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Summary

OCID:: ocds-h6vhtk-04e58b
Published by:: Oxford City Council
Authority ID:: AA21994
Publication date:: 12 March 2025
Deadline date:: 04 April 2025
Notice type:: Contract Notice
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

Oxford City Council

Town Hall, St Aldates

Oxford

OX1 1BX

E-mail: procurement@oxford.gov.uk

NUTS: UKJ14

Internet address(es)

Main address: https://www.oxford.gov.uk

Address of the buyer profile: https://www.oxford.gov.uk

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://in-tendhost.co.uk/oxfordcc

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be sent electronically to:

https://in-tendhost.co.uk/oxfordcc

Tenders or requests to participate must be sent to the abovementioned address

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Cloud-Based Housing Needs System Single Provider Framework

Reference number: OCC000657

II.1.2) Main CPV code

48000000

II.1.3) Type of contract

Supplies

II.1.4) Short description

II.1.5) Estimated total value

Value excluding VAT: 1 500 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

48000000

48100000

II.2.3) Place of performance

NUTS code:

UKJ14

Main site or place of performance:

II.2.4) Description of the procurement

The council is looking to operate a single provider framework for the provision of Cloud-based Housing Needs Software as a Service (SaaS) solution under which the Council can place orders resulting in call-off contracts within the scope of the contract specification, but which is summarised below :-• online applications• housing register• choice-based lettings • homeless prevention and housing options case management (with built in workflow)• enhanced housing options• e-communications• CRM • Document Management• Implementation, data migration and system integration services.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 1 500 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: Yes

Description of renewals:

Contract Term – 5 years + 3 + 3 + 2 years Maximum contract length 13 years

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

Contract Term – 5 years + 3 + 3 + 2 years Maximum contract length 13 years

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

The Council is aware that framework agreements shall not exceed 4 years except in exceptional cases duly justified. The Council believes the length of the framework is justified because this is a substantial investment using public funds enabling long-term financial planning to provide Citizens with a consistent service experience and the best service possible.

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

The procurement documents are available for unrestricted and full direct access, free of charge, at https://in-tendhost.co.uk/oxfordccAdditional information can be obtained from the above-mentioned address.Tenders or requests to participate must be submitted electronically via https://in-tendhost.co.uk/oxfordcc

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with a single operator.

Justification for any framework agreement duration exceeding 4 years: The Council is aware that framework agreements shall not exceed 4 years except in exceptional cases duly justified. The Council believes the length of the framework is justified because this is a substantial investment using public funds enabling long-term financial planning to provide Citizens with a consistent service experience and the best service possible.

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 04/04/2025

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 8 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders