Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Kingdom Housing Association Limited
Saltire Centre, Pentland Court
Glenrothes
KY6 2DA
UK
Contact person: Ms Kirsty Stott
Telephone: +44 7867441817
E-mail: kirstystott@kingdomhousing.org.uk
NUTS: UKM72
Internet address(es)
Main address: http://www.kingdomhousing.org.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA12982
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://publiccontractscotland.gov.uk
Additional information can be obtained from another address:
Hardies Property & Construction Consultants
The Signature Building, 8 Pitreavie Court
Dunfermline
KY11 8UU
UK
Contact person: Mr Graham Rolfe
Telephone: +44 1383731841
E-mail: graham.rolfe@hardies.co.uk
NUTS: UKM72
Internet address(es)
Main address: http://www.hardies.co.uk
Address of the buyer profile: http://www.kingdomhousing.org.uk
Tenders or requests to participate must be sent electronically to:
http://publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Other: Housing Association
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Gas Servicing and Maintenance Contract 2025-2026
Reference number: 25-0003
II.1.2) Main CPV code
50720000
II.1.3) Type of contract
Services
II.1.4) Short description
This notice is for the establishment of a Term Contract for annual gas maintenance of the Housing Association stock, which comprises circa 7500 properties. The Term Contract shall be for 1 year with option to extend for a further year. The works shall be split into two areas, East and West. Estimated total value for both areas is GBP1,000,000 per year.
II.1.5) Estimated total value
Value excluding VAT:
1 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
There shall be two lots as follows:-
1. East Area
2. West Area
The East and West Areas will be split equally approx. 3250 properties each and the Client may award lots individually or as a combination of all together.
II.2) Description
Lot No: 1
II.2.1) Title
East Area
II.2.2) Additional CPV code(s)
50720000
II.2.3) Place of performance
NUTS code:
UKM72
Main site or place of performance:
The works are at various locations in the East of Fife
II.2.4) Description of the procurement
The works comprise gas servicing, ASHP servicing and District Heating servicing and maintenance of various housing stock located in this area
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.6) Estimated value
Value excluding VAT:
500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/07/2025
End:
30/06/2026
This contract is subject to renewal: Yes
Description of renewals:
Provision for 1 year extension is provided.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
West Area
II.2.2) Additional CPV code(s)
50720000
II.2.3) Place of performance
NUTS code:
UKM72
Main site or place of performance:
The Works are at various locations in the West of Fife, Falkirk and Kinross
II.2.4) Description of the procurement
The works comprise gas servicing, ASHP servicing and District Heating Servicing and maintenance of various housing stock located in this area.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.6) Estimated value
Value excluding VAT:
500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/07/2025
End:
30/06/2026
This contract is subject to renewal: Yes
Description of renewals:
Provision for 1 year extension is provided.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
A list of performance conditions will be provided in the ITT
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with a single operator.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
04/04/2025
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
04/04/2025
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=790795.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:790795)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=790795
VI.4) Procedures for review
VI.4.1) Review body
Dunfermline Sheriff Court and Justice of the Peace Court
Dunfermline
UK
VI.5) Date of dispatch of this notice
17/02/2025