Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Queen's University Belfast
Purchasing Office, University Road
Belfast
BT7 1NN
UK
Telephone: +44 2890973026
E-mail: j.glackin@qub.ac.uk
NUTS: UKN06
Internet address(es)
Main address: www.qub.ac.uk
Address of the buyer profile: www.qub.ac.uk/po
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.in-tendhost.com/queensuniversitybelfast/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.in-tendhost.com/queensuniversitybelfast/aspx/Home
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://www.in-tendhost.com/queensuniversitybelfast/aspx/Home
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
QUB/2743/25 Graphic Design Services
Reference number: QUB/2743/25
II.1.2) Main CPV code
79822500
II.1.3) Type of contract
Services
II.1.4) Short description
The University wishes to appoint an agency for the provision of Graphic design services to provide operational support to the Queen’s Global creative design team, and Faculty student recruitment hubs delivering creative design solutions aimed at a wide range of audiences including prospective and current students, staff and industry partners, for use across multiple platforms.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
79822500
II.2.3) Place of performance
NUTS code:
UKN06
Main site or place of performance:
Belfast
II.2.4) Description of the procurement
The University wishes to appoint an agency for the provision of Graphic design services to provide operational support to the Queen’s Global creative design team, and Faculty student recruitment hubs delivering creative design solutions aimed at a wide range of audiences including prospective and current students, staff and industry partners, for use across multiple platforms.Design requirements will include, but are not limited to:• Powerpoint and presentations – the supplier must demonstrate experience with PowerPoint for professional presentations, and integrating university brand principles into design• Ability to create high-resolution, print-ready files for – Business cards , postcards (A5), and booklets (210mm square, A4, A5)• Posters & pop-up banners (pull-up banners, outdoor vinyl designs).• Event menus, programs, and exhibition signage• Social Media & Web Ads – including but not limited to Google display, ability to create carousel posts, static posts for platforms including Instagram, LinkedIn, Facebook, X to a high standard • Experience designing high quality campaign outputs for OOH media
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
The renewal may be commence in 54 months if all extension options are exercised
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The contract is for an initial period of 1 year with options to extend by up to a further 48 months
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Please refer to tender documents
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
18/03/2025
Local time: 16:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
18/03/2025
Local time: 16:15
Place:
Queen's University Belfast
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
54 months (if applicable)
VI.4) Procedures for review
VI.4.1) Review body
Queen's University Belfast
Belfast
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
This authority will incorporate a standstill period at the point information on the award of the contract is communicated to Tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.The Public Contract Regulations 2015 (SI 2015/102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.5) Date of dispatch of this notice
14/02/2025