Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Lancashire County Council
Fishergate
Preston
PR18XJ
UK
Contact person: LCC Corporate
Telephone: +44 1772539403
E-mail: contractscorporate@lancashire.gov.uk
NUTS: UKD4
Internet address(es)
Main address: http://www.lancashire.gov.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.lancashire.gov.uk/isupplier/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.lancashire.gov.uk/isupplier/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
The Supply and Delivery of Fresh Bread & Meat, Groceries and Frozen Food to Lancashire County Council Corporate Premises
Reference number: CR/CORP/LCC/24/206
II.1.2) Main CPV code
15000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Lancashire County Council (The Authority) is inviting tenders on the terms set out in the ITT to secure a multi-lotted supplier framework for the supply and direct delivery of food and drink products into the Authority's Corporate Premises, including Fresh Bread and Fresh Meat Products, Groceries and Frozen Food.
Corporate Premises include, Corporate Cafes, Outdoor Education Centres, Museums, Libraries, Day Centres, Children's Centres etc.
The Framework is separated into three (3) lots and the requirements are as follows.
Lot 1 - The Supply and Direct Delivery of Groceries and Frozen Food
Lot 2 - The Supply and Direct Delivery of Fresh Bread, Morning Good and Sweet Baked Products
Lot 3 - The Supply and Direct Delivery of Fresh Non-Halal Meat Products
The initial Framework term is 2 years, the Authority may in its absolute discretion, exercise the option to extend the term by any number of defined periods, so long as the maximum duration of the framework agreement does not exceed 4 years.
II.1.5) Estimated total value
Value excluding VAT:
1 233 600.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Groceries and Frozen Food Products
II.2.2) Additional CPV code(s)
15000000
II.2.3) Place of performance
NUTS code:
UKD4
II.2.4) Description of the procurement
Lancashire County Council is inviting tenders on the terms set out in the ITT to secure a single supplier framework for the supply and direct delivery of grocery and frozen food products to approximately 39 sites throughout the Authority.
The duration of the framework agreement will be for an initial period of 2 years, with the Authority having the option to extend for any given period up to maximum of a further 24 months.
The framework is estimated to be between £170,000 to £204,000 per annum for Lancashire County Council Spend (£680,000 to £816,000 over 4 years).
Tenderers should note, the value of the whole framework may fluctuate, and annual/total value is not guaranteed. The number of sites may also vary throughout the duration of the framework.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
816 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
The initial Framework term is 2 years, the Authority may in its absolute discretion, extend the term by any number of defined periods, so long as the maximum duration of the framework agreement does not exceed 4 years. At either the end of the initial Framework term or extended/maximum term, there may be a requirement for the services to continue, in this instance the services may be re-procured.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The initial Framework term is 2 years, the Authority may in its absolute discretion, exercise the option to extend the term by any number of defined periods, so long as the maximum duration of the framework agreement does not exceed 4 years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Tenderers must have the capability to deliver all products listed in the relevant lot to all required Authority sites at the frequency requested in the tender documentation.
Lot No: 2
II.2.1) Title
Fresh Bread, Morning Goods & Sweet Baked Products
II.2.2) Additional CPV code(s)
15810000
II.2.3) Place of performance
NUTS code:
UKD4
II.2.4) Description of the procurement
Lancashire County Council is inviting tenders on the terms set out in the ITT to secure a single supplier framework for the supply and direct delivery of fresh bread, morning goods and sweet baked products to approximately 13 sites throughout the Authority.
The duration of the framework agreement will be for an initial period of 2 years, with the Authority having the option to extend for any given period up to maximum of a further 24 months.
The framework is estimated to be between £30,000 to £36,000 per annum for Lancashire County Council Spend (£120,000 to £144,000 over 4 years).
Tenderers should note, the value of the whole framework may fluctuate, and annual/total value is not guaranteed. The number of sites may also vary throughout the duration of the framework.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
144 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
The initial Framework term is 2 years, the Authority may in its absolute discretion, extend the term by any number of defined periods, so long as the maximum duration of the framework agreement does not exceed 4 years. At either the end of the initial Framework term or extended/maximum term, there may be a requirement for the services to continue, in this instance the services may be re-procured.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The initial Framework term is 2 years, the Authority may in its absolute discretion, exercise the option to extend the term by any number of defined periods, so long as the maximum duration of the framework agreement does not exceed 4 years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Tenderers must have the capability to deliver all products listed in the relevant lot to all required Authority sites at the frequency requested in the tender documentation.
Lot No: 3
II.2.1) Title
Fresh Non-Halal Meat Products
II.2.2) Additional CPV code(s)
15110000
II.2.3) Place of performance
NUTS code:
UKD4
II.2.4) Description of the procurement
Lancashire County Council is inviting tenders on the terms set out in the ITT to secure a single supplier framework for the supply and direct delivery of fresh meat products to approximately 11 sites throughout the Authority.
The duration of the framework agreement will be for an initial period of 2 years, with the Authority having the option to extend for any given period up to maximum of a further 24 months.
The framework is estimated to be between £57,000 to £68,400 per annum for Lancashire County Council Spend (£228,000 to £273,600 over 4 years).
Tenderers should note, the value of the framework may fluctuate, and annual/total value is not guaranteed. The number of sites may also vary throughout the duration of the framework.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
273 600.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
The initial Framework term is 2 years, the Authority may in its absolute discretion, extend the term by any number of defined periods, so long as the maximum duration of the framework agreement does not exceed 4 years. At either the end of the initial Framework term or extended/maximum term, there may be a requirement for the services to continue, in this instance the services may be re-procured.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The initial Framework term is 2 years, the Authority may in its absolute discretion, exercise the option to extend the term by any number of defined periods, so long as the maximum duration of the framework agreement does not exceed 4 years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Tenderers must have the capability to deliver all products listed in the relevant lot to all required Authority sites at the frequency requested in the tender documentation.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
25/03/2025
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
25/03/2025
Local time: 13:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
The initial framework term is 2 years, the Authority may in its absolute discretion, extend the term by any number of defined periods, so long as the maximum duration of the framework does not exceed 48 months. At either the end of the initial term or extended/maximum term, there may be a requirement for the services to continue, in this instance the services may be re-procured.
VI.3) Additional information
The tender documents are available on Lancashire County Council's electronic tendering site. https:// www.lancashire.gov.uk/iSupplier/ Use of this system does not require high specification IT equipment or connections, nor high level personal IT skills/capabilities. Access to the system/software and advice is free of charge.
Please note: tenderers are advised to allow plenty of time for registration and to do this as early as possible during the tender period.
Registration is necessary in order to view the tender details and obtain tender documentation. The Negotiation(Request For Quote) number (tender reference number for online tendering system) is LCC43649
VI.4) Procedures for review
VI.4.1) Review body
Royal Courts of Justice
The High Court
London
WC2A 2LL
UK
Internet address(es)
URL: https://www.find-court-tribunal.service.gov.uk/courts/royal-courts-of-justice
VI.4.4) Service from which information about the review procedure may be obtained
Lancashire County Council
County Hall
Preston
PR1 8XJ
UK
VI.5) Date of dispatch of this notice
18/02/2025