Contract notice
Section I: Contracting
authority
I.1) Name and addresses
City of Bristol College
St Georges Road
Bristol
BS1 5UA
UK
Telephone: +44 1173125182
E-mail: alastair.jack@cityofbristol.ac.uk
NUTS: UK
Internet address(es)
Main address: http://www.cityofbristol.ac.uk/
Address of the buyer profile: http://www.cityofbristol.ac.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://suppliers.multiquote.com
Additional information can be obtained from another address:
City of Bristol College
St Georges Road
Bristol
BS1 5UA
UK
Telephone: +44 1173125182
E-mail: alastair.jack@cityofbristol.ac.uk
NUTS: UK
Internet address(es)
Main address: http://www.cityofbristol.ac.uk/
Address of the buyer profile: http://www.cityofbristol.ac.uk/
Tenders or requests to participate must be sent electronically to:
https://suppliers.multiquote.com
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Agencies
Reference number: CA15365 - HR2501A
II.1.2) Main CPV code
79600000
II.1.3) Type of contract
Services
II.1.4) Short description
Provision of agencies to provide staff as required for covering vacancies, sickness or as ‘temp to perm’ staff as further described in the Scope and Requirements.
II.1.5) Estimated total value
Value excluding VAT:
3 400 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKK11
Main site or place of performance:
United Kingdom
II.2.4) Description of the procurement
There are generally two types of agency required by the College. The first is for vacancy cover when either we are unable to recruit to the post or when awaiting a new starter to begin when the previous post holder has left. The second is sickness cover where classes are unable to be merged and would be cancelled without the cover.
There is then the occasional need and option for a ‘temp to perm’ option with recruited staff and we will be looking to agree a sliding scale of rates with successful agencies.
Finally, we have a lot of part time roles and need to understand the pricing structure if we offer a part time post on varying FTE’s, so advice and knowledge from an agency is needed.
We intend to operate a ‘framework’ of suppliers, with a single ‘Tier 1’ agency having the first refusal at filling posts, and up to 3 agencies at ‘Tier 2’ who would be offered roles which the Tier 1 agency cannot fill. This framework structure would be managed by the College HR team.
There could be
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
3 400 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
Objective criteria for choosing the limited number of candidates:
Bidders must achieve a minimum score of 60% to be considered for the ITT shortlist. This will demonstrate a reasonable level of capability.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
48 month(s) from the commencement date, with 24 initial month(s) and option to extend 2x12 month(s)
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive procedure with negotiation
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
24/03/2025
Local time: 09:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
VI.4) Procedures for review
VI.4.1) Review body
City of Bristol College
College Green Centre, St George’s Road
Bristol
BS1 5UA
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Write to the COO at the City of Bristol College.
VI.5) Date of dispatch of this notice
20/02/2025