Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Dorset Council
Dorset Council, County Hall, Colliton Park
Dorchester
DT1 1XJ
UK
Contact person: Mrs Bryony Blair
Telephone: +44 1305225532
E-mail: bryony.blair@dorsetcouncil.gov.uk
NUTS: UKK25
Internet address(es)
Main address: https://www.dorsetcouncil.gov.uk
Address of the buyer profile: https://www.dorsetcouncil.gov.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://procontract.due-north.com/Advert?advertId=b0eee207-e0ea-ef11-8134-005056b64545&p=696a9836-1895-e511-8105-000c29c9ba21
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://procontract.due-north.com/Advert?advertId=b0eee207-e0ea-ef11-8134-005056b64545&p=696a9836-1895-e511-8105-000c29c9ba21
I.4) Type of the contracting authority
Regional or local agency/office
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Self Drive Vehicle Hire contract
Reference number: DN756648
II.1.2) Main CPV code
34100000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Tenders are being sought to provide self drive vehicle hire solutions to Dorset Council.
The types of vehicles required includes: economy, compact, intermediate and full sized passenger cars; automatic transmission passenger car; compact and standard multipurpose vehicles; minibus with 17 seats; single and double cab utility (Pick-Up) vehicles; economy (Small) vans; medium and long wheel base panel vans; box vans (Luton Type); single and crew cab flatbed and tipper body light commercial vehicles (3500kgs); flatbed and tipper body and box lorry heavy commercial vehicles (7500kgs). The full list of vehicle types is detailed within the Specification and pricing schedule although this list may evolve during the term of the contract as the Councils needs change and/or as a result of innovations within the vehicle market.
The contract will be for an initial period of 4 years, with options to extend for a further 2 years.
II.1.5) Estimated total value
Value excluding VAT:
3 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
34100000
34144900
II.2.3) Place of performance
NUTS code:
UKK25
II.2.4) Description of the procurement
Tenders are being sought to provide self drive vehicle hire solutions to Dorset Council.
The types of vehicles required includes: economy, compact, intermediate and full sized passenger cars; automatic transmission passenger car; compact and standard multipurpose vehicles; minibus with 17 seats; single and double cab utility (Pick-Up) vehicles; economy (Small) vans; medium and long wheel base panel vans; box vans (Luton Type); single and crew cab flatbed and tipper body light commercial vehicles (3500kgs); flatbed and tipper body and box lorry heavy commercial vehicles (7500kgs). The full list of vehicle types is detailed within the Specification and pricing schedule although this list may evolve during the term of the contract as the Councils needs change and/or as a result of innovations within the vehicle market.
The contract will be for an initial period of 4 years, with options to extend for a further 2 years.
The estimated contract value is based upon the Councils estimated vehicle hire needs over the full contract term however this may change due to changing needs and circumstances during the contract term:
This may include expansion of the scope, budget, or duration if additional services are needed or may include reduction of the scope, budget, or duration if circumstances change, such as reduced funding, lower-than-expected demand, or strategic shifts.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 30
Quality criterion: Social value
/ Weighting: 10
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 72
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2024/S 000-040815
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
24/03/2025
Local time: 14:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
24/03/2025
Local time: 14:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
Dorset Council
Dorchester
UK
VI.5) Date of dispatch of this notice
17/02/2025