Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Wealden District Council
Council Offices, Vicarage Lane
Hailsham
BN27 2AX
UK
Contact person: Charlotte Stephens
E-mail: esph@wealden.gov.uk
NUTS: UKJ22
Internet address(es)
Main address: https://wealden.gov.uk/
Address of the buyer profile: https://in-tendhost.co.uk/sesharedservices/aspx/Home
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/sesharedservices/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk/sesharedservices/aspx/Home
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
ESPH CS Asset Management System (ESPH595 JB)
Reference number: WDC - 038269
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Wealden District Council (the 'Council') are seeking a hosted centralised Asset Management System to hold data regarding the organisations assets and assist with the effective management of Corporate Assets to a suitably qualified and experienced Contractor to meet our corporate asset management needs. The Council owns and manages a variety of corporate assets, utilised for a multitude of varying uses. It includes structures, car parks, land, public conveniences, leisure and recreation facilities, churchyards, community halls, offices, crematoria and other assets leased to community organisations and even some used to generate a commercial income.
II.1.5) Estimated total value
Value excluding VAT:
750 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
48000000
48800000
79993100
48430000
II.2.3) Place of performance
NUTS code:
UKJ22
Main site or place of performance:
II.2.4) Description of the procurement
Full information can be found at https://in-tendhost.co.uk/sesharedservices/aspx/Home
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality Criteria
/ Weighting: 60
Price
/ Weighting:
40
II.2.6) Estimated value
Value excluding VAT:
750 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
20/06/2025
End:
19/06/2030
This contract is subject to renewal: Yes
Description of renewals:
Optional two 60 month extensions, the first to 19th June 2035 and the second to 19th June 2040
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 6
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
27/03/2025
Local time: 14:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
04/04/2025
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.4) Procedures for review
VI.4.1) Review body
The High Court of England and Wales
The Strand
London
WC2A 2LL
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Wealden District will observe a standstill period following the award of the contract and conduct itself in respect of any appeals in accordance with the Public Contracts Regulations 2015 (as amended).
VI.5) Date of dispatch of this notice
19/02/2025