Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Warwick District Council
Royal Pump Rooms, The Parade
Royal Leamington Spa
CV32 4AA
UK
Contact person: Irene Celis
Telephone: +44 8452577050
E-mail: irene.celis@place-group.com
NUTS: UKG13
Internet address(es)
Main address: https://www.warwickdc.gov.uk/site/
Address of the buyer profile: http://www.csw-jets.co.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.csw-jets.co.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
http://www.csw-jets.co.uk/
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
WDC-PP-10127 Warwick District Council Minor Civils Engineering Works
Reference number: WDC - 21832
II.1.2) Main CPV code
45200000
II.1.3) Type of contract
Works
II.1.4) Short description
The Asset Management Team look after corporate and domestic assets within the district. The team provides new, improvements, cyclical, planned and responsive maintenance support across many service areas within the council. The Warwick District Council (WDC) covers a diverse range of works including:• WDC assets, corporate and domestic including communal areas around• WDC surface and multi-storey car parks• WDC parks and open spaces• Non-highway access roads• Groundworks• Fencing• WDC owned assets within the public highway including, finger posts and signs, street name plates, bus shelters, street seats and bins.• Maintenance and repairs of approved cycle trails (training will be provided)Our aim is to ensure that the Council’s portfolio of assets is sufficient and capable of meeting the Council’s needs and objectives. We wish to assist the delivery of our target by promoting a low carbon/energy efficient District and ensure that service delivery demands can be met.
II.1.5) Estimated total value
Value excluding VAT:
12 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
45200000
45220000
II.2.3) Place of performance
NUTS code:
UKG13
Main site or place of performance:
Warwick District Council
II.2.4) Description of the procurement
The Asset Management Team look after corporate and domestic assets within the district. The team provides new, improvements, cyclical, planned and responsive maintenance support across many service areas within the council. The Warwick District Council (WDC) covers a diverse range of works including:• WDC assets, corporate and domestic including communal areas around• WDC surface and multi-storey car parks• WDC parks and open spaces• Non-highway access roads• Groundworks• Fencing• WDC owned assets within the public highway including, finger posts and signs, street name plates, bus shelters, street seats and bins.• Maintenance and repairs of approved cycle trails (training will be provided)Our aim is to ensure that the Council’s portfolio of assets is sufficient and capable of meeting the Council’s needs and objectives. We wish to assist the delivery of our target by promoting a low carbon/energy efficient District and ensure that service delivery demands can be met.The Procurement ProcedureThis procurement will follow the competitive procedure with negotiation in accordance with the Public Contracts Regulations 2015.The Council reserve the right to award without negotiation on receipt of applicant’s initial submissions, or to enter into negotiations with applicants on any aspect of their submissions except for the Minimum Requirements and Award Criteria. The Council may use the negotiation procedure to improve applicants' initial submissions and may also be used to reduce the number of applicants invited to submit a best and final offer.During any possible negotiation stage, the procurement exercise will also consider variant bids which may ultimately prove to be a best fitting solution for the Council. All variant bids must be accompanied by a fully compliant bid/s to then be considered.Minimum Requirements of the Procurement Exercise (Non-Negotiable)Over the course of this procurement process the authorities will assess and will make award decisions following the Minimum Requirements stated below.A Successful Supplier will:• Assist Warwick District Council in meeting its obligations• Provide the Council with confidence in their ability to fulfil the specified provision• Satisfy the Council that its tendered response is financially sustainable for the term of the contract.• The Contractor will undertake both responsive and programmed maintenance and repairs with no minimum value order.• The Contractor will manage and maintain supply, storage, installation and disposal of materials and products.• The Contractor will provide training to employees appointed for any specialist products, services and equipment.• The Contractor will contribute with innovative ideas for added value.Areas for NegotiationThe following areas (including but not limited to) and anticipated to be negotiable between the Council and the Tenderer:• Liabilities• Risks• Service response timesOverview of the Council Warwick District Council is one of five district councils within the county of Warwickshire. The district covers four towns; Royal Leamington Spa, Warwick, Kenilworth and Whitnash, and numerous villages. The population served is in excess of 140,000, with approximately 60,000 domestic households.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
12 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 96
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As per the tendering documentation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive procedure with negotiation
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
21/03/2025
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
Royal Court of Justice
Strand
London
WC2A 2LL
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
VI.5) Date of dispatch of this notice
19/02/2025