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Contract Notice

Gas Servicing and Maintenance Contract 2025-2026

  • First published: 12 March 2025
  • Last modified: 12 March 2025
  • This file may not be fully accessible.

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The buyer is not using this website to administer the notice.

To record your interest or obtain additional information or documents please find instructions within the Full Notice Text. (NOTE: Contract Award Notices and Prior Information Notices do not normally require a response)

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Contents

Summary

OCID:
ocds-h6vhtk-04e29f
Published by:
Kingdom Housing Association Limited
Authority ID:
AA79166
Publication date:
12 March 2025
Deadline date:
04 April 2025
Notice type:
Contract Notice
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
N/A

Abstract

This notice is for the establishment of a Term Contract for annual gas maintenance of the Housing Association stock, which comprises circa 7500 properties. The Term Contract shall be for 1 year with option to extend for a further year. The works shall be split into two areas, East and West. Estimated total value for both areas is GBP1,000,000 per year.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

Kingdom Housing Association Limited

Saltire Centre, Pentland Court

Glenrothes

KY6 2DA

UK

Contact person: Ms Kirsty Stott

Telephone: +44 7867441817

E-mail: kirstystott@kingdomhousing.org.uk

NUTS: UKM72

Internet address(es)

Main address: http://www.kingdomhousing.org.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA12982

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

http://publiccontractscotland.gov.uk


Additional information can be obtained from another address:

Hardies Property & Construction Consultants

The Signature Building, 8 Pitreavie Court

Dunfermline

KY11 8UU

UK

Contact person: Mr Graham Rolfe

Telephone: +44 1383731841

E-mail: graham.rolfe@hardies.co.uk

NUTS: UKM72

Internet address(es)

Main address: http://www.hardies.co.uk

Address of the buyer profile: http://www.kingdomhousing.org.uk

Tenders or requests to participate must be sent electronically to:

http://publiccontractsscotland.gov.uk


I.4) Type of the contracting authority

Other: Housing Association

I.5) Main activity

Housing and community amenities

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Gas Servicing and Maintenance Contract 2025-2026

Reference number: 25-0003

II.1.2) Main CPV code

50720000

 

II.1.3) Type of contract

Services

II.1.4) Short description

This notice is for the establishment of a Term Contract for annual gas maintenance of the Housing Association stock, which comprises circa 7500 properties. The Term Contract shall be for 1 year with option to extend for a further year. The works shall be split into two areas, East and West. Estimated total value for both areas is GBP1,000,000 per year.

II.1.5) Estimated total value

Value excluding VAT: 1 000 000.00  GBP

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

There shall be two lots as follows:-

1. East Area

2. West Area

The East and West Areas will be split equally approx. 3250 properties each and the Client may award lots individually or as a combination of all together.

II.2) Description

Lot No: 1

II.2.1) Title

East Area

II.2.2) Additional CPV code(s)

50720000

II.2.3) Place of performance

NUTS code:

UKM72


Main site or place of performance:

The works are at various locations in the East of Fife

II.2.4) Description of the procurement

The works comprise gas servicing, ASHP servicing and District Heating servicing and maintenance of various housing stock located in this area

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 40

Price / Weighting:  60

II.2.6) Estimated value

Value excluding VAT: 500 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/07/2025

End: 30/06/2026

This contract is subject to renewal: Yes

Description of renewals:

Provision for 1 year extension is provided.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 2

II.2.1) Title

West Area

II.2.2) Additional CPV code(s)

50720000

II.2.3) Place of performance

NUTS code:

UKM72


Main site or place of performance:

The Works are at various locations in the West of Fife, Falkirk and Kinross

II.2.4) Description of the procurement

The works comprise gas servicing, ASHP servicing and District Heating Servicing and maintenance of various housing stock located in this area.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 40

Price / Weighting:  60

II.2.6) Estimated value

Value excluding VAT: 500 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/07/2025

End: 30/06/2026

This contract is subject to renewal: Yes

Description of renewals:

Provision for 1 year extension is provided.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

III.2.2) Contract performance conditions

A list of performance conditions will be provided in the ITT

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with a single operator.

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 04/04/2025

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 04/04/2025

Local time: 12:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=790795.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:790795)

Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=790795

VI.4) Procedures for review

VI.4.1) Review body

Dunfermline Sheriff Court and Justice of the Peace Court

Dunfermline

UK

VI.5) Date of dispatch of this notice

17/02/2025

Coding

Commodity categories

ID Title Parent category
50720000 Repair and maintenance services of central heating Repair and maintenance services of building installations

Delivery locations

ID Description
100 UK - All

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

About the buyer

Main contact:
kirstystott@kingdomhousing.org.uk
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
No further information has been uploaded.

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