Contract notice
Section I: Contracting
authority
I.1) Name and addresses
DERBY CITY COUNCIL
Corporation Street
Derby
DE12FS
UK
E-mail: procurement@derby.gov.uk
NUTS: UKF11
Internet address(es)
Main address: https://www.derby.gov.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.eastmidstenders.org/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.eastmidstenders.org/
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
TD2235 - Supply Of Papers, Cards, Plain, Printed, and Printed Postage Impression (PPI) Envelopes
Reference number: TD2235 / DN763908
II.1.2) Main CPV code
30197630
II.1.3) Type of contract
Supplies
II.1.4) Short description
Derby City Council (the Council) is undertaking this procurement to establish a contract for the supply Paper, Card, and Envelopes in various sizes and weights.
The initial contract period is for 3 years (36 months) the contract is estimated to commence 18th May 2025 and expire 17th May 2028.
There will be an option to extend the contract for two (2) years in 12-month increments, subject to satisfactory performance and business needs. Maximum contract period is five (5) years (60 months)
Further information can be found in the tender documents which are published on https://www.eastmidstenders.org/. Please search for TD2235 and register your interest in order to access the tender documents and to submit a bid.
II.1.5) Estimated total value
Value excluding VAT:
320 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1 - Paper and Card Requirements
II.2.2) Additional CPV code(s)
30197630
II.2.3) Place of performance
NUTS code:
UKF11
II.2.4) Description of the procurement
The requirement is for the supply of paper and card in various weights and sizes ranging from a minimum weight of 75gsm up to 300gsm and sizes from A4 to SRA3 coated and uncoated stock with the majority of this being white but there will occasionally be need for coloured paper, card, and speciality paper.
Further Information is located in Part Three - Specification.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
270 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
The initial contract period is for 3 years (36 months) the contract is estimated to commence 18th May 2025 and expire 17th May 2028.
There will be an option to extend the contract for two (2) years in 12-month increments, subject to satisfactory performance and business needs. Maximum contract period is five (5) years (60 months)
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The initial contract period is for 3 years (36 months) the contract is estimated to commence 18th May 2025 and expire 17th May 2028.
There will be an option to extend the contract for two (2) years in 12-month increments, subject to satisfactory performance and business needs. Maximum contract period is five (5) years (60 months)
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Lot 2 - Envelope Requirements
II.2.2) Additional CPV code(s)
30199710
II.2.3) Place of performance
NUTS code:
UKF11
II.2.4) Description of the procurement
The requirement is for the supply of Plain, Printed and Postage Printed Impression (PPI) Envelopes with the Royal Mail logo on the right-hand top corner and which meets the Royal Mail specification. The Council requirement is for a mix of window and non-window, gummed, machine, self-seal, peel, and seal envelopes in various sizes ranging from C6 to oversize C4.
Further Information is in Part Three - Specification
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
35 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
The initial contract period is for 3 years (36 months) the contract is estimated to commence 18th May 2025 and expire 17th May 2028.
There will be an option to extend the contract for two (2) years in 12-month increments, subject to satisfactory performance and business needs. Maximum contract period is five (5) years (60 months)
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The initial contract period is for 3 years (36 months) the contract is estimated to commence 18th May 2025 and expire 17th May 2028.
There will be an option to extend the contract for two (2) years in 12-month increments, subject to satisfactory performance and business needs. Maximum contract period is five (5) years (60 months)
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Lot 3 - Large Format
II.2.2) Additional CPV code(s)
30197630
II.2.3) Place of performance
NUTS code:
UKF11
II.2.4) Description of the procurement
The requirement is for large format paper in sizes A0, A1, A2 in various weights coated and uncoated stock and Roll Banners.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
15 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
The initial contract period is for 3 years (36 months) the contract is estimated to commence 18th May 2025 and expire 17th May 2028.
There will be an option to extend the contract for two (2) years in 12-month increments, subject to satisfactory performance and business needs. Maximum contract period is five (5) years (60 months)
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The initial contract period is for 3 years (36 months) the contract is estimated to commence 18th May 2025 and expire 17th May 2028.
There will be an option to extend the contract for two (2) years in 12-month increments, subject to satisfactory performance and business needs. Maximum contract period is five (5) years (60 months)
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
See Part Two - Terms and Conditions
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As per Part Two - Specification
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
31/03/2025
Local time: 14:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
31/03/2025
Local time: 14:15
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Approx 9 months prior to contract expiry
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.4) Procedures for review
VI.4.1) Review body
Derby City Council
The Council House, Corporation Street, Derby
Derby
DE1 2FS
UK
E-mail: procurement@derby.gov.uk
VI.5) Date of dispatch of this notice
18/02/2025