II.2.3) Place of performance
NUTS code:
UKI
Main site or place of performance:
LONDON
II.2.4) Description of the procurement
The successful tenderer will be required to provide grounds maintenance services at the 10 Future Academies sites across London & Hertfordshire. Please note this is a growing Trust and any schools either already in the Trust but not included here, or any schools that may join the Trust within this contract period, may join this contract at the client’s discretion.
The contract term being tendered is for three years, 1st September 2025 to 31st August 2028. There is an option for a further extension period for two further years to 31st August 2030.
The contract shall be fixed price with the contractor invoicing the client single invoice per academy/site quarterly.
This tender project is seeking to appoint an experienced supplier to maintain and enhance the appearance of the grounds and general campuses at Future Academies.
The scope of the contract and specification will include but not be limited to:
1.Lawn Maintenance & Grass Cutting – Regular mowing of lawns, sports fields, and playgrounds to maintain a neat and safe environment.
2.Hedge, Shrub & Tree Maintenance – Pruning, shaping, and general maintenance of boundary hedges, shrubs, and trees to prevent basil growth and canopy droop overgrowth and ensure site safety
3.Cleaning, clearing and treatment of hard standing areas
4.Weed/Moss control - Control of weeds in all maintained areas and treatment for the prevention of moss growth and removal of build up as necessary.
5.Sports Field & Playground Maintenance – Marking and maintaining sports pitches, ensuring surfaces remain safe and well-kept for PE and recreational use. Inclusive of repairs of goalmouths and filling of diverts.
6.Maintenance of other outdoor facilities as per site specifications.
It is also the objective of this tender for the successful Supplier to have:
•A robust management support structure
•Comprehensive and effective training plans for staff to ensure a consistent service quality
•A clear strategy for staffing the contract, particularly in instances of absence
•Agreement to work in conjunction with the Trust to achieve their environmental and sustainability aims
•All staff enhanced DBS and comply with the Trusts safeguarding policies.
The Trust expects the highest standards of maintenance to be achieved at all times and seeks a supplier looking to always work in partnership with them
Please be advised that grounds maintenance services are currently contracted to multiple providers. However, the Trust is now looking to appoint a single provider for all sites.
Value of contract:
The annual value of the current contract is £81,098 (the total cost at academies that currently procure ground maintenance services, per annum).
Therefore the value of this contract is £405,490 (total annual costs as above x 5 as this contract is for a maximum of 5 years).
The contract shall be a fixed price contract with invoices raised quarterly.
Additional requirements and information:
•The School has a minimum requirement for a contractor’s employers' liability and public liability insurance of £5 million
•The minimum annual turnover that your company must have achieved to be considered for this opportunity is £500k
•It is considered that TUPE does not apply to this contract
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
405 490.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/09/2025
End:
31/08/2030
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
Only candidates that meet the minimum selection criteria will progress to tender stage. A minimum of 5 candidates (or less, in the event less than 5 meet the minimum criteria) and a maximum of 10 candidates, will progress.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/2W4S7W94CN