Contract notice – utilities
Section I: Contracting
entity
I.1) Name and addresses
BELFAST HARBOUR COMMISSIONERS
Harbour Office,Corporation Square
BELFAST
BT13AL
UK
Telephone: +44 2890554422
E-mail: securityservices@belfast-harbour.co.uk
NUTS: UKN06
Internet address(es)
Main address: https://www.belfast-harbour.co.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.belfast-harbour.co.uk/corporate/tenders/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.belfast-harbour.co.uk/corporate/tenders/
I.6) Main activity
Port-related activities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Perimeter Security Guarding Services
II.1.2) Main CPV code
79710000
II.1.3) Type of contract
Services
II.1.4) Short description
Belfast Harbour Commissioners (BHC) requires provision of perimeter security guarding services at Belfast Harbour Estate. The anticipated starting date for service commencement is, following a mobilisation period, 1 January 2026. BHC shall have the discretion to renew the contract term following the expiry of the initial period of three years (commencing on 1 January 2026) by up to four periods of 12 months each. 7 years (84 months) is the maximum duration of the contract.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
79711000
79713000
79715000
II.2.3) Place of performance
NUTS code:
UKN
Main site or place of performance:
Belfast Harbour Estate
II.2.4) Description of the procurement
BHC's current requirement for the services, which will be taken on by the successful bidder as at the contract start date comprises the following: (a) manned guarding services at a main access point, which requires full-time deployment of a staff member for 12 hours a day (between 0700 and 1900 hours) during Monday to Friday, in each week of the year; (b) additional manned guarding is required to support marine security legal compliance in accordance with the International Ship and Port Security Code 2004 and Port Security Regulations 2009 (each as amended). This includes the requirement to provide suitable up-scaling of resources at short notice to meet cruise ship and other marine security requirements. Cruise ship support also includes manned resources to support electronic search provision for cruise ship embarkations; and (c) provision of support for the security and safety of public events within Belfast Harbour. Upon contract commencement, the successful bidder shall take on provision of the manned security services outlined above.
The successful bidder will be required to manage CCTV and Access Control systems at the manned guarding point and at Temporary Restricted Areas under the ISPS regulations.
For the avoidance of doubt, all technology and software required by the Contracting Authority to implement the service will be sourced by the Contracting Authority separately and directly (save that the Contracting Authority may reserve the option, at its discretion, to request bidders to provide a price for supply of radios for personnel providing the services), and does not form part of the remit of this tender. The successful bidder will also be required to provide, for rental by the Contracting Authority throughout the term of the contract, one baggage scanner.
The Transfer of Undertakings (Protection of Employment) Regulations 2006 and/or the Service Provision Change (Protection of Employment) Regulations (Northern Ireland) 2006) may apply to this procurement and the transfer of staff. BHC gives no guarantee regarding the application of such regulations or not, and Bidders must make their own enquiries and are recommended to seek legal advice. Detailed information regarding the existing staff has been provided by the incumbent operator and is contained in the Invitation to Tender
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 84
This contract is subject to renewal: Yes
Description of renewals:
BHC shall have the discretion to renew the contract term following the expiry of the initial period of three years (commencing on 1 January 2026) by up to four periods of 12 months each. 7 years (84 months) is the maximum duration of the contract.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
BHC shall have the discretion to renew the contract term following the expiry of the initial period of three years (commencing on 1 January 2026) by up to four periods of 12 months each. 7 years (84 months) is the maximum duration of the contract.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As stated in the Invitation to Tender
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.4) Objective rules and criteria for participation
As stated in the Invitation to Tender
III.1.6) Deposits and guarantees required:
BHC reserves the right to require bonds, deposits, guarantees or other forms of undertaking or security to ensure proper contractual performance.
III.1.8) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Subject to the status and involvement of the parties, BHC may require the parties to commit to joint and several liability in respect of the contract. Alternatively, BHC may require the lead operator to take total responsibility or a consortium to form a legal entity before entering into any contract.
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
31/03/2025
Local time: 17:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 9 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
01/04/2025
Local time: 08:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
BHC reserves the right at any time to:
- reject any or all responses and to cancel or withdraw from this tender process at any stage;
- award a contract without prior notice;
- change the basis, the procedures and timescales set out or referred to within the Invitation to Tender; or
- require a bidder to clarify any submissions in writing and/or to provide additional information.
Bidders who wish to participate in this procurement will be required to provide contact details before downloading the tender documents. Bidders who fail to provide their details to BHC or register in this manner will not receive any clarifications or updated information provided by BHC during the tender process.
The costs of responding to this notice and participation in the process will be borne by each bidder. All discussions and correspondence will be deemed strictly subject to contract until a formal contract is entered into. The formal contract shall not be binding until it has been signed and dated by the duly authorised representatives of both parties.
VI.4) Procedures for review
VI.4.1) Review body
High Court of Justice in Northern Ireland
Royal Courts of Justice, Chichester Street
Belfast
UK
VI.5) Date of dispatch of this notice
20/02/2025