Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Kent and Medway NHS and Social Care Partnership Trust
Unit D, New Hythe Business Park, Magnitude House, New Hythe Lane
Aylesford
ME20 6WT
UK
Contact person: Procurement Team
E-mail: kmpt.procurement@nhs.net
NUTS: UKJ44
Internet address(es)
Main address: https://www.kmpt.nhs.uk
Address of the buyer profile: https://www.kmpt.nhs.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
KMPT Grounds & Gardens Maintenance Service
II.1.2) Main CPV code
77310000
II.1.3) Type of contract
Services
II.1.4) Short description
Kent and Medway NHS and Social Care Partnership Trust (the "Authority") has awarded a Contract for the provision of a fully inclusive Grounds and Gardens Maintenance Service across the Authority's sites. <br/><br/>The Supplier will ensure that all sites are maintained to a high standard for the Authority's patients, visitors and staff to reflect the requirements of the client, the care quality commission (CQC) and NHS Patient lead assessments of the care environment (PLACE).<br/><br/>The Contract commenced on 16th January 2025 for a period of five (5) years. The term may be extended, provided that the duration of the Contract shall be no longer than seven (7) years in total.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
816 300.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
77314000
77312000
77211500
77340000
77311000
77330000
77314000
II.2.3) Place of performance
NUTS code:
UKJ4
Main site or place of performance:
Kent and Medway
II.2.4) Description of the procurement
The Authority has procured this Contract following the Open Procedure under the UK Public Contract Regulations 2015 and the Authority's Standing Financial Instructions. The Authority has awarded one Contract for the provision of all services detailed within the Contract specification.<br/><br/>The Authority is a large Mental Health NHS Trust, providing a full range of adult mental health and learning disability services to our local population of 1.8 million people across Kent and Medway, as well as specialist services for adults in Sussex and Surrey. The Authority's services are predominantly provided around key urban centres including Maidstone, Medway and Canterbury. A range of services are also provided in community locations, reflecting the urban and rural mix of the area. Each year, the Authority cares for over 2,000 people in our hospitals and 54,000 people in the community.<br/><br/>The Authority will work collaboratively with the Supplier of the Grounds and Gardens Maintenance Service to achieve its ambitions of making a ‘cared for environment’ and help the Authority to meet user expectations. The Supplier will be expected to deliver improvements to service delivery and value for money over the life of the Contract.<br/><br/>The Supplier will be required to ensure that all sites are to be maintained to a high standard for the Authority's patients, visitors and staff to reflect the requirements of the client, the care quality commission (CQC) and NHS Patient lead assessments of the care environment (PLACE).<br/><br/>Core tasks will include, but not be limited to,<br/><br/>• Grass cutting;<br/>• Shrub/herbaceous bed maintenance;<br/>• Hedge maintenance;<br/>• Cleaning of grounds, pathways free of moss; and<br/>• Court yard works (TBD).<br/><br/>Periodic tasks will include, but not be limited to:<br/><br/>• Grass edging;<br/>• Tree surveys and tree works resulting from surveys;<br/>• Young tree maintenance; and<br/>• Replacement of shrubs and plants.
II.2.5) Award criteria
Quality criterion: Technical Quality
/ Weighting: 30
Quality criterion: Net Zero and Social Value
/ Weighting: 10
Price
/ Weighting:
60
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2024/S 000-031456
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
13/01/2025
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Countrywide Grounds Maintenance Limited
02798007
Neighbourly Training Centre, Building 4, Brackley Campus Buckingham Road
Brackley, Northamptonshire
NN13 7EL
UK
Telephone: +44 8083019747
E-mail: tenders@countrywidegrounds.com
NUTS: UKF24
Internet address(es)
URL: https://www.countrywidegrounds.com/
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 816 300.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The values stated in sections II.1.7. and V.2.4 of this notice represent the Authority's estimate of the total contract value over its entire term, including any possible extension(s), at the time of contract award.<br/><br/>The Contract includes a mechanism for the Supplier to apply for an uplift to the fixed Contract charges annually, based on the Consumer Price Index. The values stated in sections II.1.7. and V.2.4 of this notice are exclusive of any potential future uplifts to the Contract charges permitted in accordance with the Contract terms and conditions.<br/><br/>The Authority does not guarantee any value associated with this notice, and charges for services provided by the Supplier shall be strictly in accordance with the signed Contract.
VI.4) Procedures for review
VI.4.1) Review body
Royal Courts of Justice
Strand
London
WC2A 2LL
UK
E-mail: royalcourtsofjustice.jc@gov.uk
Internet address(es)
URL: https://www.gov.uk/
VI.5) Date of dispatch of this notice
12/02/2025