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Lot No: 1
II.2.1) Title
Layout, Tracing Pads and Paper
II.2.2) Additional CPV code(s)
37823200
II.2.3) Place of performance
NUTS code:
UKE45
II.2.4) Description of the procurement
This Lot will cover a range of layout, tracing pads and paper to be delivered into YPO's distribution centre in Wakefield.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 35%
Quality criterion: Delivery and Customer Service
/ Weighting: 15%
Quality criterion: Social Value/Sustainability
/ Weighting: 20%
Price
/ Weighting:
30%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
03/06/2025
End:
02/06/2029
This contract is subject to renewal: Yes
Description of renewals:
There is a possibility that this framework will be subject to renewal after 3.5 years from the
commencement date.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The Framework Agreement will cover the period from 3rd June 2025 to 2nd June 2027 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of March 2027 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 3rd June 2025 to 2nd June 2029 (subject to an annual review, incorporating price negotiations and KPI performance).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Drawing Project Books
II.2.2) Additional CPV code(s)
22816000
II.2.3) Place of performance
NUTS code:
UKE45
II.2.4) Description of the procurement
This Lot covers a range of project books in various sizes to be delivered into YPO's distribution centre in Wakefield.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 35%
Quality criterion: Delivery and Customer Service
/ Weighting: 15%
Quality criterion: Social Value/Sustainability
/ Weighting: 20%
Price
/ Weighting:
30%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
03/06/2025
End:
02/06/2029
This contract is subject to renewal: Yes
Description of renewals:
There is a possibility that this framework will be subject to renewal after 3.5 years from the
commencement date.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The Framework Agreement will cover the period from 3rd June 2025 to 2nd June 2027 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of March 2027 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 3rd June 2025 to 2nd June 2029 (subject to an annual review, incorporating price negotiations and KPI performance).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Scrap/Presentation Book
II.2.2) Additional CPV code(s)
22816000
II.2.3) Place of performance
NUTS code:
UKE45
II.2.4) Description of the procurement
This Lot covers a range of presentation and scrap books to be delivered into YPO's distribution centre in Wakefield.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 35%
Quality criterion: Delivery and Customer Service
/ Weighting: 15%
Quality criterion: Social Value/Sustainability
/ Weighting: 20%
Price
/ Weighting:
30%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
03/06/2025
End:
02/06/2029
This contract is subject to renewal: Yes
Description of renewals:
There is a possibility that this framework will be subject to renewal after 3.5 years from the
commencement date.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The Framework Agreement will cover the period from 3rd June 2025 to 2nd June 2027 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of March 2027 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 3rd June 2025 to 2nd June 2029 (subject to an annual review, incorporating price negotiations and KPI performance).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Own Brand Sketchbooks & Watercolour Pads
II.2.2) Additional CPV code(s)
22816000
II.2.3) Place of performance
NUTS code:
UKE45
II.2.4) Description of the procurement
This Lot covers a range of YPO branded sketchbooks and watercolour pads to be delivered into YPO's distribution centre in Wakefield.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 35%
Quality criterion: Delivery and Customer Service
/ Weighting: 15%
Quality criterion: Social Value/Sustainability
/ Weighting: 20%
Price
/ Weighting:
30%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
03/06/2025
End:
02/06/2029
This contract is subject to renewal: Yes
Description of renewals:
There is a possibility that this framework will be subject to renewal after 3.5 years from the
commencement date.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The Framework Agreement will cover the period from 3rd June 2025 to 2nd June 2027 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of March 2027 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 3rd June 2025 to 2nd June 2029 (subject to an annual review, incorporating price negotiations and KPI performance).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Laminated Sketchbooks
II.2.2) Additional CPV code(s)
22816000
II.2.3) Place of performance
NUTS code:
UKE45
II.2.4) Description of the procurement
This Lot covers a range of laminated sketchbooks to be delivered into YPO's distribution centre in Wakefield.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 35%
Quality criterion: Delivery and Customer Service
/ Weighting: 15%
Quality criterion: Social Value/Sustainability
/ Weighting: 20%
Price
/ Weighting:
30%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
03/06/2025
End:
02/06/2029
This contract is subject to renewal: Yes
Description of renewals:
There is a possibility that this framework will be subject to renewal after 3.5 years from the
commencement date.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The Framework Agreement will cover the period from 3rd June 2025 to 2nd June 2027 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of March 2027 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 3rd June 2025 to 2nd June 2029 (subject to an annual review, incorporating price negotiations and KPI performance).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 6
II.2.1) Title
Hardback Sketchbooks
II.2.2) Additional CPV code(s)
22816000
II.2.3) Place of performance
NUTS code:
UKE45
II.2.4) Description of the procurement
This Lot covers a range of hardback sketchbooks to be delivered into YPO's distribution centre in Wakefield.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 35%
Quality criterion: Delivery and Customer Service
/ Weighting: 15%
Quality criterion: Social Value/Sustainability
/ Weighting: 20%
Price
/ Weighting:
30%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
03/06/2025
End:
02/06/2029
This contract is subject to renewal: Yes
Description of renewals:
There is a possibility that this framework will be subject to renewal after 3.5 years from the
commencement date.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The Framework Agreement will cover the period from 3rd June 2025 to 2nd June 2027 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of March 2027 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 3rd June 2025 to 2nd June 2029 (subject to an annual review, incorporating price negotiations and KPI performance).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 7
II.2.1) Title
Polypropylene Sketchbook
II.2.2) Additional CPV code(s)
22816000
II.2.3) Place of performance
NUTS code:
UKE45
II.2.4) Description of the procurement
This Lot covers a range of polypropylene sketchbooks to be delivered into YPO's distribution centre in Wakefield.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 35%
Quality criterion: Delivery and Customer Service
/ Weighting: 15%
Quality criterion: Social Value/Sustainability
/ Weighting: 20%
Price
/ Weighting:
30%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
03/06/2025
End:
02/06/2029
This contract is subject to renewal: Yes
Description of renewals:
There is a possibility that this framework will be subject to renewal after 3.5 years from the
commencement date.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The Framework Agreement will cover the period from 3rd June 2025 to 2nd June 2027 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of March 2027 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 3rd June 2025 to 2nd June 2029 (subject to an annual review, incorporating price negotiations and KPI performance).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 8
II.2.1) Title
Sketchbooks
II.2.2) Additional CPV code(s)
22816000
II.2.3) Place of performance
NUTS code:
UKE45
II.2.4) Description of the procurement
This Lot covers a range of sketchbooks to be delivered into YPO's distribution centre in Wakefield.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 35%
Quality criterion: Delivery and Customer Service
/ Weighting: 15%
Quality criterion: Social Value/Sustainability
/ Weighting: 20%
Price
/ Weighting:
30%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
03/06/2025
End:
02/06/2029
This contract is subject to renewal: Yes
Description of renewals:
There is a possibility that this framework will be subject to renewal after 3.5 years from the
commencement date.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The Framework Agreement will cover the period from 3rd June 2025 to 2nd June 2027 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of March 2027 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 3rd June 2025 to 2nd June 2029 (subject to an annual review, incorporating price negotiations and KPI performance).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 9
II.2.1) Title
Premium Sketchbooks
II.2.2) Additional CPV code(s)
22816000
II.2.3) Place of performance
NUTS code:
UKE45
II.2.4) Description of the procurement
This Lot covers a range of premium sketchbook to be delivered into YPO's distribution centre in Wakefield.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 35%
Quality criterion: Delivery and Customer Service
/ Weighting: 15%
Quality criterion: Social Value/Sustainability
/ Weighting: 20%
Price
/ Weighting:
30%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
03/06/2025
End:
02/06/2029
This contract is subject to renewal: Yes
Description of renewals:
There is a possibility that this framework will be subject to renewal after 3.5 years from the
commencement date.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The Framework Agreement will cover the period from 3rd June 2025 to 2nd June 2027 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of March 2027 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 3rd June 2025 to 2nd June 2029 (subject to an annual review, incorporating price negotiations and KPI performance).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Please refer to the Framework Agreement Terms and Conditions located on our E-Procurement system. The web address can be found under Procurement Documents in ‘Communication’ Section in this notice.
YPO are purchasing on the behalf of other contracting authorities. Please see the below link
for details: https://www.ypo.co.uk/about/customers/permissible-users .
YPO will incorporate a standstill period at the point of notification of the award of the contract is provided to all bidders. The standstill period will be for a minimum of 10 calendar days, and provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).