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Summary

OCID:: ocds-h6vhtk-04e4fb
Published by:: Derby City Council
Authority ID:: AA20375
Publication date:: 12 March 2025
Deadline date:: 31 March 2025
Notice type:: Contract Notice
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

Derby City Council (the Council) is inviting applications from suitably experienced and qualified entities to participate in a Dynamic Purchasing System (DPS) for the provision of Alternative Education across the city. The DPS will be partly managed by colleagues from the Respect Collaboration of Schools, the schools within which are "maintained".

Respect Collaboration of Schools (RCS) has a statutory duty to make arrangements for the provision of appropriate education otherwise than at school, for children of compulsory school age who, by reason of suspension or exclusion from school or otherwise, will not receive a suitable education without these arrangements.

All provision should offer progression throughout their courses, regardless of the category of Alternative Provision or Key Stage. Pupils, where appropriate, should work towards qualifications that fit within the Qualifications and Curriculum Framework (QCF) and/or accreditation that supports post 16/industry recognised education.

The scope of this agreement is not restricted by pupil numbers. It is anticipated that places will be purchased on an ad hoc basis, dependant on the pupil's requirements and capacity of the best value provider. However, it will be possible, in some areas, for core places to be arranged on a regular basis. This will be with the provider who is the best value for money and has sufficient capacity. Should this capacity be reached then the next value for money provider with capacity shall be used.

For clarity, this DPS is not a full DPS as defined under the Public Contract Regulations 2015, Regulation 34, but is a modified version. This is because Section 7 - Education and Training services (the Light Touch Regime as allowed under Regulations 74 to 77) are not subject to the full requirements of the procurement procedures set out in the Regulations. This has given us scope to create a more flexible DPS to fit the on-going requirements of RCS.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

DERBY CITY COUNCIL

Corporation Street

Derby

DE1 2FS

Contact person: Paul Hallsworth

Telephone: +44 1332640768

E-mail: procurement@derby.gov.uk

NUTS: UKF11

Internet address(es)

Main address: www.derby.gov.uk

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

www.eastmidstenders.org

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be sent electronically to:

www.eastmidstenders.org

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Dynamic Purchasing System for the provision of Alternative Education

Reference number: TD2205 - DN754332

II.1.2) Main CPV code

80000000

II.1.3) Type of contract

Services

II.1.4) Short description

II.1.5) Estimated total value

Value excluding VAT: 7 000 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS code:

UKF11

II.2.4) Description of the procurement

Applications to join the DPS will be considered in a series of "rounds". Round One will close on 31/03/2025 (10.00am). The Council will then consider the applications to join the DPS and Applicants are expected to be notified of the outcome of the application within one calendar month.

Round Two will open after the closure of Round One. Applicants will have 30 days to submit their application. This period will conclude on: 30/04/2025 (10.00am).

Round Three will open after the closure of Round Two. Applicants will have three months to submit their application. This period will conclude on: 31/07/2025 (10.00am)

Round Four, and all subsequent Rounds will ordinarily then close every three months until the end of the DPS. The Council, however, reserves the right to amend the closing dates as it sees fit, dependant on changes to the provider marketplace.

Once successful in a round applicants need not apply again in future rounds.

If an applicant is unsuccessful in a round they may re-apply in any future round.

The DPS shall operate for an initial term of three years with initial agreements to commence 1st June 2025 and end 31st May 2028. There will be options to extend the DPS in annual increments for up to four further years. The maximum term for the DPS will, therefore, be seven years.

Please note suppliers wishing to express interest and obtain the documentation for Round One must do so by 11.30pm on 30/03/2025. It is recommended that you express interest and obtain the documentation well before this time to allow sufficient time to prepare and submit a bid.

As stated above, the deadline for applications for Round One is 10.00am on 31/03/2025.

Documents are available at www.eastmidstenders.org

Please search for TD2205

Please note: we will only accept expressions of interest through the e-tendering system.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 7 000 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/06/2025

End: 31/05/2028

This contract is subject to renewal: Yes

Description of renewals:

Initial term of 36 months.

Up to five further annual extensions, making the overall contract period up to seven years.

Potential dates for advertising renewals if options are not taken are March 2028, March 2029, March 2030, March 2031 and March 2032.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

Initial term of 36 months.

Up to five further annual extensions, making the overall contract period up to seven years.

Potential dates for advertising renewals if options are not taken are March 2028, March 2029, March 2030, March 2031 and March 2032.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

As stated above, the deadline for applications for Round One is 10.00am on 31/03/2025.

Documents are available at www.eastmidstenders.org

Please search for TD2205

Please note: we will only accept expressions of interest through the e-tendering system.

Under this procurement the supplier is required to participate actively in the economic and social regeneration of the locality of and surrounding the area served by Derby City Council. Accordingly contract performance conditions may relate in particular to social and environmental considerations.

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Information and formalities necessary for evaluating if requirements are met:

Any supplier may be disqualified who:

(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where

he has entered into an arrangement with creditors, where he has suspended business activities or is

in any analogous situation arising from a similar procedure under national laws and regulations;

(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding

up the administration by the court or of an arrangement with creditors or of any other similar

proceedings under national laws and regulations;

legal provisions of the country of any offence concerning his professional conduct;

(d) has been guilty of grave professional misconduct proven by any means which the contract

authorities can demonstrate;

(e) has not fulfilled obligations relating to the payment of social security contributions in

accordance with the legal provisions of the country in which he is established or with those of the

country of the contracting authority;

(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal

provisions of the country in which he is established or with those of the country of the contracting

authority;

(g) is guilty of serious misrepresentation in supplying the information required under this Section

or has not supplied such information;

(h) has been the subject of a conviction for participation in a criminal organization, as defined in

Article 2(1) of Council Joint Action 98/733/JHA;

(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of

26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;

(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention

relating to the protection of the financial interests of the European Communities;

(k) has been the subject of a conviction for money laundering, as defined in

Article 1 of Council

Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the

purpose of money laundering.

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 31/03/2025

Local time: 09:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders