Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Swindon Borough Council
Swindon Borough Council, Civic Offices, Euclid Street
Swindon
SN1 2JH
UK
Contact person: Mr Jack Pound
E-mail: jpound@swindon.gov.uk
NUTS: UKK14
Internet address(es)
Main address: http://www.swindon.gov.uk/
Address of the buyer profile: http://www.swindon.gov.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.supplyingthesouthwest.org.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.supplyingthesouthwest.org.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Over 65 Residential Care Home Framework for Swindon
Reference number: DN764525
II.1.2) Main CPV code
98000000
II.1.3) Type of contract
Services
II.1.4) Short description
Swindon Borough Council invites expressions of interest from suitably qualified and experienced service providers for the provision of Over 65 years of Age Residential Care Home Services for Swindon
Project Description
Swindon Borough Council is seeking to commission a Residential Care Home Framework for adults aged 65 years of age and over, for the locality of Swindon.
The term of the contract will be initially 2 years, with two potential 2yr extensions making to total possible duration of 6yrs. Please see ITT documents for details.
Initial 2yr contract value is estimated between £18m and £22m with an estimated potential 6yr value of between £54m and £66m should the additional two extension periods be implemented.
This Framework agreement will be opened annually via the Supplying the South West Portal, for a 2-week period (on the anniversary date) to allow new providers to apply.
The Framework will be advertised and all applicants must pass the minimum criteria to be awarded a place on the Framework.
This framework is for in borough residential home only
For all over 65yrs of age residential care needs (standard, enhanced and complex), the pricing will be set by the Council and acceptance of the Councils published fee structure will be a condition of the contract award. However, it is acknowledged in specific circumstances that a negotiated bed fee will be required.
To participate, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers@proactis.com
Tender clarifications to be submitted in writing via Messaging in ProContract tender portal by 21st March 2025, 1200 hrs UK Local time. The Council’s responses to these clarification questions will be issued periodically on the ProContract tender portal.
Tender Responses are required to be submitted no later than 27th March 2025, 1200 hrs (midday) UK Local time via ProContract tender portal - https://www.supplyingthesouthwest.org.uk/
Please note that this project has been advertised on Find a Tender Service and Contracts Finder/ other web portals, however, Supplying the South West Portal, https://www.supplyingthesouthwest.org.uk/ is the only portal that includes all the relevant documents required to respond to this opportunity, bearing project ID DN764525
No Tender submissions will be considered without completing the tender documents in full including attachments and returning them in alignment with the instructions within the tender documents.
II.1.5) Estimated total value
Value excluding VAT:
66 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
85300000
85320000
85311000
II.2.3) Place of performance
NUTS code:
UKK14
II.2.4) Description of the procurement
Swindon Borough Council invites expressions of interest from suitably qualified and experienced service providers for the provision of Over 65 years of Age Residential Care Home Services for Swindon
Project Description
Swindon Borough Council is seeking to commission a Residential Care Home Framework for adults aged 65 years of age and over, for the locality of Swindon.
The term of the contract will be initially 2 years, with two potential 2yr extensions making to total possible duration of 6yrs. Please see ITT documents for details.
Initial 2yr contract value is estimated between £18m and £22m with an estimated potential 6yr value of between £54m and £66m should the additional two extension periods be implemented.
This Framework agreement will be opened annually via the Supplying the South West Portal, for a 2-week period (on the anniversary date) to allow new providers to apply.
The Framework will be advertised and all applicants must pass the minimum criteria to be awarded a place on the Framework.
This framework is for in borough residential home only
For all over 65yrs of age residential care needs (standard, enhanced and complex), the pricing will be set by the Council and acceptance of the Councils published fee structure will be a condition of the contract award. However, it is acknowledged in specific circumstances that a negotiated bed fee will be required.
To participate, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers@proactis.com
Tender clarifications to be submitted in writing via Messaging in ProContract tender portal by 21st March 2025, 1200 hrs UK Local time. The Council’s responses to these clarification questions will be issued periodically on the ProContract tender portal.
Tender Responses are required to be submitted no later than 27th March 2025, 1200 hrs (midday) UK Local time via ProContract tender portal - https://www.supplyingthesouthwest.org.uk/
Please note that this project has been advertised on Find a Tender Service and Contracts Finder/ other web portals, however, Supplying the South West Portal, https://www.supplyingthesouthwest.org.uk/ is the only portal that includes all the relevant documents required to respond to this opportunity, bearing project ID DN764525
No Tender submissions will be considered without completing the tender documents in full including attachments and returning them in alignment with the instructions within the tender documents.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 72
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
This contract is for an initial 2 year term and has the option to extend with both participant agreement for a further 2 x 24 months.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As in the procurement documents.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
27/03/2025
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
27/03/2025
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
Swindon Borough Council
Euclid Street
Swindon
UK
VI.5) Date of dispatch of this notice
20/02/2025