450103503
E-mail: publicprocurementreview@cabinetoffice.gov.uk
Internet address(es)
URL: https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit
VI.5) Date of dispatch of this notice
11/02/2025