Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Financial Services Compensation Scheme
Beaufort House, 15 St. Botolph Street
London
EC3A 7QU
UK
Contact person: Procurement
Telephone: +44 2073758175
E-mail: procurement@fscs.org.uk
NUTS: UK
Internet address(es)
Main address: www.fscs.org.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Travel-management-services./672XV92TCH
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Economic and financial affairs
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
FSCS504 Travel Management Services
II.1.2) Main CPV code
63516000
II.1.3) Type of contract
Services
II.1.4) Short description
The FSCS is seeking to engage with a single Service Provider for the provision of “One Stop Shop” travel management services. The travel service is to be delivered to a high-quality standard whilst demonstrating value for money for the FSCS. The service must include an easy-to-use online booking facility for routine requirements, mainly in relation to UK travel and accommodation.
The Service Provider must be able to provide a travel management service which includes but is not limited to:
•Flight bookings for UK and Overseas travel
•Rail and road travel for UK and EU
•Hotel Accommodation for UK and International
•Advise and support needed for processing Visas for Non-EU travel
•Pre-travel medicals as required
•Venue finding services for meetings, booking group accommodation and supporting services
•Ability to interface with FSCS’s Traveller Security Supplier in order to provide key travel information including but not limited to; traveller name, travel date, flight/train etc number, hotel details (incl. contact Number) and itinerary (where known).
•Ability to include multiple stage approvals prior travel, including via workflows through the online booking tool (self-service).
II.1.5) Estimated total value
Value excluding VAT:
400 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
UNITED KINGDOM
II.2.4) Description of the procurement
FSCS requires a travel management service provider who can provide a "One Stop Shop" travel management service. The service includes but is not limited to:
•Flight bookings for UK and Overseas travel
•Rail and road travel for UK and EU
•Hotel Accommodation for UK and International
•Advise and support needed for processing Visas for Non-EU travel
•Pre-travel medicals as required
•Venue finding services for meetings, booking group accommodation and supporting services
•Ability to interface with FSCS’s Traveller Security Supplier in order to provide key travel information including but not limited to; traveller name, travel date, flight/train etc number, hotel details (incl. contact Number) and itinerary (where known).
•Ability to include multiple stage approvals prior travel, including via workflows through the online booking tool (self-service).
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
400 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
FSCS reserves the option to extend for 2 x 12 month contract extension (maximum term - 48 months)
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/672XV92TCH
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
31/03/2025
Local time: 14:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
31/03/2025
Local time: 14:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
4 years
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Travel-management-services./672XV92TCH
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/672XV92TCH
GO Reference: GO-2025220-PRO-29506376
VI.4) Procedures for review
VI.4.1) Review body
Financial Services Compensation Scheme
Beaufort House, 15 St. Botolph Street
London
EC3A 7QU
UK
Telephone: +44 2073758197
VI.4.2) Body responsible for mediation procedures
The Royal Court of Justice
The Strand
London
UK
Telephone: +44 2073758197
E-mail: procurement@fscs.org.uk
VI.4.4) Service from which information about the review procedure may be obtained
Financial Services Compensation Scheme
Beaufort House, 15 St. Botolph Street
London
EC3A 7QU
UK
Telephone: +44 2073758175
VI.5) Date of dispatch of this notice
20/02/2025