Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Harrogate and District NHS Foundation Trust
Harrogate District Hospital, Lancaster Park Road
Harrogate
HG2 7SX
UK
Contact person: Holly Lobb
E-mail: holly.lobb@nhs.net
NUTS: UKE12
Internet address(es)
Main address: https://www.hdft.nhs.uk
Address of the buyer profile: https://www.hdft.nhs.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://health-family.force.com/s/Welcome
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://health-family.force.com/s/Welcome
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://health-family.force.com/s/Welcome
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
C338026 Community Dental Management System
Reference number: C338026
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Harrogate and District NHS Foundation Trust is issuing this Invitation to Tender (“ITT”) for the provision of a Community Dental Management Software. The Community Dental Services is a specialised service that provides dental treatment to children and adults, who because of additional needs such as learning disabilities, physical disabilities or vulnerability, are unable to access general dental care. The current dental management system was installed in 2014 and became unsupported from March 2024, requiring the delivery of a new solution that supports our strategic priorities.<br/><br/>The Authority also has an optional requirement for Maxillo Facial/Orthodontic module, that we may wish to procure during the life of the contract at the price quoted in the commercial schedule.<br/><br/>For more information, please download the ITT documents from the Documents section.
II.1.5) Estimated total value
Value excluding VAT:
150 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
72260000
48814200
48814400
48180000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
Harrogate and District NHS Foundation Trust, HG2 7SX
II.2.4) Description of the procurement
Harrogate and District NHS Foundation Trust is issuing this Invitation to Tender (“ITT”) for the provision of a Community Dental Management Software. The Community Dental Services is a specialised service that provides dental treatment to children and adults, who because of additional needs such as learning disabilities, physical disabilities or vulnerability, are unable to access general dental care. The current dental management system was installed in 2014 and became unsupported from March 2024, requiring the delivery of a new solution that supports our strategic priorities.<br/><br/>The Authority also has an optional requirement for Maxillo Facial/Orthodontic module, that we may wish to procure during the life of the contract at the price quoted in the commercial schedule.<br/><br/>For more information, please download the ITT documents from the Documents section.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
150 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/06/2025
End:
31/05/2030
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
For more information, please download documents available at https://health-family.force.com/s/Welcome and search for Project reference: C338026 Community Dental Management Software<br/>Response deadline: 10:00 Thursday 17th March 2025
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
17/03/2025
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
16/06/2025
IV.2.7) Conditions for opening of tenders
Date:
13/02/2025
Local time: 14:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.4) Procedures for review
VI.4.1) Review body
High Court and Court of Appeal of England and Wales
Strand
London
WC2A 2LL
UK
E-mail: internationalrelationsjudicialoffice@judiciary.uk
Internet address(es)
URL: https://www.judiciary.uk/
VI.5) Date of dispatch of this notice
13/02/2025