Prior information notice
This notice is for prior information only
Section I: Contracting
authority
I.1) Name and addresses
NHS Business Services Authority
Stella House, Goldcrest Way, Newburn Riverside
Newcastle upon Tyne
NE15 8NY
UK
Contact person: Rosemary (Rose) Hammond-McKie
E-mail: rosemary.hammond-mckie@nhsbsa.nhs.uk
NUTS: UKC22
Internet address(es)
Main address: https://www.nhsbsa.nhs.uk/
Address of the buyer profile: https://www.nhsbsa.nhs.uk/
I.3) Communication
Additional information can be obtained from the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://health-family.force.com/s/Welcome
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
RFI - Work Force Management -Solution
Reference number: C338643
II.1.2) Main CPV code
72212450
II.1.3) Type of contract
Services
II.1.4) Short description
RFI - The NHSBSA are looking for a solution with similar functionality to our current system, mentioned above, and at least the same level as the current service and ideally to provide enhanced capabilities.
II.1.5) Estimated total value
Value excluding VAT:
459 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
72322000
II.2.3) Place of performance
NUTS code:
UKC22
Main site or place of performance:
Stella House, Goldcrest Way, Newcastle Upon Tyne NE15 8NY ·
II.2.4) Description of the procurement
RFI - The NHSBSA are looking for a solution with similar functionality to our current system, mentioned above, and at least the same level as the current service and ideally to provide enhanced capabilities<br/>.• Managed solution that links front and back-office functions<br/>• Manage colleagues time, schedules, shifts and workloads<br/>• Produce MI reporting on performance tracking and management<br/>• Enable colleagues to use self-serve function for attendance management, annual leave, schedule management and reporting<br/>• Flexibility to be a scalable solution with ability to further develop and integrate with other systems<br/>• Planned continuous system upgrades throughout contract length<br/>• Compliance with government accessibility standards<br/>• Compliance with data protection standards<br/>• Alignment with NHSBSA sustainability standards and policies<br/>• Supplier to carry out, and work with NHSBSA, all work associated with standing up the service and testing<br/>• Will consider AI within solution for automation and intervention as long as it doesn’t replace human contact
II.2.14) Additional information
ow to Participate<br/>• Submissions must be via Atamis (https://atamis-1928.my.site.com/s/Welcome). Any questions can be submitted via the ‘Message Centre’.<br/>• Provide a response to each of the questions detailed in Appendix 1 (Questions).<br/>• This should be in the format of concise written responses and any other information that you feel may be useful to us.<br/>• We do not intend for this RFI exercise to be too onerous to respond to. Hence, the amount of information you wish to provide is left to your discretion.<br/>• We may seek further clarification on your RFI response which will be communicated via the Atamis ‘Message Centre’.<br/>• The output from this RFI will be used to inform our future sourcing strategy.<br/><br/>The deadline for submitting a response is Wednesday the 5th of March at 12:00 Noon.<br/>Provisional dates for Supplier Demos are Thursday 20th March.
II.3) Estimated date of publication of contract notice:
14/02/2025
Section IV: Procedure
IV.1) Description
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section VI: Complementary information
VI.5) Date of dispatch of this notice
14/02/2025