Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Gloucestershire County Council
Shire Hall
Gloucester
GL1 2TG
UK
E-mail: strategicprocurementteam@gloucestershire.gov.uk
NUTS: UKK13
Internet address(es)
Main address: https://www.gloucestershire.gov.uk
Address of the buyer profile: https://www.gloucestershire.gov.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.supplyingthesouthwest.org.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.supplyingthesouthwest.org.uk/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Supply of a Registration Service Management System (for the booking and administration of services relating to statutory registration of Births, Deaths, Ceremonies and associated services)
Reference number: DN763239
II.1.2) Main CPV code
72000000
II.1.3) Type of contract
Services
II.1.4) Short description
Gloucestershire County Council (GCC) is seeking a supplier for the Supply of a Registration Service Management System for the booking and administration of services relating to statutory registration of Births, Deaths, Ceremonies and associated services.
The Registration system is the main ICT system used by Gloucestershire Registration Service (GRS).
The contract term will be for a period of 4 years with the option to extend for up to 2 years.
II.1.5) Estimated total value
Value excluding VAT:
225 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
72000000
II.2.3) Place of performance
NUTS code:
UKK13
II.2.4) Description of the procurement
Gloucestershire County Council (GCC) is seeking a supplier for the Supply of a Registration Service Management System for the booking and administration of services relating to statutory registration of Births, Deaths, Ceremonies and associated services.
The Registration system is the main ICT system used by Gloucestershire Registration Service (GRS).
The contract term will be for a period of 4 years with the option to extend for up to 2 years.
Tenders or requests to participate must be submitted electronically via
https://www.supplyingthesouthwest.org.uk/ using project reference DN763239
II.2.5) Award criteria
Criteria below:
Quality criterion: Selection Questionnaire (SQ)
/ Weighting: Pass/Fail
Quality criterion: Requirements Register
/ Weighting: Pass/Fail
Quality criterion: Quality
/ Weighting: 60
Quality criterion: Social Value
/ Weighting: 10
Price
/ Weighting:
30
II.2.6) Estimated value
Value excluding VAT:
225 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 72
This contract is subject to renewal: Yes
Description of renewals:
From the initial 4 year contract there is a potential option to extend for up to 2 years, total potential length of contract is 6 years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
In the procurement documents
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
21/03/2025
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
21/03/2025
Local time: 12:00
Place:
Gloucestershire county council procurement portal
Information about authorised persons and opening procedure:
On tender deadline, dedicated verifiers from the legal team who are independent of the evaluation, will review and release all submissions and send a notification to the dedicated procurement officer before evaluation can commence. The procurement officer will forward the quality submissions to evaluators and will only release price submissions after all quality questions have been evaluated and scores received by the procurement officer.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
Gloucestershire County Council Gloucester
Gloucester
UK
VI.5) Date of dispatch of this notice
20/02/2025