Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Hampshire County Council
EII Court, The Castle
Winchester
SO238UJ
UK
E-mail: procurement.support@hants.gov.uk
NUTS: UKJ36
Internet address(es)
Main address: https://www.hants.gov.uk/
Address of the buyer profile: https://in-tendhost.co.uk/hampshire/aspx/Home
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/hampshire/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk/hampshire/aspx/Home
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Framework for the Provision of Asbestos Testing, Inspection & Consultancy Services 2025-29
Reference number: UN26006
II.1.2) Main CPV code
71600000
II.1.3) Type of contract
Services
II.1.4) Short description
Hampshire County Council (the Authority) invites applications from suitably experienced organisations who wish to tender for a Framework for the Provision of Asbestos Testing, Inspection & Consultancy Services.
The framework will consist of a single lot covering provision of all services in the Framework Specification at Annex 1, across all locations listed in the Framework Guidelines & Working Practices at Annex 5. The Authority intends to appoint a maximum of 6 suppliers to the Framework.
Successful organisations will carry out asbestos air monitoring, asbestos surveying and/or consultancy services as required in Hampshire County Council's property including schools, social services premises, libraries and offices.
The Framework Agreement will run for a period of 4 years from the commencement date.
Hampshire County Council will be the lead contracting authority, with the framework available for use by the following contracting authorities should they so desire:
• Southampton City Council
• Winchester City Council
• The Police and Crime Commissioner for Hampshire and Isle of Wight/Hampshire and Isle of Wight Constabulary
• Hampshire Isle of Wight Fire and Rescue Service
• Unitary, District, Borough, Town and Parish Councils, and successor authorities across Hampshire.
• Arun District Council
The contracting authorities may enter into Call-off Contracts with a Framework Supplier at any time during the term of the Framework Agreement, up until the date of expiry, by following the Call-off Procedure as detailed in the ITT and the Framework Guidelines & Working Practices. Call-off contracts will be awarded by either direct award or mini-competition, calling-off and placing an Order for services as and when required.
Interested parties should register their interest in the project via the In-Tend website https://in-tendhost.co.uk/hampshire, and complete and submit the tender by no later than 14:00 hrs on 24 March 2025.
II.1.5) Estimated total value
Value excluding VAT:
950 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
71630000
71700000
79311300
II.2.3) Place of performance
NUTS code:
UKJ27
UKJ28
UKJ3
Main site or place of performance:
The framework will cover Hampshire, Isle of Wight, Southampton, Portsmouth and West Sussex.
II.2.4) Description of the procurement
The Authority is establishing a Framework of 6 suppliers using an open procedure. Successful Contractors will be placed on a list of Contractors for Asbestos Testing and Inspection Services and may be selected to carry out asbestos air monitoring, asbestos surveying and/or consultancy services as required in Hampshire County Council's property including schools, social services premises, libraries and offices many of which are Second Consortium of Local Authorities (SCOLA) system building construction.
The estimated maximum framework value is £950,000 over the 4-year term of the Framework, based on historical spend data and anticipated work over the life of the framework. However successful suppliers are not guaranteed any work under this framework agreement.
Hampshire County Councils spend over the duration of the framework is anticipated to be up to £500,000. The value of participation by the wider public sector cannot be calculated accurately or guaranteed but has nevertheless been incorporated with a value of up to £450,000 for the duration of the framework.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
950 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/07/2025
End:
30/06/2029
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
In accordance with Regulation 57 of the Public Contracts Regulations 2015. Organisations are advised it is a condition of this contract that all managers and operatives (including subcontractors) are suitably competent to execute all trades and operations encompassed by these Contracts in full compliance with UK legislation.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 6
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
24/03/2025
Local time: 14:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
24/03/2025
Local time: 14:01
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Instructions how to download tender documents
This procurement will be undertaken using an e-tendering system (In-tend) which can be found at: https://in-tendhost.co.uk/hampshire.
Tenderers are required to register their company details on In-tend. No charge is made for registration or access to this system. Full details and user guides on how to register and operate the system are available via the link https://in-tendhost.co.uk/hampshire/ under the HELP tab.
If you are not currently a registered supplier please register your company via the Company Details Tab at the top of the screen. Please note the email address used when registering as a new supplier should be for the person who will deal with the tender, as login details, subsequent messages and tender documents will be automatically sent to this email address. Please ensure the email account registered on this system is regularly monitored. You may register more than one user per organisation against your account.
Once you have registered, or if you already are a registered supplier, please Log On. Once in the website, click on Tenders on the top bar, scroll down to Current and then search for the title of this project for further information. If you wish to express interest please click on Express Interest. Tender documents will then be available for download.
How to submit a tender using the In-tend web site:
Log into the In-tend website. Once you have Expressed an Interest, the tender documents can be found in your My Tenders folder. Once you have located the tender you require, click on the View Details button of this project then click on the ITT Documents Tab. Scroll down the page to where it says Tender Documents Received and view all tender documents received. Click on the View button. Download the documents as required.
If we have chosen to use an interactive questionnaire, this will be located under My Tender Return. This will vary depending on the tender. When you have completed your tender, scroll down to the Attach Documents button and search for your saved document/s. Upload the documents back on to the website and click on the Red Submit Return Button. This will submit your tender. If successfully uploaded, the system will issue a confirmation receipt.
If you cannot see the receipt due to Popup Blocker you will be able to view the receipt on the History Tab.
Documents must be uploaded using Word/Excel or PDF format.
Opting In and Out
Please note you are required to 'Opt In' before you can access the 'My tender Return' to start populating your response.
The 'Opt Out' functionality will also be available throughout the duration of the tender process. Opting out will give you the option of declaring that you no longer want to receive any further communication in relation to the this tender along with the opportunity of providing comments and feedback for this decision.
You can choose to 'Opt In' at any time during the tender process if you initially decided to 'Opt Out'.
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales
London
UK
VI.5) Date of dispatch of this notice
12/02/2025